Report for Jan 2013
- Report Date
- January 2013
Report compiled by Jamie Thin (IS Apps Programme Manager) for Jim McGeorge (SASG), Shelagh Green (Careers), Steve Norman (Careers), John Cavani (C&M) , Ronnie Millar (Counselling) , Richard Bizley (ELTC), Con Gillen (OLL) , Sheila Williams (Student Disability Service), Scott Rosie (Timetabling unit in the Academic Registry) , Susan Graham (Records Management) (and other business area owners)
Section One: Programme Commentary, RAG and Resources Update
Section Two: Projects Not Started
Section Three: Projects In Progress
Section Four: Closed or Withdrawn Projects
Section One: Programme Commentary, RAG and Resources Update
The Student services programme has 9 projects in progress (some of these with multiple work packages / phases).
The STU programme budget for 2012-13 was 1486 days (this is now under review as part of the mid-year review and expected to be set at 1460 days)
Current STU out-turn for 2012-13 is estimated as 1561 days ( of whic 795 days (delivered) and 766 (estimate to complete this year))
Section Two: Projects Not Started
| Project Info | Programme Manager's Commentary |
AP23-041 Replace OLLIE and CUPID
Funded Planning Month Year Jan 2013 Delivery Month Year tbc ( in 2015) RAG Status GREEN | Plan This is the vehicle to deliver replacements for OLLIE and CUPID, an initial 75 days have been assigned to STU229 for the options appraisal and IS Apps work associated with enabling OLL credit students to be keyed into EUCLID. The shape of this future work is dependant on the outcome of the STU229 Options Appraisal, the requirements for OLLIE and CUPID could be dealt with separately and met via a procurement for a 3rd party system or via inhouse development or modification to existing systems. This project will need to deliver future procurements and implementations as required - this activity is likely to be spread over 2 years. Subject to the outcome of the options appraisal, the 2013-14 annual planning round and available funding from the project sponsor, the future profile of effort has been re-estimated as a multi-year project with place-holders for the potential spend over the next 3 years: 100 days in remainder of 12-13, then 400 days in 13-14 and 300 days in 14-15 (these estimates are just to aid resource planning in 2013-14 , and will be updated as a result of the decision from the options appraisal)
Dependencies STU229 OLLIE and CUPID Options appraisal |
Section Three: Projects in Progress
| Project Info | Project Managers Commentary | ||||||||||||||||||
STU220 ELTC Implement Class.net
Category: Funded Milestones
RAG Status GREEN | Report by Donna Cruickshank for Jan 2013 Achievements in Last PeriodELTC have moved to the Live VM and are now using the Live service. IssuesNone Next StepsProject closure
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STU224
Category: C Milestones TBC
RAG Status
RED |
Report by Morna FIndlay for Jan 2013 Achievements in this period
The project sponsor, who is now on maternity leave, was not able to complete the required user acceptance testing and so this project has made no progress.
Outstanding Issues Awaiting results of BOXI testing from sponsor.
The is now no project sponsor assigned to this project. Next Steps
The Programme manager has asked Records management to assign a new project sponsor, who will be able to esnure UAT is completed.
The project manager cannot assign any new milestones in the absence of a project sponsor.
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STU226 Timetabling Extended Implementation
Category: Funded Milestones
These rough milestones are provisional awaiting analysis and input from the technical teams Target dateTitle
RAG Status AMBER | Report by Jamie Thin for Jan 2013 This project has multiple work packages. Student Allocator is in build stage, the other work packages are at analysis / design stage. STU226 will deliver the critical elements required to enable personalised timetables to be available for Students for the Start of Semester 1 2013, including the Scientia Student Allocator module and integration to MyEd. 3 work packages have been split-out of STU226 to provide clarity to milestones : These are: STU226 - WP1 Timetabling : MyEd Personalised Web Timetables (budget 20 days) STU226 - WP2 Timetabling : Feed to Learn VLE (budget 80 days) STU226 - WP3 Timetabling : XML Data Feed for Schools ( budget 30 days) The overall budget for STU226 (incl. these work packages above) is now provisionally set to 420 days (was 235 days) Estimates for this future work will be refined as analysis and design work progresses. This increase in estimate is not yet agreed / approved. The scope may need to trimmed to fit available resources in 12-13. Achievements in Last Period Student Allocator
MyEd Integration
Student Allocator
MyEd Integration
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STU227 TED Scientia Enterprise Upgrade to v3.2
Category: Funded Milestones
RAG Status GREEN | Report by Donna Cruickshank for Jan 2013 Achievements in Last Period3.2 UpgradeCompleted
ReportingCompleted - awaiting final sign-off from the Timetabling Unit to enable reports to be deployed to LIVE and project to be closed Issuesnone Next StepsProject Closure | ||||||||||||||||||
