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Report for Mar 2019

Report Date
March 2019

 

Report compiled by  Jamie Thin (IS Apps Programme Manager) 

for Jim McGeorge (USG), Tracey Slaven (GASP) ,Theresa Merrick (CAM) , Niall Bradley (CAM),  Steven Ross (CAM) , Paddy Corscadden (SDS),Gael Campbell (SDS) ,Ronnie Millar( SCS) ,Jane Johnston (SRA), Rebecca Gaukroger(SRA), Ailsa Vamplew (SRA), Lesley Stokes (SRA), Laura Cattell (SRA) , Clare MacKay (SRA) , Shellagh Green (Careers) , Damon Querry (RIS), Rena Gertz (Data Protection Officer), Sara Cranston (Records Management), Karsten Moerman (IAD) , Jon Turner (IAD) , Sarah Macallister (IAD) , Andrew Crossland (Student Systems) , Rena Gertz (GaSP)  and other interested business area owners.

 

Section One: Programme Commentary, RAG and Resources Update

Commentary

 

The STU programme is RED, as 1 project is RED and 2 of the projects are AMBER

Resource conflict across IS Apps Software Dev team for both STU264 and STU260 for the UG & PG Degree Finders enhancements and security strengthening work has been resolved by recruitment of a new developer with php skills. This has allowed the STU264 work to accelerate and the STU260 work is now resourced - although already delayed from earlier in the year

The burn-rate of IS Apps actual spend across the STU projects for 18-19 is at 75% of expected budget - partly through availability of IS Apps resources - risk of some work planned for 18-19 being pushed into start of 19-20 with budget impact on 19-20.

 

 

Programme Risks ( RED & AMBER)

   

UG & PG Degree finder-Business Continuity Plan to be updated by Dec 2019( STU260 - CAM UG & PG Degree Finders) AMBER             Niall Bradley
Additional compliance work may affect scheduling and budgets of other projects during 2018-19  (STU Programme) AMBER Jim McGeorge
Existing 'Mobility Online' solution will not be decommissioned by SEP SAS0014/ SAS016 Work & Study Away project ( need to be kept for in progress Student exchanges and to continue to support Staff exchanges going forward)  AMBER Jim McGeorge

 

RAG & Forward Look to end of Mar 2019

 

STU RAG to end March 2019

 

Resources to end of Mar 2019

 

STU actual spend to end March 2019

 

 

Section Two: Projects Not Started

 

All currently approved projects are in progress.

 

Section Three: Projects in Progress

 

Project Info

Project Managers Commentary

STU252 - Worktribe BI Suite Universe - Research Management BI MI Enhancements

Category: Discretionary

Milestones

12-Apr 2019 Withdrawal

RAG Status

YELLOW (Suspended)

Report by Jamie Thin  for Mar 2019

Achievements in Last Period

  • Closure lessons learned meeting held
  • Closure report has been updated and signed-off
  • Project sponsor, business lead and senior stakeholders have all agreed project should be withdrawn, except IS Apps production management
  • Project will be withdrawn - once IS Apps Dev tech have done a code review to confirm if any legacy code should be disabled / decommissioned in DEV, TEST and LIVE to  tidy environment and not leave behind legacy code

Issues

  • Open - IS Apps Dev tech to do code review and tidy DEV, TEST & LIVE environments 

Next Steps 

 

  • Formally withdraw project

Milestones

Closure Milestone - date updated

STU253 - PGR Opportunity Finder

Category: Discretionary

Milestones

Target Datesort descending Previous Date Title Stage Complete
28-Feb-2019 No date available Project Closure Close Yes

RAG Status

BLUE (Closed)

Report by Geoff Cropley for Mar 2019

Achievements this period

Project closed

Issues

  • None

Next steps

  • n/a

STU257 Privacy Impact Assessment Tool

Category: Compliance

Milestones

The project will now require to be re-planned in conjunction with the supplier 

Target Date  Title
08-Feb-2019 Contract Award
t.b.c. Complete Application Familiarisation and Setup
t.b.c. Complete User Guides
t.b.c. User Acceptance
t.b.c. Deployment to Live
t.b.c. Deployment Sign-Off
t.b.c. Closure

RAG Status

AMBER

  Report by Andy Stewart for Mar 2019

Achievements this period

  • Purchase Order 
    • Purchase Order issued after further delays
  • Implementation 
    • The project has now been assigned an Implementation Engineer by the supplier, and first meeting is scheduled for 3rd March
    • Access to the cloud based system has been received
    • User access for the main business users has been set up for
      • the application  
      • the supplier on-line help portal

Issues

  • A further delay in preparing the Purchase Order was encountered due to the requirement to increase the  authorisation level for the individual completing the order
  • A project plan for the implementation has still to be established.  However, it is anticipated that this work can commence after the initial meeting with the Implementation Engineer

