Report for Dec 2018

Project Info

Project Managers Commentary

STU252 - Worktribe BI Suite Universe - Research Management BI MI Enhancements

Category: Discretionary

Milestones

30-Jan 2019 Withdrawal

RAG Status

BLUE (Suspended)

Report by Jamie Thin  for December 2018

Achievements this period

• None - project suspended
  • RIS business area are evaluating other BI Tools and reporting options incl Power BI

Issues

• No new issues

Next steps

• agree closure / withdrawl report
• project expected to be withdrawn by end of Jan 

Milestones

Withdrawal - 30-Jan 2019

STU253 - PGR Opportunity Finder

Category: Discretionary

Milestones

Target Date	Previous Date	Title	Stage	Complete
31-Aug-2017	30-Jun-2017	End of Planning	Plan	Yes
05-Feb-2018	No date available	Unsuspend project and Kick off the development work	Execute	No
11-May-2018	23-Mar-2018	End of Planning (re-plan following suspension)	Plan	Yes
25-May-2018	No date available	System Design - Research PURE API	Design	Yes
19-Jun-2018	No date available	Build Complete	Build	Yes
31-Oct-2018	No date available	Deployment	Deliver	Yes
25-Jan-2019	No date available	Design	Design	No
08-Feb-2019	No date available	Build	Build	No
28-Feb-2019	No date available	Project Closure	Close	No

RAG Status

Green

Report by Geoff Cropley for December 2018

Achievements this period

The revised design and proof on concept (POC) using the alternative products has been built. 

To deploy the demonstrator a new front end design and build are required.  Dev Services have been consulted and a revised set of requirements will be submitted in due course.

Issues

• None

Next steps

• Provide requirements to support revised front end design
• Request necessary resources to complete the design and deployment of the POC

STU257 Privacy Impact Assessment Tool

Category: Compliance

Milestones

Currently re-planning -as procurement process has been unexpectedly elongated.  Revised milestones below now require to be approved

RAG Status

AMBER

  Report by Andy Stewart for December 2018

Achievements

• Procurement 
  • Discussions held between legal representatives from both UOE and the supplier to resolve contract related discrepancies. 
  • Supplier updated version of the contract received on 18th December 
• An outline project implementation plan has been prepared on the assumption that the contract will be signed-off mid January 2019 and approved by project sponsor.  However, this has still to be discussed with the supplier 
• Supplier presented an overview of product road map 

Issues 

• The period to agree terms and conditions has had to be extended to resolve 
  • the incorporation of UoE tender documentation 
  • payment terms 
  • service level agreement 
• It has not been possible to review Implementation Plan due the contract not being signed 
• Requirement to re-plan the project to accommodate the elongated time to complete the procurement process

Next Steps

• EQIA - to be completed
• Contract to be signed-off
• Implementation planned to be agreed

RAG Commentary

Contract delays have continued with the supplier updated version received on 18th December. A revised project plan to implement the application will finalised once the contract is signed. This is not impacting on the business at this time

STU258 - Careers - Student Alumni Community Networking Platform

Category - Discretionary

Milestones

RAG Status

BLUE (Closed)

Report by Richard Bailey for December 2018

Achievements

• Project closed on 16-Nov-2018
• Closure report published 

Issues

• None

Next steps

• None

Milestones

STU260 CAM  Degree Finders - Options Appraisal 

Category:  Compliance

Milestones:

01-Feb 2019 End of Planning

RAG Status:

AMBER

 Report by Jamie Thin for December 2018

Achievements this period

• No progress - waiting for Dev work for STU264 to be completed first

• The work on the security strengthening package is on hold , pending availability of IS Dev services resources after STU264 has been delivered

Issues

• Dependency on STU264 - the urgent small enhancements to the UG & PG degree finder should be delivered first via STU264, then the security work can be delivered after STU264 goes LIVE
• Dependency on SEP SAS PCIM analysis & SRA analysis - the future PCIM / SRA Website solution may not provide a complete end-to-end solution for CAM for all marketing data associated to Programmes.  
  • STU260 should attempt to understand the potential size of any gap , so that Service owner (CAM) can make a bid for additional funding / submit business case to SEP for another future project
  • initial response with answers to STU260 questions received from Emma Rowson (SEP), fuller details will be available from Feb 2019 once initial PCIM analysis complete.

Next Steps

• Get resources booked  to deliver the  security strengthening dev work for both the UG & PG applications
  • initial estimates are that the work is relatively small , so it is recommended that it is delivered as a work package within STU260 rather then spinning up a separate project to do the security work
  • make bookings with the S/W dev team to start after STU264 has gone live

STU263 - Options Appraisal for Replacement of INFORMATION REQUEST PLANNING MONITORING

TOOL 

Category:  Compliance

Milestones

Rag Status:

 AMBER

Report by Ken Miller for December 2018

Achievements

• Meeting held with project sponsor to review project and options.
• SharePoint response received and incorporated into options paper along with G-cloud responses.
• Final G-Cloud responses received.
• Initial options appraisal commenced but not yet ready for review.

Issues

• Initial draft appraisal paper won't be available for review until early January.

Next Steps

• Initial options appraisal document completed for initial review.
• Feedback received and incorporated into the final options paper.

STU264 CAM UG & PG Degree Finders Small Enhancements

Category - Discretionary

Milestones

Rag Status:

GREEN

Report by Chris Konczak for December 2018

Achievements

• Estimation for the three additional JIRAs complete. This is a change in scope. Three days additional funding agreed with SRA.
• Development commenced

Issues

• Progress in December has not been as much as anticipated due to higher priority live issues on COM036, annual leave and issues with the developer's environment / framework setup.
• Will need additional deployment milestone for JIRA 19 as this is a compliance scope addition required for 11/02/2019

Next Steps

• Continue with development, particularly JIRA 19, the compliance change required for 11/02/2019.
• UAT to complete for JIRA 19
• Review milestones with project team