January 2018

Multi-Project Balance Row USG Application, Infrastructure & Database End of Life Compliance

Compliance

Planning: October 2017

Delivery: July 2018

RAG Status

AMBER

Plan

There is a need to identify applications, databases and infrastructure which will come to the end of their working life in the next 3 years, and to plan upgrades, migrations or replacements accordingly.

This work has started in October for business analysis in USG008. A number of areas for further work have been identified, and discussion is being undertaken on how best to undertake these. These will be initiated on a call-off basis from this balance row where a need is identified for work in 17/18 during USG008.

This is AMBER due to the change in allocation from 153d to 83d as:

1. The work on the LAMP moves has been planned for 19/20.
2. The FoI replacement has been planned for 17/18 continuing into 18/19 as there may be a need for a procurement. Budget has been retained for this work to start as soon as Records Management and Project Services agree that it can be initiated.

Dependencies

Clarity on end of life position from Production Management for each component of the architecture.

Discussion with Service Excellence regarding planning and timelines for USG applications in SEP scope.

Clearing 2018

Compliance

Planning: May 2018

Delivery: August 2018

RAG Status

GREEN

Plan

The University will likely enter UCAS clearing again for 2018 with places being available to prospective students from Scotland and the rest of the UK (rUK)

The project will start in May 2018 to ensure we are ready.

Dependencies

Decision from the University to enter Scottish and rUK Clearing in 2018.

USG002 D&A - Compliance with PECR, Etherington & Data Protection Regulation

Category: Discretionary

Milestones

RAG Status

AMBER

Report by David Watters for January 2018

Achievements

• Commenced work on solutions to deliver Privacy Notices
• Original budget reduced

Issues

• CLOSED - Outstanding milestones revised, hence AMBER status.

Next steps

• Continue discussions with other areas re Matriculation and Announcements
• Check delivery of solution with vendors
• Test delivered solution against requirements

USG008 USG End of Life Compliance - Analysis

Category: Compliance

Milestones

RAG Status

AMBER

Report by Sheila Fraser for January 2018

Achievements

• Complete short report - completed and shared Version 1.0, however issue 4 raised which may mean changes to recommendations
• Spreadsheet updated - complete (ownership reverted to Production Management)
• End of analysis stage - completed, however Issue 4 raised which may mean revisions are needed
• Sign-off of  in-scope systems list - completed
• Closure report drafted - Issue 4 raised which may mean revisions are needed

Issues

• OPEN - AMBER due to delay to dates currently agreed for completion of short report and closure due to emerging issue with physical end date of server Issue 4 meaning work may be required in this year.
• CLOSED - delay to closure has meant that there had to be a handover to a new PM for remaining work: Sheila Fraser.

Next steps

• Revise short report with outcome of discussion raised in Issue 4
• Revise closure report if required following final version of short report
• Determine impact on mid-year review outcomes as estimate changes have already been completed as a result of this analysis (prior to Issue 4 being raised)
• Determine impact on 3-year planning, as estimate changes may be required