June 2019

SMI019

UniDesk for UHI

Category: Discretionary

Milestones

Agreed at WIS 03-May-2019:

RAG Status:  AMBER

Report by Richard Bailey for Jun 2019

Achievements this Period

• UHI went LIVE successfully 17-Jul-2019
• Live Instance Sign Off (With Azure / Quickcalls Authentication) Completed
• UHI successfully received support and two weeks maintenance with their go live / deployment, without any issues of note
• UHI Draft Closure Report circulated ready for sign off

Issues

• The Project budget forecast sees a potential overspend of 9 days, currently residing with the Project Sponsors for decision on the budget / funding.  This is tracked in Risk #6: Project budget insufficient to complete the project (AMBER)

Next Steps

• Achieve sign off from UHI of the live environment
• Achieve sign off of the Closure Report / hold Closure Meeting
• Achieve Project Closure

SMI022

Journyx Service

Category: Compliance

Milestones

Completion of milestones delayed and now unrealistic.

RAG Status: RED

Report by Colin Watt for Jun 2019

Achievements in Last Period

• Briefing paper outlining the only feasible options and costs circulated to SLT w/c 13/05/19: remain "as is" for an additional year, or move those who agree onto JournyX's hosted platform (depending on who remains, this may be managed as a formal service including recovery of staff costs).
• Project Team discussed the options and costs with stakeholder groups to determine business criticality in each area, and explore potential  for reduction of user licenses, so that a reduced cost proposal to move to the JournyX hosted platform be brought back for consideration.
• Project team completed stakeholder discussions w/c 27/05/19 as agreed.
• Revised options and costs based on the changing situation was produced and circulated 07/06/19.
• Of the current user groups, the project team have confirmation from IS Corporate and IS User Services that they do not have a current need for timesheet capability and that removal of JournyX would not impact their operation; IS L&UC have confirmed that some staff are using the current JournyX but this could be achieved by other means and removal of it would not impact them; DCC have confirmed that they are heavily reliant on the current JournyX platform and in the absence of an alternative this is business critical - they have confirmed they are open to either option proposed and circulated 07/06/19 and can budget for either option.
• PM, Business Lead, and Project Sponsor have pushed for a decision from Edina; Edina's position is that they cannot make a decision until talking through their requirements with JournyX: Edina pursuing dialogue with JournyX and PM and Business Lead awaiting outcome.

Issues

• The project scope is still to be determined and formal project planning cannot progress.
• Lead time to complete a migration before 31/07/19 is now disappearing and realistically this will now not be possible.
• PM, Business Lead, and Project Sponsor have pushed for a decision from Edina; Edina maintain the position that they cannot make a decision until talking through their requirements with JournyX: Edina pursuing dialogue with JournyX and PM and Business Lead awaiting outcome.

Next Steps

• Decision on project scope and timeline (if funding into 19/20 clarified), or close project.

Project RAG status is RED. Decision required on project scope , timescale and whether funding for project days available beyond 31/07/19. Without a decision the formal project planning cannot be progressed, and it is now unlikely that a migration to JournyX hosted service can now be scheduled and completed before 31/07. Impact is that if there is no funding to go into 19/20, the project will close and the current local platform will remain in place for a further year until it reaches EOL.

SMI023

UniDesk for Malta

Category: Discretionary

Milestones

Agreed after completion of planning, these will need to be revisited once import data is received from UM:

RAG Status: AMBER

Report by Richard Bailey for Jun 2019

Achievements this Period

• TEST Build completed
• LIVE Build completed
• Authentication on TEST completed
• Personalisation on TEST started

Issues

• UoE are still awaiting on UM for information required for the Person Import.  UM have been impressed upon the urgency that supplying the required deliverables have on the successful delivery of the Project and the risk to the proposed delivery.  This is tracked in Risk #7:  UM Securing Technical Resource Required to Complete Works Within Timescales

Next Steps

• Milestones will need to be revisited once UM are able to supply import data
• Complete Person Import on TEST
• Complete personalisation on TEST
• Handover TEST to UM
• Complete Person Import on LIVE
• Complete IA Training

SMI024

UniDesk Procurement

Category: Discretionary

Milestones

To be confirmed during planning.

RAG Status: AMBER

Report by Colin Watt for Jun 2019

Achievements in Last Period

• PM attended UniDesk conference 10-11 June. Project Sponsor gave a brief overview on the procurement project to which PM added a few words. 
• Procurement User Group (PUG) have held 3 skype meetings to review and agree the requirements for inclusion in the contract; priorities for Add-ons have been voted on.
• Project team have walked through the requirements document with Project Sponsor and this has now been passed to Procurement for feedback before wider circulation.
• Project Sponsor working on proposal / options for member payment plans.

Issues 

• No major issues.
• Delay to end of planning (due to focus on producing requirements with the PUG so that the time for contract negotiation can be maximised with consideration to annual leave etc.). This is not expected to unduly delay progress. 

Next Steps

• Gather feedback on requirements from Procurement and IS Apps colleagues.
• Complete project brief, milestones, estimates.
• Engage with supplier on agreed requirements.

Project RAG status is currently AMBER due to delays completing planning. The work to produce requirements in collaboration with the UniDesk members has been prioritised in agreement with the Project Sponsor in order to make progress (considering expected annual leave of project team members over the summer period). Status expected to return to GREEN once plan agreed.

SMI018 (AP67-042)

UniDesk Annual Upgrade

SMI020 (AP89-919)

UniDesk for RCA