STU228 Timetabling Interfaces- Extended
Category: Funded Milestones
RAG Status AMBER | Report by Craig Middlemass for January 2013 Achievements in Last Period
Issues
Next Steps
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STU229 Replace OLLIE & CUPID - options Appraisal Category: Funded Milestones
RAG Status AMBER | Report by Maurice Franceschi for January 2013 Achievements in Last PeriodPhase 1b - Requirements sign-off Phase 2 A draft document outlining the options has been prepared, to be reviewed and discussed by Apps and SACS. The aim is to make a recommendation to OLL by w/c 11th Feb, so we can come to a final decision that week, by senior OLL management and IS amnagement. Issues Cost of options are all high, and resourcing of them in a single year unlikely. Next Steps
Phase 1b - start of build Phase 2 Meeting with IS and SACS colleagues Present recommendation to OLL Decide Milestones
Phase 1b - Acceptance sign-off and deploy to LIVE - March-2013 (after SITS upgrade) Phase 2 Recommendation 11th February Decision w/c 18th February Options Appraisal Phase of the project may overrun its budget by 3-4 days. | ||||||||||||||||||
STU230 Bookable Rooms Replacement Website Category: Funded Milestones
RAG Status GREEN | Report by Alex Wood for January 2013 Achievements in Last Period
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SSG002 Student Marketing Services Infrastructure Migration Category: Compliance Milestones 14-Feb-2013 PPBR of UG Port and UG Admin 08-Mar-2013 ASOR of UG Port and UG Admin 12-Mar-2013 Delivery of UG Port and UG Admin 01-Mar-2013 PPBR of PG Port and PG Admin 26-Mar-2013 ASOR of PG Port and PG Admin 30-Mar-2013 Delivery of PG Port and UG Admin 13-Feb-2013 PPBR of MAPs and A-Z Port and Admin 26-Feb-2013 ASOR of Maps and A-Z Port and Admin 28-Feb-2013 Delivery of Maps and A-Z Port and Admin RAG Status Green | Report by Maurice Franceschi for January 2013 Achievements in Last PeriodDue to issues with server Praline, the project priority and urgency have increased, so we may decomiision the server asap. This, and the availability of two additional developers, has seen a significant replanning of the project, and much effort by CAM and Apps, in bringing milestones forward by a few months so we can deliver the port and admin modules by end of March. The BRD and SDS for UG Prospectus have been approved and build is scheduled to be ready for review and sign-off by 8th February. The BRD and SDS for A-Z and Maps have been approved and build is scheduled to be ready for review and sign-off by 8th February. Issues Senior Supplier has different priorities to business, but the new planning has resolved this. One or more systems on Praline (owned by SRA it is believed) with dependancies on the PG or UG system/database have been identified. Accordingly, the project team is to meet SRA and come to an assessment of the need and estimate to port these SRA systems off Praline. This will be additional scope and additional effort to be funded. This has to be agreed with the business and senior supplier again taking a different view. Next Steps Move onto UAT for UG Prospectus and complete by time of next report. Move onto UAT for A-Z and Maps and complete by time of next report. Complete BRD and SDS for PG Prospectus by time of next report. Assessment and planning for SRA systems.
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SSG003 Student Marketing Services Enhancements (CAM) Category: Funded Milestones
No further milestones has been set RAG Status RED | Report by Maurice Franceschi for January 2013 Achievements in Last Period A project brief was presented to WIS in December but rejected. Senior Supplier to communicate why. Project Manager waiting on Senior Supplier to arrange meeting to discuss as instructed by WIS.
Issues Status set to RED as although the scope has been agreed by Project Manager and Business, this is not agreed by WIS. Planning is in place for SSG003 based on the heavily revised timetable for SSG002, so hopefully if project brief can be approved then we can proceed. Some analysis is going on in any case, and a BRD is scheduled for early March. Next Steps request Senior Supplier to arrange meeting so we can get project progressed Milestones TBC due to new resourcing for SSG002, need to re-assess PG delivery. UG has a target date for early April delivery.
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Section Four: Closed or Withdrawn Projects
| Project Info | Project Managers Commentary |
AP23-040 OLL HESA 12/13
Category: Funded |
This project was withdrawn on 03-Aug-2012. For 12-13 , OLL will key OLL credit students into EUCLID , so there is no future requirement to do a separate OLL HESA return |
STU204 Coldfusion Upgrade - Careers Category: Core | Closed |
AP12-038 STU223 OLL HESA 11-12
Category: Funded | Completion report completed and STU223 project has been Closed on 10/10/2012 |
STU222 CAM UG/PG Prospectus Category : Funded | Completion Report completed and STU222 project has been closed.
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STU215 Shared Academic Timetabling Phase 2- Implementation Minimum Change Year 1 Category : Funded | Closed |