November 2019

SMI022

Journyx Service

Category: Compliance

Milestones

RAG Status: RED

Report by Colin Watt for Nov 2019

Achievements in Last Period

• PM and Business Lead met with Project Sponsor and Head of Knowledge Management & Planning to discuss options for presenting the costs to the stakeholder groups.
• Revised costs drafted and sent 20/11/19 for presentation to SLT w/c 25/11/19.

Issues

• PM and Business Lead spending minimal time on project while awaiting a steer from SLT.
• Journyx have indicated that the license unit costs are increasing from January 2020 therefore if agreement is not forthcoming in December, the current offer will no longer be available and the cost model will no longer be valid.

Next Steps

• Decision on project scope and timeline, or close project.
• If agreement to continue, internal signoff required to commit to costs and request JournyX to schedule migration work.

SMI024

UniDesk Procurement

Category: Discretionary

Milestones

RAG Status: AMBER

Report by Colin Watt for Nov 2019

Achievements in Last Period

• Work continues on contract checklist and snagging list.
• Accessibility commitment letter received from TOPdesk and passed to UoE's Disability Information Officer.
• Policy on fair use of storage has been shared with PUG and agreed.
• High level migration planning work has been impacted by the delay to contract negotiations. A copy of the UoE DB was provided to TOPdesk for analysis and to test out the migration process, w/c 18/11/19.

Issues 

• As a result of delays on the procurement, there is still uncertainty when the contract will be in place. PM is working with Project Sponsor, Chair of the PUG, UoE Legal, Academia, and TOPdesk to deliver a draft set of paperwork for review w/c 02/12/19 ahead of the UniDesk Board 11/12/19.

Next Steps

• Complete negotiations on contract and pricing.
• Produce draft implementation plan.
• Internal signoff (pre-approval).
• UniDesk Board approval.
• Award contract.

SMI023 UniDesk for Malta