April 2019

SMI019

UniDesk for UHI

Category: Discretionary

Milestones:

Agreed at WIS 03-May-2019:

RAG Status:  AMBER

Report by Richard Bailey for April 2019

Achievements this Period

• New milestones were agreed with the Project Team, UHI and at WIS (03-May-2019) to align to the single launch date 17th June 2019, as requested by the Customer 
• Live Environment Build Complete (With Azure Authentication)
• Live Environment Quick Calls Enabled - Deployed to all Members completed
• Live Environment Person Import completed
• Test Environment - Customer Sign Off completed
• Live Environment Handover to UHI completed

Issues

• None

Next Steps

• Complete Test Environment Quick Calls Enabled
• Complete Quick Calls Test Environment - Customer Sign Off
• Complete Live Instance Sign Off (With Azure / Quickcalls Authentication)

SMI022

Journyx Service

Category: Compliance

Milestones:

NB pre-planning currently in progress to agree scope.

Planning milestone now delayed.

RAG Status: 

AMBER

Report by Colin Watt for April 2019

Achievements in Last Period

• Pre-planning activity undertaken to outline the basic options and costs to establish a scaleable service that can be formally funded and supported (with consideration to end of life issues with the local platform, licensing, application upgrades and ongoing support, versus a migration to Journyx's Cloud solution).
• Mark R to take options to Dir of IS Applications and to SLT (April) for discussion on costs vs benefits, so that a decision can be made on what the project should deliver; that steer will determine the scope to be developed in the planning milestone.
• A paper outlining options and costs has been produced for that decision to be made.

Issues

• Delay on decision increases pressure on timeline.

Next Steps

• Decision from SLT to determine project scope.
• Commence formal project planning milestone.
• Review estimates.

SMI023

UniDesk for Malta

Category: Discretionary

Milestones:

TBC

Target Date	Title
03-May-2019	End of Planning

RAG Status: GREEN

Report by Richard Bailey for April 2019

Achievements this Period

• Project Initiated
• Stakeholders and Project Team identified / agreed

Issues

• N/A

Next Steps

• Complete Project Brief / Planning / Estimate
• Agree and set milestones
• Agree and secure resource bookings
• Define Project in ASTA
• Start to coordinate works

SMI024

UniDesk Procurement

Category: Discretionary

Milestones:

To be confirmed during planning

RAG Status: 

GREEN

Report by Colin Watt for April 2019

Achievements in Last Period

• PM held meetings with Project Sponsor and Business Lead(s) to determine the scope of the project; it was agreed that the immediate question is establishing the quickest most cost effective route to Topdesk SAAS if that is an option.
• Top level risks agreed.
• Top level timeline discussed; PM to discuss with Procurement Manager whether the aim of agreeing a new contract by August 2019 is feasible, and if this could be done earlier. This depends on options available.
• PM organising regular meetings for project team; Business Lead organising comms with member institutions; Project Sponsor to confirm the Edinburgh representative on the User Group (now confirmed), and role and responsibilities of the User Group.
• Project Team to meet w/c 06/05/19 to discuss top level options and plan.

Issues

• No major issues.

Next Steps

• Draft project brief, milestones, estimates.
• First draft of requirements w/c 13/05.
• PM to work with Chair of User Group on comms.
• PM to work with Project Sponsor  and Business Lead on planning.

SMI018 (AP67-042)

UniDesk Annual Upgrade