Report for July 2018

ISG006

Establish GDPR Support Resources

Milestones

Project is now closed

RAG Status

BLUE

Report by David Watters for July 2018

Achievements

• Project closure completed

Issues

• None

Next steps

• None

ISG009

Alma Library Management Platform 2-Way Feed with E-Financials

Milestones

RAG Status

Amber: Issue: Project sitting at Amber status due to Business Analysis milestone having to slip to accommodate A/L for business users.

Report by Lee-Ann Simpson for July 2018

Achievements

• Business analysis completed;
• Business analysis reviewed with Libraries team in preparation for delivery;

Issues 

• Project to be extended into 18/19 due to year end commitments.
• Business Analysis milestone to be slipped due to A/L commitments.

Next Steps 

• Deliver the business analysis recommendations;
• Prepare business analysis report and distribute to the business;
• Prepare closure report;
• Close project.

ISG010

MyEd Database Migration to Oracle 12

Milestones

RAG Status

GREEN

Report by Richard Bailey for June 2018

Achievements in last period

• DEV / BETA environments were reviewed and were still OK
• DB was upgraded on TEST
• Functional testing completed against TEST
• Load testing completed against TEST 
• UAT against TEST completed (Business Team)
• UAT window for Portal / Channel owners to complete testing opened

Issues

• None

Next Steps

• Complete the UAT window for Portal / Channel owners
• Deploy to Live - 19/07/2018
• Close Project

ISG011

IS Apps Procurement Question Set

Milestones

RAG Status

AMBER: Issue: Due to challenges with stakeholder availability, some milestones have slipped as a result.

Report by Lee-Ann Simpson for July 2018

Achievements

• Mandatory and Usability question set completed;
• Reviewed remainder of the question sets and prepared for sign off (with exception of: Implementation and Training and Product Development);
• Format of the initial set of procurement questions and re-created in line with current procurement requirements.

Issues 

• Project to be extended into 18/19 due to year end commitments.
• Milestones had to be re-planned as a result of the project being extended into 18/19.

Next Steps 

• Complete Sign off of the first 8 question sets;
• Obtain first draft of the PMO documentation at the end of June and circulate for review prior to final version being created (or pass this across to be picked up via an alternative project).

ISG012

Digitisation (Library) Process Analysis

Milestones

RAG Status

GREEN

Report by Sue Woodger for July 2018

Achievements in last period

• As-is interviews are continuing
• Carry-over of 16 days into 18/19 submitted to WIS 31 July 18  

 Issues

• Due to higher priority project commitments PM has been unable to complete the as-is  write up or complete the recommendations and a piccl has been created  to carry over into 18/19

Next Steps

• Complete as-is interviews
• Write up recommendations and high level requirements and present these back to Library
• Close

RAG Commentary: N/A - Project is GREEN as revised milestones have been approved

ISG014

IT & Library Readiness for Start of Year 18/19

Milestones

RAG Status

AMBER

Report by Colin Watt June 2018

Achievements in last period

• Project brief and planning milestone achieved
• Representatives from each IS Directorate attending regular catchup meeting
• Comms plan drafted for circulation to SMT w/c 09/07/18.
• Estates MIS Programme Manager added to the project team in order to build improved relationships with Estates and determine dependencies not only for AV start of year projects but other potential impact on IS.

Issues

• No major issues.
• Awaiting confirmation of L&UC representative so that Agreed IS Staff Involvement can be achieved, and to highlight any L&UC specific issues to the project team.

Next Steps

• Meet with Estates to determine dependencies on IS.
• Establish process for more frequent project reporting with Start of Year Project PMs.
• Agree that Agreed Tools, Processes and KPIs milestone has been achieved.
• Agree that Established List of Projects, Services, and Teams milestone has been achieved.

The project RAG status is currently AMBER (time) due to the Agreed IS Staff Involvement milestone not yet being achieved; (Project Sponsor and PM awaiting confirmation of representative from L&UC); Communications Plan milestone delayed due to USD staff availability. Expect status to return to GREEN next month.

ISG003

Projects Website Migration

Category: Compliance

Project Closed on 12 May 2017.

ISG005

Monitoring IT and Library Business Service Readiness For Start of Term 2017/18

ISG007

Architecture Repository Implementation