Report for July 2018

Report Date
July 2018

Report compiled by Muriel Mewissen (IS Apps Programme Manager)

for Jim McGeorge (USG), Kate Brook (D&A), Jenny Shaw (D&A), Stefan Kaempf (IS Applications), Ian Sutherland (SRA), Jim Galbraith (GaSP) and other interested business area owners.

 

Section One: Programme Commentary, RAG and Resources Update

Commentary

During July 2018, USG002 D&A - Compliance with PECR, Etherington & Data Protection Regulation completed successfully. The Closure Report is now available.

USG010 Clearing 2018  is progressing as planned and has a GREEN status.

USG011 Legal Services SharePoint Site is unfortunately delay by another resource conflict in the SharePoint service management team which has delayed the completion of the UAT (due 18 July). This work is now expected to complete in August.

The overall USG Other Programme status remains GREEN

Please note that the project RAG status is following the guidelines available on the Project RAG status guidance page.

 

Forward Look - July 2018

 

Resources to end July 2018:

 

Section Two: Projects Not Started

Project Info Programme Manager's Commentary
N/A All planned projects are currently in progress.

 

Section Three: Projects in Progress

 

Project Info

Project Managers Commentary

 

USG002 D&A - Compliance with PECR, Etherington & Data Protection Regulation

 

Category: Discretionary

Milestones

Project is now closed
RAG Status

BLUE

 

 

Report by David Watters for July 2018

Achievements

  • Project closure completed

Issues

  • None

Next steps

  • None

 USG010 Clearing 2018

 

Category: Discretionary

Milestones

Target Date Title
27-Jul-2018 Staff Communications Issued
01-Aug-2018 Telephony Set Up
01-Aug-2018 Telephony Testing
03-Aug-2018 Readiness for Scottish Clearing Sign Off
03-Aug-2018 Scottish Clearing Training Complete
06-Aug-2018 A level / International Training Completed
07-Aug-2018 UCAS Clearing - Scotland
10-Aug-2018 SIMD checker taken off website
13-Aug-2018 Readiness for A Level / International Clearing Sign Off
16-Aug-2018 UCAS Clearing rUK
20-Aug-2018 Remove Clearing Infrastrucre
31-Aug-2018 Debrief / Closure Meeting
14-Sep-2018 Closure
 
RAG Status

GREEN

 

 

Report by Emma McNab for July 2018

Achievements this Period

  • Scottish Clearing key milestone achieved including:
    • telephony set up,
    • SIMD rollout,
    • training and
    • room preparation

Issues

n/a

Next Steps

  • Scottish Clearing Event
  • A level preparations completed
  • A level Clearing Event
  • Project Close

USG011 Legal Services SharePoint Site

 

Category: Discretionary

Milestones

Target Date Title
18-Jul-2018 UAT Complete
03-Aug-2018 Migration
06-Aug-2018 Go Live
20-Aug-2018 Closure Report
RAG Status

RED

Report by Geoff Cropley for July 2018

Achievements

  • User acceptance testing (UAT) is in progress.  This started later than expected due to resource conflict within the SharePoint service team. It is planned to complete mid August.
  • The project has been delayed as the result of contention for resources from higher priority projects.  The project sponsors are aware of this situation.   Work to complete the migration to live will continue and this will be funded by Service Management.
  • An issue has been opened to reflect this position.

Issues

  • None

Next steps

  • Work to complete the migration to live will continue.  Additional funding may need to be sought to support migration and closure activity in session 18/19.

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

USG007 Organisational Hierarchy Admin Page End of Life Updates

This project was withdrawn on 6 October 2017.

USG006 Clearing 2017

This project was started in May 2017 and closed on 13 October 2017. Please see the Closure Report for further information.

USG005 Student Alumni Platform

This project was started in April 2017 and closed on 19 January 2018 .Please see the Closure Report for further information.

USG009 USG Business Support

This project was withdrawn on 2 February 2018.

USG008 USG End of Life Compliance - Analysis

This project was started in October 2017 and closed on 7 March 2018. Please see the Closure Report for further information.

USG002 D&A - Compliance with PECR, Etherington & Data Protection Regulation This project was started in August 2017 and closed on 20 July 2018. Please see the Closure Report for further information.

 

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Documentation

Not available.