Report for August 2019

Project Info

USG012 ThankQ Infrastructure Upgrade

Category: Discretionary

Milestones

RAG Status

GREEN

Report by Chris Konczak for August 2019

Achievements in Last Period

• UAT sign off achieved
• Deployment to LIVE completed
• DSOR achieved

Issues

• None

Next Steps​

• Closure report written and distributed

USG013 Clearing 2019

Category: Compliance

Milestones

RAG Status

GREEN

Report by Victoria Weinsberg for August 2019

Achievements in Last Period

• Clearing Day 6th August 2019 was successful handing 300 calls and confirming 4 offers to Scottish Students
• Closing Meeting took place on 30th August 2019 to gather final feedback of the outcome on Clearing Day

Issues

• n/a

Next Steps​

• Closing Report to be finalised with input from Closing Meeting and signed off by all Stakeholders
• Confirmation of final adjustments to the SharePoint Form in preparation for next years Clearing

USG014 Development and Alumni CRM Procurement

Category: Discretionary

Milestones

RAG Status

GREEN

Report by Ben Armstrong for August 2019

Achievements this period

• Good progress was made on defining the mandatory requirements for the procurement, with an initial draft produced

• The IS owned procurement question sets have been validated by the project team

• Updated procurement strategy for review by project team

Issues

• Procurement strategy still to be signed off by project sponsor; this will be resolved in the first half of September, in advance of the Invitation to Tender (ITT)
• The project milestones were reviewed, and revised milestones approved following discussions with the project team and the project sponsor (programme owner).  Additional time is required to complete the mandatory requirements, the contextual metrics document and the scenarios we want to see bidders demonstrate.  In order to complete these tasks, and taking into account upcoming holidays for key members of the team during September, it is expected the requirements specification will now be completed by the end of September.  Subsequent milestones were pushed back as a consequence.

Next Steps

• Sign off procurement strategy
• Finalise the mandatory requirements, contextual metrics and the scenarios to be put forward to bidders to demonstrate; alongside the evaluation process and weightings.
• Complete requirements specification for tender; ready for approval by the Core Systems Programme Board