Report for September 2018

ISG009

Alma Library Management Platform 2-Way Feed with E-Financials

Milestones

RAG Status

Amber: Issue: Delay in the final draft of the Business Analysis report being created due to leave within the team

Report by Lee-Ann Simpson for September 2018

Achievements

• First draft of the Business Analysis report reviewed with feedback provided.

Issues 

• Delay in the final draft of the Business Analysis report being created due to leave within the team.
• Milestones not amended due to A/L - agreement to change milestones to be gained and progressed.

Next Steps 

• Complete the final Business Analysis report and share with the project team for approval.
• Complete Closure Report.
• Close Project

ISG011

IS Apps Procurement Question Set

Milestones

RAG Status

AMBER: Issue: Issue: Due to challenges with stakeholder availability, Check point # 1 and 2 were due to be completed by 28th September; however, this is still in progress.

Report by Lee-Ann Simpson for September 2018

Achievements

• Final push on remainder of the question sets undertaken to allow the project to move to the final stages before closure.

Issues 

• Neither question milestones (check point # 1 and checkpoint # 2) have been signed off as of yet due to the requested changes.
• PMO guidance milestone has been slipped into October due to Annual Leave within the team.
• Implementation and Training and Product Development question sets have not yet been reviewed.
• Project Manager A/L within September.

Next Steps 

• Obtain first draft of the PMO documentation circulate for review prior to final version being created (or pass this across to be picked up via an alternative project).
• Proposal created to consolidate the current question sets further to be reviewed and signed off/closed with subsequent actions to be picked up and completed.
• Reviewed remainder of the question sets and prepared for sign off;
• Format of the all procurement questions to be re-created once the final sign off has been completed along with providing both the absolute and relative % weightings.

ISG014

IT & Library Readiness for Start of Year 18/19

Milestones

RAG Status

GREEN

Report by Colin Watt for September 2018

Achievements in last period

• Final updates to Readiness wiki page completed ahead of SMT meeting 04/09/18.
• Final regular project team meeting 05/09/18 where the Start of Welcome Week (External Milestone) milestone was agreed as achieved.
• Start of Welcome Week (External Milestone) milestone achieved.
• Start of Teaching Week 1 (External Milestone) milestone achieved.
• Start of Teaching Week 2 (External Milestone) milestone achieved.
• Lessons Learned report in progress incorporating feedback from sessions with IS and Estates stakeholders.

Issues

• No major issues.

Next Steps

• Complete Lessons Learned report with input from key stakeholders - coordinated by Project Sponsor and PM.
• Project Closure.

ISG006

Establishing GDPR Support Resources

ISG010

MyEd Database Upgrade

ISG012

Digitisation (Library) Process Analysis