October 2017
- Report Date
- October 2017
Report compiled by Sheila Fraser (IS Apps Programme Manager)
for Jim McGeorge (USG), Grant Spence (D&A), Jenny Shaw (D&A), Simon Raeside (Careers), Shelagh Green (Careers), Stefan Kaempf (IS Applications), Ian Sutherland (SRA), Jim Galbraith (GaSP) and other interested business area owners.
Section One: Programme Commentary, RAG and Resources Update
Commentary
Overall the USG Other Programme is AMBER, as there is still one potential project that may need to be included in the USG portfolio for completion ahead of the May 2018 GDPR deadline that is not currently in the plan.
- As a result of Risk 14 being raised it has been agreed to initiate STU259 with an estimate of 30d to make the changes for new request types and for how the response due date is calculated. STU259 has been initiated in the Student Administration Services programme, and so the risk is closed in USG Other.
- Risk 15 has been raised for a similar issue, and after some discussion it has been agreed this should be a compliance project, and funding should be taken from the USG portfolio contingency. A project will be initiated in the Student Administration Services programme in November for this work. Risk 17 has been raised to reflect the increased risk that Records Management are not resourced to manage the increase in expected workload for these two unplanned compliance projects.
USG002 - GREEN/AMBER - the analysis has identified that the majority of the work will be undertaken by the 3rd party vendor. The estimate for the project is expected to reduce, hence AMBER. The risk remains for the potential that consent may need to be sought if legitimate interest is no longer a viable proposal.
USG005 - AMBER - due to delay to closure as the contract is not yet signed, and correspondingly the subsequent implementation plan is not complete.
USG008 - AMBER - currently in planning phase, early indications of estimate are likely to be higher than the 20d currently allocated - however budget is available from the corresponding multi-project balance row and will be allocated as needed (see yellow shaded cells in Resources table below).
RAG & Forward Look
Resources to end of August 2017
USG008 - this is currently in the planning phase and early indications of estimate are likely to be higher than the 20d currently allocated - this is being offset from the corresponding multi-project balance row as indicated by the yellow shaded cells below. The USGPB1 and USGPB3 balance rows are likely to be needed to fund the unplanned work for Records Management noted in Risk 15.
Section Two: Projects Not Started
| Project Info | Programme Manager's Commentary |
Multi-Project Balance Row USG Application, Infrastructure & Database End of Life ComplianceCompliance Planning: October 2017 Delivery: July 2018 RAG StatusAMBER |
PlanThere is a need to identify applications, databases and infrastructure which will come to the end of their working life in the next 3 years, and to plan upgrades, migrations or replacements accordingly. This project has started in October for business analysis in USG008; further work will be on a call-off basis from this balance row if a need is identified for urgent work in 17/18 during USG008. This is AMBER due to the change in allocation from 200d to 175d in November 2017. DependenciesClarity on end of life position from Production Management for each component of the architecture. Discussion with Service Excellence regarding planning and timelines for USG applications in SEP scope. |
USG Business SupportDiscretionary Planning: January 2017 Delivery: July 2018 RAG StatusRED |
PlanThis project is to provide a basis of days on which a call-off can be made for areas of priority for USG, in a similar manner to that of the ring-fence for the Colleges. As such there is no immediate clarity on the scope, this is most likely to be a number of small pieces of business analysis, with potential follow-on work dependent on the outcomes of the analyses. This is RED as the allocated budget has reduced from 150d to 100d, and the start date has been delayed to January - as no work has yet been identified. DependenciesNone known. |
Clearing 2018Compliance Planning: May 2018 Delivery: August 2018 RAG StatusGREEN |
PlanThe University will likely enter UCAS clearing again for 2018 with places being available to prospective students from Scotland and the rest of the UK (rUK) The project will start in May 2018 to ensure we are ready. DependenciesDecision from the University to enter Scottish and rUK Clearing in 2018. |
Section Three: Projects in Progress
| Project Info | Project Managers Commentary | ||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
USG005 Student Alumni PlatformCategory: Discretionary Milestones
RAG StatusAMBER: final milestones have been delayed by a few weeks. |
Report by David Watters for October 2017 Achievements
Issues
Next steps
|
||||||||||||||||||
USG002 D&A - Compliance with PECR, Etherington & Data Protection RegulationCategory: Discretionary Milestones
RAG StatusGREEN |
Report by David Watters for October 2017 Achievements
Issues
Next steps
|
||||||||||||||||||
USG008 USG End of Life Compliance - AnalysisCategory: Compliance Milestones
RAG StatusAMBER |
Achievements
Issues
Next steps
|
Section Four: Closed or Withdrawn Projects
There are no projects that have been closed or withdrawn in 17/18 to date.
| Project Info | Project Managers Commentary |
|---|---|
|
AP78-092 Organisational Hierarchy Admin Page End of Life Updates Category: Compliance |
Report by Sheila Fraser This project was withdrawn on 06-Oct-17. |
|
Category: Discretionary |
Report by Emma McNab This project was closed on 15-Sep-17. Please see the Closure Report for further information. |
| Attachment | Size |
|---|---|
 usg_resources_oct_17.png | 55.64 KB |
| usg_rag_oct_17.png | 33.39 KB |
