Report for November 2012
- Report Date
- November 2012
Report compiled by Jamie Thin (IS Apps Programme Manager) for Jim McGeorge (SASG), Shelagh Green (Careers), Steve Norman (Careers), John Cavani (C&M) , Ronnie Millar (Counselling) , Richard Bizley (ELTC), Con Gillen (OLL) , Sheila Williams (Student Disability Service), Scott Rosie (Timetabling unit in the Academic Registry) , Susan Graham (Records Management) (and other business area owners)
Section One: Programme Commentary, RAG and Resources Update
Section Two: Projects Not Started
Section Three: Projects In Progress
Section Four: Closed or Withdrawn Projects
Section One: Programme Commentary, RAG and Resources Update
The Student services programme has 8 projects in progress (some of these in multiple phases).
The agreed STU programme baseline budget for 2012-13 is 1526 days.
Programme Budget for STU for 2012-13 is 1526 days,
Current STU out-turn estimate :2012-13 is 431 days (spent ytd) + 825 + 300 (estimate to complete) = 1556 days (30 days over)
however if the effort for OLLIE & CUPID replacement is spread over 18 months , then 300 days effort is in 2013-14, with only 1256 days effort in 2012-13 (this will bring the STU programme back into balance for 2012-13)
** AP23-041 (Replace OLLIE and CUPID) now expected to be delivered over 18 months - hence an initial estimate of the split in effort between 2012-13 and 2013-14 has been indicated - this is just a provisional estimate - the actual estimate will be refined as the options appraisal (STU229) progresses
Section Two: Projects Not Started
| Project Info | Programme Manager's Commentary |
AP23-041 Replace OLLIE and CUPID
Funded Planning Month Year Jan 2013 Delivery Month Year tbc ( in 2014) RAG Status GREEN | Plan This is the pot of remaining OLL funded days to deliver replacements for OLLIE and CUPID, an initial 75 days have been assigned to STU229 for the options appraisal and IS Apps work assocaiated with enabling OLL credit students to be keyed into EUCLID. Currently it is likely that OLL will wish to explore the options of buying in a 3rd party system , which will likely require future procurement and implementation projects to be funded from AP23-041, this activity is likely to be spread over 18-months. It is also likely that the requirements for OLLIE and CUPID will be dealt with separately , but that is dependant on the outcome of the STU229 Options Appraisal
Dependencies STU229 OLLIE and CUPID Options appraisal |
Section Three: Projects in Progress
| Project Info | Project Managers Commentary | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
STU215 Shared Academic Timetabling Phase 2- Implementation Minimum Change Year 1
Category: Funded Milestones
RAG Status BLUE | Report by Jamie Thin for Nov 2012
None
Project Closure. Closure approved by the project board.
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STU220 ELTC Implement Class.net
Category: Funded Milestones
RAG Status GREEN | Report by Donna Cruickshank for November 2012 Achievements in Last PeriodELTC are in the process of moving to the Live server. Infospeed, the 3rd party supplier have been authorised to access both the test and live virtual machines directly and this was fully tested during a Class.net upgrade in November. IssuesELTC are to advise their preferred go-live date (they do not currently have a date in mind). Next StepsThe Live VM is prepared and we are awaiting the go-ahead from ELTC to move to it. ELTC will move to the Live VM until Dec 2012
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STU224
Category: C Milestones TBC
RAG Status
RED | Report by Morna Findlay for Nov 2012 Stalled awating the business area to complete UAT on BOXI reports Achievements in this period
Escalated UAT testing issue to business area manager Outstanding Issues Business area resource conflict - with high priority freedom of information request Next Steps
The projext status has been set to RED as no milestones can be set. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
STU226 Timetabling Extended Implementation
Category: Funded Milestones
These rough milestones are provisional awaiting analysis and input from the technical teams
RAG Status AMBER | Report by Jamie Thin for Nov 2012 This project is the 2nd year of the Timetabling implementation and builds on the initial delivery from STU215. Project is in analysis stage. STU226 will deliver the critical elements required to enable personalised timetables to be available for Students for the Start of Semester 1 2013. Two further timetabling projects will deliver other components for the full solution: STU227 to deliver the Upgrade to v3.2 Enterprise and Reporting Phase 1, and STU228 to deliver Timetabling Planning and other Interfaces. Budget for IS Apps for Timetabling in 12/13 is 640 days effort. The provisional budget allocations are now : STU226 (personalised student timetables) 285 days STU227 (v3.2 upgrade) 70 days + (reporting) 60 days = 130 days STU228 (interfaces) 225 days Estimates for this future work will be refined as initial analysis and design work progresses.
Student Allocator installed on DEV. Transfer of data between S+ and Student allocator configured in DEV. Requirements are being gathered for the Student Allocator application and a demonstration of Student Allocator was delivered to users on 4-Dec (by a Scientia Consultant). The demo was well attended. Analysis for Student Feed complete (as part of the Feeds from EUCLID work in STU228) Timetabling Team visited Manchester Met University to gain an understanding of how Student Allocator was used there. User Acceptance of Enterprise Timetabler v3.2 completed and the upgrade was implemented in the live environment with no issues reported (26-Nov as part of work in STU227). Reports are being built for Reporting Phase1 (as part of STU227)
Issue with Single-sign-on via Shibboleth still has to be resolved for Student Allocator in DEV (for Student and Staff web front-ends) How to manage roll-out of SAM client application to School users. Large comms effort will be required to explain the impact of Student Allocator on local school business processes. Project remains at AMBER until tasks are re-estimated.
