December 2017
- Report Date
- December 2017
Report compiled by Sheila Fraser (IS Apps Programme Manager)
for Jim McGeorge (USG), Grant Spence (D&A), Jenny Shaw (D&A), Simon Raeside (Careers), Shelagh Green (Careers), Stefan Kaempf (IS Applications), Ian Sutherland (SRA), Jim Galbraith (GaSP) and other interested business area owners.
Section One: Programme Commentary, RAG and Resources Update
Commentary
Overall the USG Other Programme is GREEN, as it is expected that planned essential work can be completed in this year.
USG002 - RED - reduction in estimate from 70d to 40d due to work on portal by 3rd Party Vendor. The risk remains for the potential that consent may need to be sought if legitimate interest is no longer a viable proposal.
USG005 - AMBER - delay to closure date to January 18, no issue: implementation project initiated as STU258.
USG008 - GREEN - analysis work in progress and on track.
RAG & Forward Look
Resources to end of December 2017
AP78-093: the cell highlighted in green reflects that this multi-project balance row contains a project to initiate the FoI replacement may need to be started in 17/18, plus the move of existing applications to the new LAMP/WIMP infrastructure. It has subsequently been agreed that the LAMP/WIMP moves can be accommodated in planning for 19/20 and so this effort will be removed ahead of the next report.
USGP01: the cell highlighted in yellow reflects that not all of the budget for portfolio management is expected to be used in 17/18. This is due to a higher proportion of Portfolio Manager time being allocated to SEP than in other portfolios, and a lower proportion of support being allocated to USG. Although true for 17/18, this may not continue into future years. It is proposed that 45d is moved to the USG portfolio balance row.
USG002: as noted above the estimate will change from 70d to 40d, and so 30d will be returned to the balance row.
Section Two: Projects Not Started
| Project Info | Programme Manager's Commentary |
Multi-Project Balance Row USG Application, Infrastructure & Database End of Life ComplianceCompliance Planning: October 2017 Delivery: July 2018 RAG StatusAMBER |
PlanThere is a need to identify applications, databases and infrastructure which will come to the end of their working life in the next 3 years, and to plan upgrades, migrations or replacements accordingly. This work has started in October for business analysis in USG008. A number of areas for further work have been identified, and discussion is being undertaken on how best to undertake these. These will be initiated on a call-off basis from this balance row where a need is identified for work in 17/18 during USG008. This is AMBER due to the change in allocation from 175d to 153d for USG008. It is also AMBER as there is a potential reduction in the estimate due to early indications of work required in 17/18. The expected work is related to the replacement of the FoI application and is dependent on a number of factors. Other work identified as being needed in 17/18 for the LAMP/WIMP infrastructure moves may now be undertaken in 19/20 and so is not required in this year, reducing the effort expected. DependenciesClarity on end of life position from Production Management for each component of the architecture. Discussion with Service Excellence regarding planning and timelines for USG applications in SEP scope. |
USG Business SupportDiscretionary Planning: April 2017 Delivery: July 2018 RAG StatusAMBER |
PlanThis project is to provide a basis of days on which a call-off can be made for areas of priority for USG, in a similar manner to that of the ring-fence for the Colleges. As such there is no immediate clarity on the scope, this is most likely to be a number of small pieces of business analysis, with potential follow-on work dependent on the outcomes of the analyses. This is AMBER due to the change to the proposed start date to April and the reduction of effort from 100d to 60d. DependenciesNone known. |
Clearing 2018Compliance Planning: May 2018 Delivery: August 2018 RAG StatusGREEN |
PlanThe University will likely enter UCAS clearing again for 2018 with places being available to prospective students from Scotland and the rest of the UK (rUK) The project will start in May 2018 to ensure we are ready. DependenciesDecision from the University to enter Scottish and rUK Clearing in 2018. |
Section Three: Projects in Progress
| Project Info | Project Managers Commentary | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
USG005 Student Alumni PlatformCategory: Discretionary Milestones
RAG StatusRAG status is AMBER because of delay to project closure. |
Report by David Watters for December 2017 Achievements
Issues
Next steps
|
||||||||||
USG002 D&A - Compliance with PECR, Etherington & Data Protection RegulationCategory: Discretionary Milestones
RAG StatusGREEN |
Report by David Watters for December 2017 Achievements
Issues
Next steps
|
||||||||||
USG008 USG End of Life Compliance - AnalysisCategory: Compliance Milestones
RAG StatusRED |
Report by Paul Harnby for December 2017 Achievements
Issues
Next steps
|
Section Four: Closed or Withdrawn Projects
There are no projects that have been closed or withdrawn in 17/18 to date.
| Project Info | Project Managers Commentary |
|---|---|
|
AP78-092 Organisational Hierarchy Admin Page End of Life Updates Category: Compliance |
Report by Sheila Fraser This project was withdrawn on 06-Oct-17. |
|
Category: Discretionary |
Report by Emma McNab This project was closed on 15-Sep-17. Please see the Closure Report for further information. |
| Attachment | Size |
|---|---|
 usg_rag_dec_17.png | 44.32 KB |
| usg_resources_dec_17.png | 53.9 KB |
