Report for October 2012
- Report Date
- October 2012
Report compiled by Jamie Thin (IS Apps Programme Manager) for Jim McGeorge (SASG), Shelagh Green (Careers), Steve Norman (Careers), John Cavani (C&M) , Ronnie Millar (Counselling) , Richard Bizley (ELTC), Con Gillen (OLL) , Sheila Williams (Student Disability Service), Scott Rosie (Timetabling unit in the Academic Registry) , Susan Graham (Records Management) (and other business area owners)
Section One: Programme Commentary, RAG and Resources Update
Section Two: Projects Not Started
Section Three: Projects In Progress
Section Four: Closed or Withdrawn Projects
Section One: Programme Commentary, RAG and Resources Update
The Student services programme has 11 projects in progress (some of these in multiple phases) , with 2 projects closing this month.
The agreed STU programme baseline budget for 2012-13 is 1526 days.
Programme Budget for STU for 2012-13 is 1526 days,
Current STU out-turn estimate :2012-13 is 294 days (spent ytd) + 1214 + 103 (estimate to complete) = 1611 days (85 days over)
however if the effort for OLLIE & CUPID replacement is spread over 18 months , then 1611d - 103d = 1508 days (this will bring the STU programme back into balance for 2012-13)
** AP23-041 (Replace OLLIE and CUPID) now expected to be delivered over 18 months - hence an initial estimate of the split in effort between 2012-13 and 2013-14 has been indicated - this is just a provisional estimate - the actual estimate will be refined as the options appraisal (STU229) progresses
Section Two: Projects Not Started
| Project Info | Programme Manager's Commentary |
AP23-041 Replace OLLIE and CUPID
Funded Planning Month Year Jan 2013 Delivery Month Year Jan 2014 RAG Status GREEN | Plan This is the pot of remaining OLL funded days to deliver replacements for OLLIE and CUPID, an initial 75 days have been assigned to STU229 for the options appraisal and IS Apps work assocaiated with enabling OLL credit students to be keyed into EUCLID. Currently it is likely that OLL will wish to explore the options of buying in a 3rd party system , which will likely require future procurement and implementation projects to be funded from AP23-041, this activity is likely to be spread over 18-months. It is also likely that the requirements for OLLIE and CUPID will be dealt with separately , but that is dependant on the outcome of the STU229 Options Appraisal
Dependencies STU229 OLLIE and CUPID Options appraisal |
Section Three: Projects in Progress
| Project Info | Project Managers Commentary | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
STU215 Shared Academic Timetabling Phase 2- Implementation Minimum Change Year 1
Category: Funded Milestones
RAG Status GREEN | Report by Jamie Thin for Oct 2012
Project can't close until the Disaster Recovery servers at Appleton Tower are fully built - resource conflict within Production Management - competing against post-go live performance issues for LEARN
Project Closure
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STU220 ELTC Implement Class.net
Category: Funded Milestones
RAG Status GREEN | Report by Donna Cruickshank for October 2012 Achievements in Last PeriodELTC are continuing with testing on the Test virtual machine. . A Handover meeting was held with Apps Management, ELTC Super Users and ELTC IT Support to agree that Infospeed (3rd party supplier) could gain access directly to the Class VM's without needing to go via a PC. Minimal effort is now required to be spent on this project. IssuesELTC are to advise their preferred go-live date (they do not currently have a date in mind). Next StepsELTC have decided to continue testing on the Test VM rather than move to the Live VM - last month they had hoped to move to the live machine in order to avoid duplication of data entry but they do not feel that they are yet in a position to do this. The Live VM is prepared and we are awaiting the go-ahead from ELTC to move to it. ELTC will delay their move to the Live VM until Dec 2012 - this is due to the level of training and application familiarity that they want to achieve before going live.
