Report for April 2018

ISG006

Establish GDPR Support Resources

Milestones

RAG Status

GREEN

Report by David Watters for April 2018

Achievements

• Prepared April report for readiness aspect
• Worked with project sponsor to arrange DP Champion training
• Implemented DP Champions mailing list and associated communications

Issues

• Sharepoint site not yet communicated to all ISG staff

Next steps

• Distribute Sharepoint site to ISG staff
• Prepare May report for readiness aspect and forward to CISO for reporting to SMT

ISG009

Alma Library Management Platform 2-Way Feed with E-Financials

Milestones

RAG Status

RED: Issue: We have identified a Finance Service Lead (Douglas Stewart) who has committed to providing availability throughout the ISG009 project; however, the risk has been left in place as Finance are currently involved in the Core Systems Procurement and the eFin upgrade (FIN118) which may further impact upon Douglas's availability.

Report by Lee-Ann Simpson for April 2018

Achievements in Last Period

• Obtained commitment from Finance to have representation on the project which will allow this to progress before the end of the current financial year.
• Obtained a new Project Manager - Lee-Ann Simpson.

Issues

• There is a current potential issue regarding IS Service Development resource.  As this is a ‘Viability and Feasibility’ project, IS Service Development support will be minimal and as such, is currently being reviewed.

Next Steps

• Complete planning for the project.
• Project brief to be signed off.
• Business Analysis to be commenced.

ISG010

MyEd Database Migration to Oracle 12

Milestones

RAG Status

BLUE - Suspended until 28th May 2018

Report by Richard Bailey for April 2018

Achievements in last period

• The upgrade of the DEV/BETA environments were completed
• The project, due to the impact of Industrial Action has been re-planned for a deployment date to LIVE of 17th July 2018, which is agreed with the Project Sponsor / Business as this falls in the lower risk summer post-exam period to the Students
• The milestones have been reset and all bookings have been reconfirmed / re-planned in ASTA
• Project Governance meetings are booked / set to recommence from 22/05/2018
• The Project was suspended at WIS 30/03/2018
• Channel / portal owners have been updated / temporarily stood down to conduct testing, a new window has been identified in late June / early July

Issues

• ISSUE:  Loss of Resource due to Industrial Action - This issue has caused the project suspension.   Impact of the Industrial Action:  Development Technology days lost: 7

  Cost of the Industrial Action:  The additional project management, approval and booking of resource required to re-plan this project due to industrial action is estimated at 1.5 days

Next Steps

• Re-start the Project / take off of suspended status 28th May 2018.

ISG011

IS Apps Procurement Question Set

Milestones

RAG Status

GREEN

Report by Lee-Ann Simpson for April 2018

Achievements

• Review of question sets contained within the initial milestone are currently underway:

  • Support and Maintenance
  • Implementation and Training
  • Technology
  • Technical Appendix
• Technical question sets have been reviewed with additional time required.  Meeting originally scheduled for 20^th April has been rescheduled to 1^st May.

Issues

• The project has continued to run slightly behind due to the in depth requirements of the initial set of procurement questions.  Whilst this has caused a delay to the initial milestones, it is accepted that all remaining question sets will not require the same degree of resource to review and thus will potentially allow for some time to be made back
• Changed to the overall planned effort and one of the minor milestones observed.  This change was approved by the project team.
• PMO Governance meeting required to review Question Set Governance as per the project plan.

Next Steps

• Complete the review of the initial 4 questions sets and subsequent sign off:

  • Support and Maintenance
  • Implementation and Training
  • Technology
  • Technical Appendix
• Commence with review of project methodology.
• Discuss with project sponsor whether it is the intention to have these question sets cover all procurement activity or whether an alternative process should be considered for lower cost procurement (i.e. under £50K) – this may be out of scope for the purposes of this project.
• Discuss with project sponsor the possibility of cloud based solutions and whether we would be happy for departments (out with IS) to buy any cloud based solutions without the need for input from IS or whether we would require an IS Gateway to verify any systems in question (in particular, if there were a need to integrate with an existing IS solution).

ISG012

Digitisation (Library) Process Analysis

Milestones

RAG Status

GREEN

Report by Sue Woodger for April 2018

Achievements in Last period

• Project Brief completed and approved 12 April 18
• Business Analysis kicked off with meetings with Claire Knowles, Norman Rodger and Joe Marshall
• ‘Straw man’ created to kick off as-is investigations

Issues

• None

Next Steps

• Set up meetings with staff to capture the as-is

The project status is GREEN

ISG014

IT & Library Readiness for Start of Year 18/19

Initial Milestones

Target Date	Title
01-May-2018	Start of Project
18-May-2018	Project brief and planning
17-Sep-2018	Delivery : Start of Term
12-Oct-2018	Project Closure

RAG Status

GREEN

Report by Karen Stirling April 2018

Achievements in last period

• Project initiated
• Project manager assigned
• Project website created

Issues

• None

Next Steps

• Identify Stakeholders and Area Representatives
• Complete project brief and planning

The project status is GREEN

ISG003

Projects Website Migration

Category: Compliance

Project Closed on 12 May 2017.

ISG005

Monitoring IT and Library Business Service Readiness For Start of Term 2017/18

ISG007

Architecture Repository Implementation