Report for October 2018

ISG009

Alma Library Management Platform 2-Way Feed with E-Financials

Milestones

RAG Status

Amber: Issue: Delay in the final draft of the Business Analysis report being created due to Business Analyst leaving the business along with a resource conflict for the Project Manager.

Report by Lee-Ann Simpson for October 2018

Achievements

• Additional feedback on the business analysis report provided to business analysis.

Issues

• Business Analyst left the business which impacted upon the completion of the report.
• Project Manager time required to be conflicted due to additional time required on a Priority One project.

Next Steps 

• Business Analysis report to be completed and passed out for review;
• Milestones to be reviewed and amended;
• Closure report to be completed;
• Project to be closed.

ISG011

IS Apps Procurement Question Set

Milestones

RAG Status

GREEN: Due to challenges with stakeholder availability, a request to amend the milestones and overall budget was approved on the 16th October.  Project is now on track.

Report by Lee-Ann Simpson for October 2018

Achievements

• All question sets with the exception of ‘Implementation & Training’ along with the ‘Product Roadmap’ have been signed off by Head of Project Services, Head of Production Management, Head of Development Services and Head of Service Management.
• Initial review of ‘Implementation & Training’ along with the ‘Product Roadmap’ was completed and was passed out for review to all stakeholders.
• Procurement question sets were re-formatted to improve consistency across all question sets.
• Agreement on key terminology was agreed with the stakeholder population.

Issues 

• Securing resource availability for the key stakeholders in order to complete the outstanding tasks proved to be an issue which resulted in the overall timescales and budget of the project being extended.

Next Steps 

• Obtain first draft of the PMO documentation circulate for review prior to final version being created (or pass this across to be picked up via an alternative project).
• Final review of all question sets in line with the team meeting held on 1^st November to align the guidance, questions and governance to create a better end user experience.
• Support documentation to be created for the question sets to complement the Contextual Metrics and Dimensions document to be created, reviewed and signed off by the project team.
• A location for the question sets to permanently be located to be agreed to ensure wider access across the University.
• Closure report to be completed.
• Project to be closed.

ISG014

IT & Library Readiness for Start of Year 18/19

Milestones

RAG Status

AMBER

Report by Colin Watt for October 2018

Achievements in last period

• Lessons Learned report in progress incorporating feedback from sessions with IS and Estates stakeholders.
• Meeting with estates; some actions agreed to include IS in loop re: lookahead of major projects for the next year.

Issues

• No major issues.
• Delay to project closure due to availability of Project Sponsor, PM, and Estates staff.

Next Steps

• Complete Lessons Learned report with input from key stakeholders - coordinated by Project Sponsor and PM.
• Project Closure.

The project RAG status is currently AMBER, due to delay in closure.

ISG015

IS Student Recruitment Solution

Milestones

Start Date - 04-Oct-2018

Planning Date - 16-Nov-2018

Delivery Date - 31-May-2019

Close Date - 28-Jun-2019

RAG Status

GREEN

Report by Emma McNab for October 2018

Achievements in Last Period

• Initiation Meeting
• Initial Meeting with Franchise representative
• Brief drafted

Issues 

• None

Next Steps 

• Brief sign off / end of planning
• Project initiation

ISG006

Establishing GDPR Support Resources

ISG010

MyEd Database Upgrade

ISG012

Digitisation (Library) Process Analysis