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STU222 C&M Prospectus Application Enhancements
Category: Funded Milestones
RAG Status CLOSED | Report by Donna Cruickshank for October 2012 Achievements in Last PeriodThe Project was Closed in October 2012
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STU223 OLL HESA 11-12
Category: Funded Milestones
RAG Status BLUE | Report by Anne Mathison for October 2012Achievements in Last Period
Issues
Next Steps
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STU224
Category: C Milestones
RAG Status
RED | Report by Morna Findlay for October 2012 Achievements in this period The sponsor has carried out the UAT tests and has agreed that all tests succeeded. Two issues envountered also exist on LIVE and so are not caused by the upgrade. BOXI testing remains to be done. There were no BOXI reports on BOXI TESt but these have been created and await testing bythe project sponsor. The project sponsor has not yet been able to begin testing the BOXi reports. Outstanding Issues Awaiting results of BOXI testing from sponsor. Next Steps
The project status has been set to RED as the Acceptance Milestone has been missed, the Delivery milestone has been missed and new milestones not yet agreed with the sponsor. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
STU226 Timetabling Extended Implementation
Category: Funded Milestones
These rough milestones are provisional awaiting analysis and input from the technical teams
RAG Status AMBER - Estimates for priority 2 tasks still to be nailed down | Report by Jamie Thin for Oct 2012 This project is the 2nd year of the Timetabling implementation and builds on the initial delivery from STU215. Project is in analysis stage. STU226 will deliver the critical elements required to enable personalised timetables to be available for Students for the Start of Semester 1 2013. Two further timetabling projects will deliver other components for the full solution: STU227 to deliver the Upgrade to v3.2 Enterprise and Reporting Phase 1, and STU228 to deliver Timetabling Planning and other Interfaces. Budget for IS Apps for Timetabling in 12/13 is 640 days effort, of which 159 days have been spent to date across STU226, STU227 and STU228. The provisional budget allocations are now : STU226 (personalised student timetables) 285 days STU227 (v3.2 upgrade) 70 days + (reporting) 60 days = 130 days STU228 (interfaces) 225 days Estimates for this future work will be refined as initial analysis and design work progresses.
Brief signed-off and Scope better defined after decisions at the Project Board on 8-Oct 2012. Reporting Phase 2 (end-user ad-hoc reporting tools) ruled out-of-scope Planning has started and requirements are being gathered for the Student Allocator application and a demonstration is being planned for the users. Analysis for Student Feed complete (as part of the Feeds from EUCLID work in STU228) TED DEV and TED TEST upgraded to Enterprise Timetabler v3.2 (as part of work in STU227) Reports are being built for Reporting Phase1 (as part of STU227)
Project remains at AMBER until tasks are re-estimated when requirements analysis is completed. Priority 1 tasks are secure , not all Priority 2 tasks can be resourced, so a red-line has been drawn - which currently shows that 3 of the priority 2 tasks can not be delivered in 2012-13, and tasks close to the red line are at risk.
Student Allocator User Demonstration (4-Dec-2012) and further gathering of requirements will be used to create more detailed estimates and plan for the delivery of the Student Allocator. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
STU227 TED Scientia Enterprise Upgrade to v3.2
Category: Funded Milestones
RAG Status GREEN | Report by Donna Cruickshank for October2012 Achievements in Last Period3.2 UpgradeThe 3.2 Upgrade has been completed in the Test environments and peer testing has been carried out. The upgrade has included the Reporting Database. The UAT is planned and will take place on all the appropriate platforms on 14 Nov 2012. The Integration (PPIR) was agreed during a meeting on 29 Oct and needs to be submitted to WIS. ReportingThe reports are being designed and built simultaneously with the Config Team and Timetabling Team. These are on track to be built by the agreed Build milestone. The VMs for reporting have been received IssuesThe Reporting project is now tracked under Project STU227 - an allocation of days has been agreed by the project board and will be transferred to cover this from STU226 (estimated at 60 days). It has been found easier to analyse/design/build the reports in a cyclical manner rather than in the normal staged manner - this means that the design milestone has slipped but the build milestone is currently ahead of target (5 out of 10 reports are complete in the dev environment) - this point is to be submitted to WIS. Next StepsUser Acceptance Testing Progress with the design/build of the Reporting Tool. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
STU228 Timetabling Interfaces- Extended
Category: Funded Milestones No milestones has been set, awaiting estimatesRAG Status AMBER | Report by Craig Middlemass for October 2012 Achievements in Last Period
Issues
Next Steps
MilestonesNo milestones has been set, awaiting estimates | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
SSG002 Student Marketing Services Infrastructure Migration Category: Compliance Milestones Project Brief 12 OCtober No further milestones has been set, awaiting re-estimates RAG Status GREEN | Report by Maurice Franceschi for October 2012 Achievements in Last Period A Project Brief was prepared, project estimated and planned based on the option to retain PHP and avoid a port to ColdFusion. WIS and business approved. A reduced estimate has resulted, due to less analysis and build effort, and also affording less risk of missing milestones for enhancements. Project continues with 118 days estimate and contingency of 99 days. Issues Status back to Green as we need to evaluate an alternative approach to development. The Administration enhancements for UG, PG and Maps are to be brought forward and developed as part of the overall Port, as this would remove the need to give users and CAM administrators access to live databases and directories which is currently the situation. New development resource not available until mid-November and then early January. Next Steps Develop TAD and SDS by end of November. Re-estimate effort. Decide on whether to do admin enhancements under SSG003 or not, and to do one project or two. Decide after requirements specification early December.
