Report for December 2019

MVM112: Technology to support simulation teaching - RAG Status: 

Report by Alan Gilchrist  ***Commentary from November 2019***

Achievements this period

• Limited progress due to project manager's annual leave.  Simulated Patient Co-Ordinator has viewed another organisation's database used for a similar purpose and is going to pass on details of the database to the project manager to see if it could fulfil our needs and be used within the University.

Issues

• None

Next Steps

• Receive details of other organisation's database and evaluate the possibility of its use within our context.
• Continue development of Simulated Patient database.
• Create an initial draft report outlining the University’s simulation equipment currently available within the Chancellor’s Building Clinical Skills Centre and WGH MEC.  Include proposed maintenance costs, annual recurring costs and replacement cycles.

MVM125: Connectivity - Off-campus 2018/19 - RAG Status: 

Report by Alan Gilchrist  ***Commentary from November 2019***

Achievements this period

• Limited progress due to project manager's annual leave.
• Have received response from clinical contact in Forth Valley that eduroam is indeed now installed in the hospital and that students are using it.

Issues

• None

Next Steps

• Create a suitable PC build configuration for the PAEP library and install on the computers on site.
• Receive suggested options for restoring eduroam connectivity in NHS Lanarkshire.

Report by Susan Ridder-Patrick

Achievements this period

• Delivery and Closure milestones revised as Business Lead was unable to complete review of reports in LIVE due to unexpected leave and the need to priories Exams.

Issues

• None

Next Steps

• Completion of user checks on LIVE report
• Closure

MVM134 MBChB Evaluation System - RAG Status: AMBER

Report by Andrew Millington 

Achievements this period

• Added in the ability to share reports. A key feature of the system used to distribute evaluation results
• Complete report filters
• Give administrators the ability to redact free text responses that contain inappropriate material
• Provide ability to download the raw data from reports in CSV format

Issues

• None

Next Steps

• Implement PDF downloads of reports
• Implement automatic generation of shares for years, blocks, and NHS boards

MVM135 Upgrading of Teaching Spaces 2019/20 - RAG Status: 

Report by Alan Gilchrist  ***No Commentary from November 2019 as project initiated***

Achievements this period

Issues

Next Steps

MVM136 Practique Roll-out - RAG Status: GREEN

Report by Susan Ridder-Patrick

Achievements this period

• Successful Admissions Assessment days took place for the first time with no issues during the days and with great feedback from the assessors on how straightforward the process and software was. 
• Admissions lead has begun to use the data and is delighted with the information - the desired outcome has been achieved.
• Lessons learned completed for Admissions - key success factor was how thoroughly prepared the Admissions team were for the Exam Fit days in September, which meant their requirements were very clearly understood.

Issues

• College is working with supplier on option to have a separate TEST instance for the Vets/BMTO.

Next Steps

• Business completing agreed steps to ensure the MBChB HCP Admission Assessment days take place smoothly
• Detailed planning for the Vets and BMTO work

MVM137 Upgrading of Student Computer Labs , Teaching and Meeting Room PC 19/20 - RAG Status: 

Report by Alan Gilchrist  ***No Commentary from November 2019 as project initiated***

Achievements this period

Issues

Next Steps

MVM516 BMS - Honours Project Portal Future Support - RAG Status: AMBER

Report by Susan Ridder-Patrick

Achievements this period

• None in this period

Issues

• This project was planned to start mid-January in December's programme priority discussion but discussions on scope are continuing which may delay the start of the project

Next Steps

• Agree scope of the project and confirm start date

EEMeC and EEVeC

The programme has been and continues to complete projects to close down functionality on both EEMeC and EEVeC with a view to eventually decommissioning.  There is a requirement to maintain (read only) access for a period and the programme is in the process of determining those dates for its 3 year plan.

TEL056: Edinburgh Surgery Online Learn go-live - RAG Status: BLUE - Closed

• This project has now closed. The Closure report is available.

DTP001: Apps to User Devices - RAG Status: AMBER

Summary of Achievements in last period:

• Progress on actions 
  • Training videos - reviewed and updated with subtitle to comply with Accessibility Legislation
  • Access on EUCLID - solution implemented
  • OneDrive visibility- Work around implemented and available via Apps Ed FAQ web page
• CAHSS - testing plan restarted and ongoing
• MVM - await sign-off for remaining applications
• Performance/ Load testing unable to be completed prior to soft launch

• Note: Soft Launch date  and Communication Plan with Project Board for approval

Risks and Issues

• No new issues raised

Next Steps 

• 'delta' document outlining the infrastructure testing to be completed with signed off testing
• Communications Plan approval
• Approval of go live date
• schedule project board meeting for post-go live 

HSS022: CAHSS WAM Deployment  - RAG Status: 

Achievements this period

• Closure report drafted and circulated

Issues

• Delay due to lack of availability from programme manager to complete closure

Next Steps

• Finalise Closure

TEL057: Learn Foundations - RAG Status: 

Achievements this period

• Phase One School reports completed and sent to key contacts;
• Continued on the Phase Two work streams;
• Created the Evaluation baseline;
• Completed Lessons Learned report for Phase One with the project team;
• Began to schedule the 2nd round of engagement sessions with the non-phase one Schools.
• UX recruitment and activity continued.

Issues

• As with November, industrial action has impacted the progress of the project with various stakeholders being away from the office before moving into the Christmas and New Year period where no UX activity could be scheduled.  No impact to the overall timeline of the project.

Next Steps

• Continue on the Phase Two work streams.
• Undertake the 2nd round of engagement sessions with the non-phase one Schools.
• Gain commitment from the non-phase one Schools to join the Learn Foundations project within Phase Two.
• UX recruitment and activity to be continued.
• User Groups to be undertaken for both Staff and Students within January.
• Phase Two review of the programme of training to be undertaken.