Report for October 2018
- Report Date
- November 2018
Report compiled by Annie Heaney, LTW Programme Manager for Anne-Marie Scott (Programme Owner)
Section One: Programme Commentary, RAG and Resources Update
Section Two: Projects Not Started
Section Three: Projects In Progress
Section Four: Closed or Withdrawn Projects
Section One: Programme Commentary, RAG and Resources Update
Overview
New Programme Structure and Scope for final phase of the Programme, Transformation, approved by Programme Board 25/9
Engagement and Evaluation Group
- Next Meeting 2/11 will carry out review of PTAS projects and discuss further the work of the Benefits Realisation Project
Academic User Group
- Next Meeting of this group will be in January 2019
Communications
-
Focus for Communications is currently on supporting the deployment of Replay Scheduler, which will allow academics to opt-out of lecture recording, and introduction of policy.
Overall Programme RAG: Green
Forward Look and RAG
Resource Position
Section Two: Projects Not Started
| Project Info | Project Managers Commentary |
|
MLE006 Benefits Realisation
Discretionary
RAG Status: |
None |
Section Three : Projects in Progress
| Project Info | Project Managers Commentary | ||
|
MVM128 Edinburgh Medical School Timetabling and Room Booking Migration
Discretionary
RAG Status: Green |
Achievements in Last Period
Issues
Next Period
Milestones
|
|
|
|
|
MLE004 Lecture Recording Expansion Phase Discretionary
RAG Status Overall Green
|
Note: The Programme Board have approved the initiation of MLE005 which will take on the funded resource days currently allocated to MLE004 once the scheduling application has been deployed in November. RoomsInitial list of rooms to be enabled in year 3 of the Programme circulated for approval.
ReportingPower BI users created to allow access to Replay Scheduler. Further work to be done w/c 12/11 to link Scheduler to Power BI to allow reporting on usage of the software
Scheduling – Developments
Progress this Month
Deployment Plan created and Stage 1 delivered
Target: Quick release and resource to handle support issues.
Decision: Maintenance/Warranty release. The project stays open after the release schedule to support any data issues. Additionally, the release is done in stages to simplify sign off.
Stage 1
•Safe deployment to Live. 31st October. •No push or delete data to Media Hopper Replay (MHR) Live. •Pull of data from Timetabling performance tested. Negligible results. •Student Systems signed off our business process and code to pull of course data. •Data flowed into the system as expected.
Activities next month
Stage 2
•Open to users after checks. 08th Nov onwards. •Confirm no further build changes are required. •Power BI connection for reporting. •Training materials in place. •Support pages •Video •Drop-in sessions.
Stage 3 •Push and delete actions to MHR Live. •Although tested we want to test this multiple times as it is high risk. •To be completed bt 30th November. •Maintenance/Warranty period takes us beyond the end of Semester 1 teaching. •CO/CSs can still register their opt-out requests.
MLE004 Project closure in December.
|
Section Four: Closed or Withdrawn Projects
| Project Info | Project Managers Commentary |
|
MLE001 Media Service Refresh Project Funded |
Approved at WIS 8/7/16 - Completion Report |
|
MLE002 Lecture Recording Procurement |
http://www.projects.ed.ac.uk/project/mle002/completion-report
|
|
MLE003 Lecture Recording Implementation |
https://www.projects.ed.ac.uk/project/mle003/closure-report
|
MVM114
MVM Timetabling and
Room Booking for Medical School
MVM123 Vet School Timetabling and Room Booking Migration
https://secure.projects.ed.ac.uk/project/mvm123/closure-report
| Attachment | Size |
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 mle_rag_oct-18v3.jpg | 35.09 KB |
| mle_resources_oct-18.jpg | 104.48 KB |