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SSG003 Student Marketing Services Enhancements (CAM) Category: Funded Milestones
No further milestones has been set, awaiting estimates RAG Status RED | Report by Maurice Franceschi for October 2012 Achievements in Last Period The re-evaluation of the requirements for SSG003 is under way, aiming for completion by end of November. Issues Status set as Red as we need to make some decisions - bring forward some of the enhancements, possibly into scope of SSG003 Port project, or even just have one project. Re-estimation needed. New brief. Next Steps Completion of requirments and new brief. Milestones Project Brief 7th December. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||
STU229 Replaement of OLLIE and CUPIDCategory: ID Core Milestones
RAG Status Time: GREENCost: GREENScope: GREENOverall: GREEN | Report by Maurice Franceschi for October 2012
Phase 1a - Changes to OLL Book - Acceptance sign-off and deployment to LIVE on 5-Nov 2012. These changes turned out to be more complex than initially estimated, 26 days IS Apps effort spent to date, with 3 days estimated to complete Phase 1b Phase 2 Project Brief and Plan approved by WIS.
Issues Development Team resource not available until 10th December, to help in detailed estimation of build and procurement of Phase 2. Next Steps Phase 1a - Deployment review Phase 1b - Requirements sign-off and start of build Phase 2 Undertake some preliminary market research - Maurice and Graham. Started. Early indication are that other institutions do not have 3rd Party systems we could adopt. However, we also need to review the ELTC system. State business requirements - Sue by early December. Evaluate risk to current systems (server failure, operating system patching risk to application, etc.) - Neil started, completing w/c 12th. Milestones Phase 1a - Deployment Review - 19-Nov 2012 Phase 1b - Acceptance sign-off and deploy to LIVE - 28-Nov 2012 Phase 2 BRD 30th November. Delivery date Options Appraisal Phase of the project still on budget, time and scope.
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Section Four: Closed or Withdrawn Projects
| Project Info | Project Managers Commentary |
AP23-040 OLL HESA 12/13
Funded | Report by Jamie Thin This project was withdrawn on 03-Aug-2012. For 12-13 , OLL will key OLL credit students into EUCLID , so there is no future requirement to do a separate OLL HESA return
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STU204 Coldfusion Upgrade - Careers
| Report by David Watters Closed |
AP12-038 STU223 OLL HESA 11-12
Category: Funded | Report by Anne Mathison for October 2012
Completion report completed and STU223 project has been Closed on 10/10/2012 |
STU222 CAM UG/PG Prospectus Category : Funded | Report by Donna Cruickshank for October 2012Completion Report completed and STU222 project has been closed.
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** Potential In-year projects for 2012-13 **
Disability Office in-year project work - Enhancements to KELSO (for Summer 2013)
Careers - SAGE - upgrade from Coldfusion 6 to Coldfusion 9 (so that it remains on a supported platform)