Report for September 2018

Project Info

Project Managers Commentary

STU252 - Worktribe BI Suite Universe - Research Management BI MI Enhancements

Category: Discretionary

Milestones

RAG Status

BLUE (Suspended)

Milestones

TBC - once project status reviewed in Oct 2018

STU253 - PGR Opportunity Finder

Category: Discretionary

Milestones

RAG Status

AMBER

Report by Geoff Cropley for September 2018

Achievements this period

Technical issues with Funnelback search engine have not been overcome and the use of Funnelback has been reviewed and removed from the solution.

Whilst this is a significant change to the overall technical solution, alternative products are under consideration to achieve the desired search functionality.

A revised design and proof of concept using the alternative products will be built and available for mid-October. 

Development Services resource have confirmed that in the event that changes are required to the search widget, these could be accommodated during November.

With the data challanges with Pure profiles and the inconsistencies across Schools EdWeb profiles,  the search results currently returned are profiles showing academic areas of expertise rather than Pd.D specifics.  Until data quality and API capability are proven search results are an overestimated guess of academics that may or may not be willing to supervise. These results are not be suitable for a prospective student journey. Until there is a fit for purpose staff database there would be not appetite to deploy the search tool at this time.

Student Recruitment  are not in a position to drive data and standards development across the schools and are very much on the periphery of being able to influence change in this area.  Profile guidance is owned by the schools and this differs widely across the schools.  This coupled with the fact that different process for dealing with Ph.D enquiries makes it difficult to agree, across the university any consistent process or guidance at this time. 

To keep the momentum going the project would like to understand what developments have taken place in this space within Service Excellence Programme.  

This project also has synergies  with emerging developments in EDWeb and its wider adoption and a view of that roadmap needs to be factored into the development of this service. 

Issues

• None

Next steps

• Design and build proof of concept with alternative search products
• Engage with Service Excellence to understand developments in this space
• Understand any specific guidelines for Pure in the University
• Understand the roadmap for EdWeb

STU257 Privacy Impact Assessment Tool

Category: Compliance

Milestones

Currently re-planning -as procurement process has been unexpectedly elongated.  Revised milestones below now require to be approved

RAG Status

Red

  Report by Andy Stewart for October 2018

  Achievements in Last Period 

• Preferred supplier identified and confirmed with project sponsor and senior supplier
• commenced review of preferred supplier terms and conditions
• Procurement recommendation report undergoing peer review and now awaiting final approval

  Issues

• Requirement to re-plan the project to accommodate the elongated time to complete the procurement process

Next Steps

• EQIA - to be completed
• Procurement recommendation to be approved
• Procurement award and unsuccessful letters to be issued
• Continue review process of preferred suppliers terms and conditions
• Determine post deployment management of the system

Change: Due to the tender review process taking longer than initially planned , the scheduled go-live is currently running five weeks behind schedule and is unlikely to be pulled back. This delay is not impacting on the business at this time

STU258 - Careers - Student Alumni Community Networking Platform

Category - Discretionary

Milestones

RAG Status

AMBER

Report by Richard Bailey for September 2018

Achievements

• Closure milestone updated at WIS 14-Sep-2018
• Project Manager awaiting feedback from Senior Supplier on the Project Closure Report

• Issues

• None

• Next steps

• Look to complete Closure report / Close Project
• Project Manager to submit a PICCL to WIS 05-Oct-2018 in order to move Closure Milestone back to 02-Nov-2018 to allow the Senior Supplier time to provide feedback

STU260 CAM  Degree Finders - Options Appraisal - PhP End of Life migration path - proof of concept

Milestones:

TBC

RAG Status:

AMBER

 Report by Jamie Thin for Sept 2018

Achievements this period

• IS Apps senior  team met with CAM and SEP senior stakeholders on 12th Sept to review risks and options

  • Proposal to strengthen security of UG & PG Degree finder applications approved as short-term action to reduce risks once the the php yii v1 framework is out of support from Dec 2019

• New sponsor funded project  - STU264 -  approved to start in 18-19 to deliver small enhancements to the  existing legacy UG & PG degree finder applications

Issues

• SEP future PCIM / SRA Website solution may not provide a complete end-to-end solution for CAM for all marketing data associated to Programmes.   STU260 should attempt to understand the potential size of any gap , so that Service owner (CAM) can make a bid for additional funding / submit business case to SEP for another future project

Next Steps

• Agree scope of work for STU260 with CAM project sponsor / key business stakeholders and ISG senior managers - based on notes from the mtg on 12th Sept
• Estimate IS Apps work to deliver security strengthening for both the UG & PG applications

STU263 - Options Appraisal for Replacement of INFORMATION REQUEST PLANNING MONITORING

TOOL 

Category:  COMPLIANCE 

Milestones

Rag Status:

 Amber

Report by Ken Miller for September 2018

Achievements

• On-going creation of draft BRD.  Due to number of requirements the BRD is focusing on the FOI request work stream.
• Milestones re-reviewed by the new Project Manager in line with ASTA / resource bookings and BA resource conflict.
• Project sponsor approved revised milestones highlighted in Change 13 - Resource conflict leading to review of milestone delivery dates.

Issues

• Resource conflict for BA with higher priority project, STU257, has meant that completion of BRD has been delayed until the end of October.

Next Steps

• BRD to be updated and released for review and sign off.
• A number of meetings and review sessions have been arranged in order to achieve BRD sign off by the end of October
• Analysis of security requirements scheduled against initial draft BRD in prep for options analysis.

STU264 CAM UG & PG Degree Finders Small Enhancements

Category - Discretionary

Milestones

Rag Status:

GREEN

Report by Chris Konczak for September 2018

Achievements

• Funding confirmed
• Support calls collated and transferred to individual JIRAs.
• Each JIRA has been estimated
• Brief write up has commenced

Issues

• Developer who did the estimate is not available until December. The PM has enquired about another developer starting the work, and has requested the business identify any critical JIRAs that should be completed first

Next Steps

• Brief sign off
• Resourcing confirmed