September 2012

AP23-051

Enhancing Student Support  (ESS)/ Personal Tutors

Funded

Planning September 2012

Delivery December 2012

RAG Status

GREEN

Plan

This project is likely to be separated into a number of smaller projects.

The remaining two functions in the next phase currently agreed to be developed for the start of the next semester are:

a) Small Group Functions b) Photos (for students)

It is expected that further functions, including the rollout to PGT, will be defined during the year for implementation prior to the start of Semester 1 in 13/14. These requirements need to be clear by around December to leave sufficient time to design, build and test suitable tools.

Dependencies

For a) & b) above: Definition and sign-off of requirements. In addition: b) Completion of existing project DEI006 to point of stable code within MyEd and User Acceptance; agreement of staff to opt-out of photo display

AP23-012

Training Records for Research Legislation

Compliance

Planning August 2013

Delivery Uncertain, possibly December 2013

RAG Status

GREEN

Plan

Biological Services have requested that this project be deferred to the start of the next academic year in August 2013. This project is to be deferred as planned carry-over for 13/14 during the mid-year review in January 2013. 

Dependencies

This is dependent on the UK Government enacting the legislation to correspond to the European legislation which will come into force on 01-Jan-2013. This project cannot start until the UK Government requirements are known.

AP23-037

MVM Ringfenced Balance Days

Planning TBC

Delivery TBC

RAG Status

AMBER

Plan

This is a balance of 115d, the remainder of the 150d ring-fenced budget for MVM of which 35d is currently estimated for TEL002, the Speedwell Database Hosting. There is as yet no further indications of requirements, planning or delivery dates and hence the RAG is Amber.

Dependencies

Definition and sign-off of requirements by MVM.

SSG001 (AP12-928)

Initial ESS IT Tools

Category: Funded

Milestones

There are around 50 milestones being tracked for this project, these are more easily seen on the wiki page Project Milestone and Completion log

The next milestones are:

Complete test of additional EUCLID PT/SSO/ST functions: 04-Oct-12

Deploy to LIVE additional EUCLID PT/SSO/ST functions:04-Oct-12

Complete test of add file and flag as deleted functions: 10-Oct-12

Deploy to LIVE add file and flag as deleted functions: 11-Oct-12

RAG Status

AMBER

Report by Sheila Fraser for September 2012

Achievements in Last Period

Project aims for September were to:

• deploy the student MyEd channel changes to live (complete)
• complete build and test of the remaining PT and SSO functions (including batch job of notification for change of PT) and deploy to live (in progress; will be completed in October)
• build, test and release enhancements to notes as soon as they are ready in priority order (new function formatting added following core group decision on 10-Sep-12) 1. Formatting of text within notes (complete), 2. Add file (in progress), 3. Flag as deleted (in progress), 4. Summary digest email to monitor (added to small enhancements list)
• continue to track user feedback and suggestions and define changes to be grouped into mini-project for small enhancements (see Staff Enhancements List - ongoing)
• participate in the development of the communications to staff and students and updates regarding the IT Tools project (complete)
• analyse the usage following the release and resolve questions regarding functionality (added, complete)

Issues

• Amber status due to: delay in completion of work - introduction of new functionality to enable formatting of text and investigation of issues post go-live thought (mistakenly) to be due to PT functions delayed delivery of Add File, Flag as Deleted and remaining staff functions into October.

Next Steps

Project aims for October are to:

• complete the acceptance test of the remaining PT and SSO functions (including batch job of notification for change of PT) and deploy to live
• complete the acceptance test and deploy to live enhancements to 2. Add file (in progress), 3. Flag as deleted (in progress)
• continue to track user feedback and suggestions and define changes to be grouped into mini-project for small enhancements (see Staff Enhancements List)
• complete the handover to support and move to closure (closure expected early November)
• initiate the project for the small enhancements (and ask Senior Tutors to prioritise the requirements)
• initiate the projects for the Small Group functions, Photos, and ability to add the meeting to the staff and student diaries.

SSG004 (AP12-928)

ESS Small Enhancements

Category: Funded

Milestones

RAG Status

GREEN

Report by Sheila Fraser for September 2012

Achievements in Last Period

• Project initiated

Issues

Next Steps

• Agree prioritised requirements for enhancements
• Draft and agree project brief
• Confirm resource bookings

SSG005 (AP23-051)

ESS Meetings in Calendar

Category: Funded

Milestones

RAG Status

GREEN

Report by Sheila Fraser for September 2012

Achievements in Last Period

• Project initiated

Issues

Next Steps

• Draft and agree project brief
• Confirm timing and resource bookings

Project Code (AP Number)

Project Title

Discretionary/Compliance/Funded 

Report by [PM] 

This project was closed/withdrawn on dd-mmm-yy

[for closures] Please see the Completion Report / Closure Review for further information [include link]. 

[for withdrawn] Please see the PRICCL log for further details [include link].