May 2015

Report Date: May 2015

Report compiled by Sheila Fraser (IS Apps Programme Manager)

Section One: Programme Commentary, RAG and Resources Update

Commentary

This programme overall is GREEN as the projects are expected to complete within the year.

The DAS008 project issues are all now resolved, the relevant hardware is decommissioned and the project is now closed.

The Dev & Alumni Fundraising CRM business case and options appraisal 14/15 will instead be a small piece of business analysis to look at the as-is and to-be architecture in the expectation that ThankQ will be upgraded, with implementation in 16/17. This is currently being initiated as USG001.

Resources

The portfolio budget is expected to be over by 10d at the end of the year; this is due to the work which has been done to support the BI/MI initiative, which includes work on the Data Governance Group and for the BI/MI Project Board. This has taken 5d to date and is now expected to take a further 10d.

The 1d contingency on the balance row is expected to be completed as part of AP45-064, and is being transferred to the project USG001 as this project is being initiated.

RAG & Forward Look

Note the forward look summary total Days Effort Actual value for January was incorrect, it was reported as 7d and should have been 4d, as December's value was double counted due to a manual error.

Section Two: Projects Not Started

Project Info

Project Managers Commentary

Dev & Alumni - Fundraising CRM business case and options appraisal 14/15

Discretionary (Funded)

Planning June 2015

Delivery June/July 2015

RAG Status

GREEN

Plan

Development & Alumni will lead on the project, the IS Applications involvement is expected to be limited mainly to development resources in relation to estimation for any integration work that may be required. This is currently expected to be around 5d.

02-Feb-15 Following discussion with the Project Sponsor the business are not yet in a position where they need support from IS Applications in relation to the estimates for the Fundraising CRM Business Case and Options Appraisal. This is now likely to be in a further 3-4 months, so the 5d effort currently expected is now likely to be needed in June/July. There is a risk that the relevant resources will not be available in the timescales needed due to this being a prime time of year for holidays (see Risk2), hence the current AMBER status.

17-Apr-15 PRICCL60 D&A have decided that they will upgrade ThankQ, which will bring in a web-based client. D&A will review the current processes in 15/16 and determine where any deviation from the new standard from ThankQ would be needed for enhancements, as the view is to keep as close to the delivered product as possible and minimise enhancements. The implementation project from an IS Apps perspective will be to provide the infrastructure and access for ThankQ to be able to undertake the upgrade. The implementation is expected to be in 16/17, with the target date for deployment to LIVE as April/May 2017, due to the impact of the telethons meaning there is only a small window for the LIVE deployment to take place.

As a result the project in this year will undertake a small business analysis to look at the as-is and to-be architecture and estimate what it would take to complete the work, so that it can be included in the 16/17 plan. Action with Portfolio Manager to assign a Project Manager at which point the project can start. The project is reverted to GREEN as it is expected that this can be assigned and be ready to start in June.

Project start date: 01-Jun-15 (was 02-Feb-15).

01-Jun-15: this project is currently being initiated as USG001, and David Watters has been assigned as the project manager.

Dependencies

Development & Alumni starting the business case. Potential overlap with other CRM projects: HSS004 CRM for HSS Options Appraisal and New University-wide CRM.

Section Three: Projects in Progress

Project Info	Project Managers Commentary
N/A - DAS008 has just closed and USG001 is in the process of being initiated.	N/A

Section Four: Closed or Withdrawn Projects

Project Info

Project Managers Commentary

DAS008 - Decommission Alumni Live Database

Category: Compliance (Funded)

Report by David Watters

This project was closed on 15-May-15.

Please see the Completion Report for further information.

This article was published on Oct 18, 2016