Next steps

  • QIA - to be completed
  • Prepare Project Implementation and Training plan 
  • Implementation and Training plan to be agreed with supplier 
  • Re-estimate project budget based on Implementation and Training Plan 
  • Commence Implementation and training 

STU260 CAM  Degree Finders - Options Appraisal 

Category:  Compliance

Milestones:

12-Apr 2019 End of Planning

RAG Status:

RED

 Report by Jamie Thin for Mar 2019

Achievements this period

  • The work on the security strengthening package has been replanned and resource booking request re-submitted to IS Dev services

  • IS Dev services have recruited a new developer with php skills , so pool of php developers within IS Apps has grown

  • New developer assigned to the STU260 dev tasks - starting from 19-April

Issues

  • Dependency on STU264 - the urgent small enhancements to the UG & PG degree finder should be delivered first via STU264, then the security work can be delivered after STU264 goes LIVE
  • Security Strengthening work package:  - resource request rejected prior to new developer starting - resource requests have been pushed into April / May 19 and re-submitted 
  • Options appraisal work package : -Dependency on SEP SAS PCIM analysis & SRA analysis - the future PCIM / SRA Website solution may not provide a complete end-to-end solution for CAM for all marketing data associated to Programmes.  
    • STU260 should attempt to understand the potential size of any gap , so that Service owner (CAM) can make a bid for additional funding / submit business case to SEP for another future project
    • initial response with answers to STU260 questions received from Emma Rowson (SEP), fuller details will be available after  Feb 2019 once initial PCIM analysis complete.

Next Steps

  • Get resources booked  to deliver the  security strengthening dev work for both the UG & PG applications
    • initial estimates are that the work is relatively small , so it is recommended that it is delivered as a work package within STU260 rather then spinning up a separate project to do the security work
    • STU260 resource bookings submitted and assigned
      • developer to write  system design document for proposed security changes , then seek IS Apps sign-off for proposed changes
      • make security changes and test
      • deploy changes to Live

 

STU263 - Options Appraisal for Replacement of INFORMATION REQUEST PLANNING MONITORING

TOOL 

Category:  Compliance

Milestones

 Target Date  Title  Complete
4-June-2018 End of Planning  Yes           
12-Oct-2018            BRD Document Released for Review  Yes
29-Oct-2018 Options Appraisal Signed Off  Yes
30-Nov-2018 Analysis of Requirements - Signoff Complete  Yes
21-Feb-2019 Options Appraisal Delivered  Yes
08-March-2019 Project Closed  Yes

Rag Status:

 BLUE (Closed)

Report by Ken Miller for March 2019

Achievements this period

  • Options paper signed off and follow on course of action agreed.
  • Raise follow on project request for product evaluation and procurement, project STU265 - G-Cloud replacement of FOI Request planning tool.

Issues

Next steps

  • Project closure.

STU264 CAM UG & PG Degree Finders Small Enhancements

Category - Discretionary

Milestones

Build stage complete in DEV for remaining UG and PG JIRAs 30-Apr-2019
Integration testing complete 17-May-2019
CAM Complete UAT 31-May-2019
Deploy changes to LIVE 05-Jun-2019
Deployment review sign-off 19-Jun-2019
Project Closure 28-Jun-2019

Rag Status:

AMBER

Report by Chris Konczak for March 2019

Achievements in Last Period

Issues

  • Budget to be reviewed with remaining tasks

Next Steps

  • Deploy to LIVE the above completed JIRAs
  • Complete development and UAT the remaining JIRAs
  • Review and update the milestones to be in line with development remaining and proposed deployment dates

STU265 - G-Cloud replacement of FOI Request planning tool

Category:  Compliance

Milestones

To Be Agreed

Rag Status:

 GREEN

Report by Ken Miller for March 2019

Achievements this period

  • ASTA combined project request form raised.
  • Initial engagements with Records Management regarding G-Cloud evaluation process.
  • On-going engagement with Procurement now that a G-Cloud procurement has been agreed.

Issues

  • A Go/No Go milestone to be included prior to Planning sign off to confirm budget available for 2019/20.

Next steps

  • Project Brief raised and approved.
  • Initial product evaluation commenced.

 

CLOSED Projects

  

STU258 - Careers - Student Alumni Community Networking Platform

Category - Discretionary

Milestones

18-Jun-2018 Launch of website
29-Jun-2018 Delivery sign-off
16-Nov-2018   Project closure

RAG Status

BLUE (Closed)

Report by Richard Bailey 

 

 
AttachmentSize
Image icon STU RAG to end March 201939.22 KB
Image icon STU actual spend to end March 201938.78 KB
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Programme Info

Programme
Student Services (STU)
Programme Manager
James Thin
Programme Owner
Jim McGeorge
Status
Open
Management Office
ISG PMO

Session 24/25

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