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Report for December 2019

Report Date
December 2019
***DRAFT***

 

Report compiled by Muriel Mewissen (IS Apps Programme Manager) for Jim McGeorge (USG), Kate Brook (D&A), Jenny Shaw (D&A), Gillian Simmons (SRA), Jim Galbraith (GaSP) and other interested business area owners.
 

Section One: Programme Commentary, RAG and Resources Update

Commentary

During Decber

 

All projects are reporting a GREEN RAG status. The overall USG Other Programme status is GREEN.

Please note that the project RAG status is following the guidelines available on the Project RAG status guidance page.

 

Forward Look - December 2019

 

 

Resources to end December 2019

 

The budget for session 2019/20 is currently 285 days:

  • 160 days for USG portfolio projects
  • 90 days for the USG portfolio management
  • 35 days of Core funded contingency

 

Section Two: Projects Not Started

Project Info Programme Manager's Commentary
AP90-038 Clearing 2019 To be started in March 2020.

 

Section Three: Projects in Progress

Project Info

 Project Managers Commentary

USG012 ThankQ Infrastructure Upgrade

 

Category: Discretionary

Milestones

Evaluation and consensus on written responses completed

20-Dec-2019

Supplier demos completed

24-Jan-2020

Evaluation and consensus on supplier demos completed

31-Jan-2020

Contract Award completed

14-Feb-2020

Contract negotiation completed

13-Mar-2020

Delivery (Contract signed)

10-Apr-2020

Closure

24-Apr-2020

 

These milestones are now out of date - once we know how to proceed with the procurement we can reschedule the dates

 

RAG Status

RED

Report by Sue Woodger for December 2019

Achievements this period

  • Evaluation of bids - mandatory requirements evaluation conducted

Issues

  • Unfortunately none of the suppliers successfully passed the mandatory question exercise
  • Consensus meetings therefore cancelled
  • With no suppliers left the team asked Procurement for advice. There is the possibility of the NCA (non-compliance action) route where we cancel the procurement but this has strict rules and need to justify.
  • In the meantime project is on hold and that further action is subject to senior management's decision (escalated to  Gavin McLachlan)

See notes of meeting 5 December and piccl 10

Next Steps

  • Has been escalated to Gavin McLachlan and the team await his advice before moving forward

 

Commentary: Project is RED as no supplier passed the mandatory question sets therefore we have no suppliers to take into the next round of evaluation. Impact: Procurement has been put on hold until we can find a way forward. Plan: Has been escalated to Gavin McLachlan on how to take forward

USG014 Development and Alumni CRM Procurement

 

Category: Discretionary

Milestones

Title Target Date
ITT responses completed 15-Nov-2019
Evaluation completed 20-Dec-2019
Contract Award completed 31-Jan-2020
Delivery (Contract signed) 13-Mar-2020
Closure 27-Mar-2020
RAG Status

GREEN

Report by Ben Armstrong for November 2019

Achievements this period

Issues

Next Steps

 

Section Four: Closed or Withdrawn Projects

Project Info Project Manager's Commentary
USG013 Clearing 2019 This project was started in March 2019 and was closed on the 25 October 2019. The Closure Report is available to view.
Programme Status
Has formal escalation taken place?
No
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Programme Info

Programme
USG Portfolio Projects (OTHUSG)
Programme Manager
Muriel Mewissen
Programme Owner
Jim McGeorge
Status
Open
Management Office
ISG PMO

Session 25/26

Documentation

Not available.