Report for November 2019

MVM112: Technology to support simulation teaching - RAG Status: GREEN

Report by Alan Gilchrist

Achievements this period

• Limited progress due to project manager's annual leave.  Simulated Patient Co-Ordinator has viewed another organisation's database used for a similar purpose and is going to pass on details of the database to the project manager to see if it could fulfil our needs and be used within the University.

Issues

• None

Next Steps

• Receive details of other organisation's database and evaluate the possibility of its use within our context.
• Continue development of Simulated Patient database.
• Create an initial draft report outlining the University’s simulation equipment currently available within the Chancellor’s Building Clinical Skills Centre and WGH MEC.  Include proposed maintenance costs, annual recurring costs and replacement cycles.

MVM125: Connectivity - Off-campus 2018/19 - RAG Status: GREEN

Report by Alan Gilchrist

Achievements this period

• Limited progress due to project manager's annual leave.
• Have received response from clinical contact in Forth Valley that eduroam is indeed now installed in the hospital and that students are using it.

Issues

• None

Next Steps

• Create a suitable PC build configuration for the PAEP library and install on the computers on site.
• Receive suggested options for restoring eduroam connectivity in NHS Lanarkshire.

Report by Susan Ridder-Patrick

Achievements this period

• Delivery and Closure milestones rescheduled to accommodate re-work and user testing availability
• Analysis and re-work completed to resolve issue (JIRA MVM132-3)
• Report in LIVE and shared with user to check 

Issues

• None

Next Steps

• Completion of user checks on LIVE report
• Closure

MVM134 MBChB Evaluation System - RAG Status: AMBER

Report by Andrew Millington

Achievements this period

• Completed remaining evaluation creation functionality
• Completed all notification functionality
• Added initial report functionality

Issues

• Strike action resulted in reduced number of days worked on the project due to staff shortages

Next Steps

• Complete report functionality
• Add in filters for reports
• Complete project

MVM135 Upgrading of Teaching Spaces 2019/20 - RAG Status: GREEN

Report by Alan Gilchrist

Achievements this period

• Project Started and drafting of brief underway

Issues

• None

Next Steps

• Complete project brief

MVM136 Practique Roll-out - RAG Status: GREEN

Report by Susan Ridder-Patrick

Achievements this period

• 5 project milestones were achieved:
  • Admissions Pilot
  • Project brief approval (major milestone)
  • Delivery of BMTO Exam Fit report
  • Delivery of Vets Exam Fit Report
  • Admissions Training Day
• Milestones and budget updated as part of brief approval
• Admissions team have completed the build of their assessment exams in the system and completed training
• IT lead has started build of Admissions ipads with final work planned w/c 2 Dec
• SSO has been enabled on the Admissions instance

Issues

• None

Next Steps

• Confirmation of Business Readiness for Admissions Assessments w/c 9th
• Conclusion of ipads build
• Admissions Assessment days w/c 9th December
• Review/Lessons Learned for Assessment days

MVM137 Upgrading of Student Computer Labs , Teaching and Meeting Room PC 19/20 - RAG Status: GREEN

Report by Alan Gilchrist

Achievements this period

• Project Started and drafting of brief underway

Issues

• None

Next Steps

• Complete project brief

MVM516 BMS - Honours Project Portal Future Support - RAG Status: AMBER

Report by Susan Ridder-Patrick

Achievements this period

• Project has moved to MVMLAT Programme
• Estimation completed for highest priority changes before Industrial Action started

Issues

• Completing the review of the analysis and the estimation of the highest priority items was delayed by over 3 weeks due to the Core BA having been reassigned to Core Systems programme (see portfolio issue https://secure.projects.ed.ac.uk/unpublished/portfolio/mvm/issues/41)

Next Steps

• Agree prioritisation of project in programme plan and therefore start date
• Confirm no further ISG BA work required and no ISG PM required

EEMeC and EEVeC

The programme has been and continues to complete projects to close down functionality on both EEMeC and EEVeC with a view to eventually decommissioning.  There is a requirement to maintain (read only) access for a period and the programme is in the process of determining those dates for its 3 year plan.

TEL056: Edinburgh Surgery Online Learn go-live - RAG Status: BLUE - Closed

• This project has now closed. The Closure report is available.

DTP001: Apps to User Devices - RAG Status: AMBER

Summary of Achievements in last period:

• Project go live approval delayed
  • Progress on actions 
    • review training videos - reviewed with supplier, further engagement with Digital Skills team in progress
    • Access on EUCLID - solution identified and will be implemented week commencing 3rd Nov
    • OneDrive visibility- Work around identified and await publishing
• Communications Plan updated and with project board for approval
• Complete the update of project plan to reflect new delivery date- Ongoing
• OLA final approval Complete
• CAHSS - await feedback from UAT
• MVM - await sign-off for remaining applications

Note: UAT issues meant the Soft Launch date was not achievable and project will be re-planned once full requirements of training videos have been confirmed

Risks and Issues

• None

Next Steps 

• Project to be re-planned
• Performance/ Load testing to be completed
• 'delta' document outlining the infrastructure testing to be completed with signed off testing
• Communications Plan approval
• Agree go live date
• schedule project board meeting for pre-go live 

HSS022: CAHSS WAM Deployment  - RAG Status: GREEN

Achievements this period

• None

Issues

• Lack of availability from programme manager to complete closure

Next Steps

• Project Closure

TEL057: Learn Foundations - RAG Status: GREEN

Achievements this period

• All Schools re-engaged with for Phase Two discussions:

  • 6 Schools and 1 Deanery were Phase One partners and discussions are underway to continue this partnership
  • Learn Foundations has been in touch with the remaining 15 Schools and 2 Deaneries with approx. 50% of initial engagement meetings in place/undertaken.
  • For those Schools who have had their initial engagement meetings, next round of meetings are currently in the planning stage.
• Automation business requirements gathered with BRD completed and IS Apps time scheduled.
• Lessons learned meetings with both the project team and phase one Schools completed with report in progress.
• Summer analysis completed with Schools reports in progress.
• Progression on the project work streams: Template, Terminology, Checklist, Training & Support and Evaluation.
• Creation of new forward facing SharePoint to showcase project updates.
• Significant communications activities falling out from the engagement meetings undertaken.
• UX recruitment and activity underway.

Issues

• Industrial action has impacted the progress of the project with various stakeholders being away from the office.  No impact to the overall timeline of the project.

Next Steps

• Complete the Phase One School School reports;
• Continue on the Phase Two work streams
• Create the Evaluation baseline;
• Complete Lessons Learned report for Phase One with the project team;
• Begin to schedule the 2nd round of engagement sessions with the non-phase one Schools.
• UX recruitment and activity to be continued