Further gathering of school requirements will define configuration options for the delivery of the Student Allocator. User Acceptance of the timetabling Reports (for the Timetabling Unit) | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
STU227 TED Scientia Enterprise Upgrade to v3.2
Category: Funded Milestones
RAG Status GREEN | Report by Donna Cruickshank for November 2012 Achievements in Last Period3.2 UpgradeSuccessful UAT in the test environment took place on all the appropriate platforms on 14 Nov 2012. Go-Live was completed by 28 Nov and no issues have been reported.
ReportingThe reports are being designed and built simultaneously with the Config Team and Timetabling Team. These are on track to be built by the agreed Build milestone. Issuesnone Next StepsProgress with the design/build of the Reporting Tool and UAT | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
STU228 Timetabling Interfaces- Extended
Category: Funded Milestones
RAG Status AMBER | Report by Craig Middlemass for November 2012 Achievements in Last Period
Issues
Next Steps
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SSG002 Student Marketing Services Infrastructure Migration Category: Compliance Milestones Project Brief 12 October Port BRD 7th Dec UG Admin BRD 7th Dec No further milestones has been set, awaiting re-estimates RAG Status AMBER | Report by Maurice Franceschi for November 2012 Develop TAD and SDS - have slipped into December as the SDS will now cover Port of UG and new UG Admin module. BRD of Port for waiting for sign-off by 7th BRD of Ug Admin waiting for sign-off by 7th. TAD draft prepared. SDS expected by 10th. Machine build started. Re-estimate effort outstanding - ocne we have the SDS we can estimate rest of SSG002 and SSG003 The plan outline has been agreed with the business, to deliver UG Port and Admin, UG Enhancements, PG Port and Admin, PG Enahcements, A-Z & Maps Port and Amdin.
Issues Senior Supplier has different priorities to business, so PM has to resolve this conflict. Next Steps Develop TAD and SDS by end of December. Re-estimate effort. Check that budget for SSG002 can cover all the Admin pieces. Resolve conflict betwen senior supplier and business. Milestones TBC
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SSG003 Student Marketing Services Enhancements (CAM) Category: Funded Milestones
No further milestones has been set, awaiting estimates RAG Status AMBER | Report by Maurice Franceschi for November 2012 Achievements in Last Period The re-evaluation of the requirements for SSG003 is under way, but is taking longer. The UG Enhancements draft is not required until mid-January, but we do need a sense of the requirements so we can have a project brief readied by end of December. Issues Status changed from Red to Amber as we are clearer on the scope of the SSG003. Namely, it wil cover the enhancements to the UG and PG prospectus applications, but not the Admin pieces needing developed. We also need to re-estimate SSG003 now that we plan to do all Admin work under SGG002. SDS exteced next week so estimation by 14th Dec. Just need the enhancements listed for the brief to happen, and to check the budgets for SSG002 and SSG003 will be sufficient. Next Steps Completion of requirements and new brief. Milestones Project Brief 21st December. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
STU229 Replaement of OLLIE and CUPIDCategory: ID Core Milestones
RAG Status Time: GREENCost: GREENScope: GREENOverall: GREEN | Report by Maurice Franceschi for November 2012
Achievements in Last Period Phase 1a - Deployment review Phase 1b - Requirements sign-off and start of build Phase 2 Some preliminary market research by Maurice and Graham. Other institutions do not have 3rd Party systems we could adopt, although a trip to Glasgow may help us with some scenarios. However, a first review of ELTC's CLASSsystem functionality does provide enough positive feedback to recommend further exporation of the ELTC option with the vendor and also with IS Applications who are currently preparing to deploy the system. State business requirements - not ready yet, 14th December is the date. Evaluate risk to current systems (server failure, operating system patching risk to application, etc.) - completed.
Issues The ELTC option may need more time to expore. Not known yet. Next Steps Phase 1a - Deployment review Phase 1b - Requirements sign-off and start of build Phase 2 Meeting to discuss how we will put together the estimates, and then team to work for a week on producing the costs, effort, risks. Milestones Phase 1a - Deployment Review - 19-Nov 2012 Phase 1b - Acceptance sign-off and deploy to LIVE - 28-Nov 2012 Phase 2 BRD 14th December. Costed Options - 18th December Options Appraisal Phase of the project still on budget, time and scope.
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Section Four: Closed or Withdrawn Projects
| Project Info | Project Managers Commentary |
AP23-040 OLL HESA 12/13
Funded | Report by Jamie Thin This project was withdrawn on 03-Aug-2012. For 12-13 , OLL will key OLL credit students into EUCLID , so there is no future requirement to do a separate OLL HESA return
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STU204 Coldfusion Upgrade - Careers
| Report by David Watters Closed |
AP12-038 STU223 OLL HESA 11-12
Category: Funded | Report by Anne Mathison for October 2012
Completion report completed and STU223 project has been Closed on 10/10/2012 |
STU222 CAM UG/PG Prospectus Category : Funded | Report by Donna Cruickshank for October 2012Completion Report completed and STU222 project has been closed.
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** Potential In-year projects for 2012-13 **
Disability Office in-year project work - Enhancements to KELSO (for Summer 2013)
Careers - SAGE - upgrade from Coldfusion 6 to Coldfusion 9 (so that it remains on a supported platform)