Programme Report for October 2018

ISI039 Visualising the curriculum

Project Manager Sarah Ames

Achievements

• Recruitment underway

Issues

• None

Next steps

• Shortlisting and interviews to be completed before end of year

Budget information

• No spend to date

ISI041 Vote100 Exhibition

Project Manager Anne-Marie Scott

Achievements

• The project is well underway with an exhibition opening date of 29 November now confirmed.
• The EdWeb sub-site that will host the digital exhibition has been built and content is being added.
• The Histropedia timeline being built by an external consultant is nearly complete. It has been tested on the smart table and some finessing of the table set up is still ongoing.
• New display case was ordered in September. Vinyls and label printing is being finalised and sent out for print.
• Wikipedia editathon being scheduled for 30 November 2018.

Issues

• None

Next steps

• Next deadline is all content to be finalised for 20 November ready for final QA checks.

Budget information

• No spend to date

LCI041 Examination, Identification and Innovation: XRF Research Internship

Project Manager Emily Hick

Achievements

• Registered interest for Employ.ed programme with the Internships Team
• Created job specification for internship

Issues

• None

Next Steps

• Send job specification to Internships Team for approval by 10 December 2018
• Internship reviewed by Internships Team. Returned to me by 10 January 2019

Budget Information

• No spend to date

LCI043 Undergraduate Data Management Skills Training

Project Manager Bob Sanders

Achievements

• Submitted job specification to the Careers Service to advertise post for PhD student to develop and deliver training and accompanying materials for the project. The job is currently live on MyCareersHub (https://mycareerhub.ed.ac.uk/students/jobs/detail/557475 , closing date 11th Nov).

Issues

• The project is currently slightly behind the original schedule due to the proposal not taking into account the time involved in recruiting PhD intern, plus the time taken to understand and prepare for documentation for the recruitment process.

Next Steps

• Select candidate (shortlisting, interviews and selection process).

• Induction and supervision of PhD intern.

• Intern to begin engagement with stakeholders & evaluate/update existing RDM resources.

• Delivery of undergraduate training sessions expected to start in Jan 2019.

Budgeting Information

• No costs yet (paid PhD internship post to be begin Nov-Dec).

LTI036 Student Digital Ambassadors

Project Manager Jennifer Houston

Achievements

• Digital Champions job description went live on MyCareerHub on 23rd October 2018
• Applications closing during week commencing 5th November 2018

Issues

• We might not receive applications across all three Colleges

Next steps

• Shortlist suitable candidates and arrange interviews

Budget information

• No changes to budget forecast 

LTW008 Playful Strategy Phase 2

Project Manager Charlie farley

Achievements

• Project moved to live.
• Contacted Jo Newman to resume location of an approved supplier in order to purchase two trolleys.
• Contacted Simon Chapple to resume purchase of IoT supplies.
• Contacted Interactive Content team to follow up on creation of webpage architecture.
• Resumed work on Playful Strategy draft document
• Set milestones and deadline dates for actions.

Issues

• None as yet

Next Steps

• Purchase two trolleys
• Purchase and integrate IoT devices into the trolleys and playful content boxes
• Finish Playful Strategy draft and hand off to Melissa Highton
• Submit proposal to UCISA Leadership conference by end of November

Budget Information

• Budgeting is currently within expected costings.
• Expected spend for November
  • 2 trolleys £550
  • Tempo Disc movement and bluetooth sensor beacon and loggers £201
  • Hubs and supplies as part of the IoT integration £325
  • Total November projected spend = £1,076

USI016 Card Services: Feasibility study of providing student identity on smartphone

Project Manager Barry Croucher

Achievements

• Initial Project Team meeting held, in conjunction with USI017, on 10 October.
• Project Managers meeting held on 18 October.
• Key Project Milestones agreed.
• Budget Forecast completed.
• SharePoint created for internal document sharing.
• Mailing list created for Project Team communications.
• Planning work underway for initial research work to be carried out.

Issues

• None.

Next steps

• Further Project Milestones to be agreed in liaison with Technical Leads.
• List of Stakeholders to be agreed.
• Technical Meetings to be arranged.
• Risk Register to be created.
• Agreed procedure for budget expenditure to be shared with Project Team.
• Consider requirements for the recruiting and induction of student staff.
• Make contact with local University(s) already utilising an 'ID on phone' solution.
• First phase of user research to be carried out before Christmas.

Budget

USI017 Card Services: Feasibility study of door access function via smartphone

Project Manager Paul Gorman

Achievements

• Initial Project Team meeting held, in conjunction with USI016,  on 10 October.
• Project Managers meeting held on 18 October.
• Key Project Milestones agreed.
• Budget Forecast completed by 29th October.
• SharePoint created for internal document sharing.
• Mailing list created for Project Team communications.
• Initial investigations into recruiting students from specific Schools and Colleges undertaken.
• Planning work underway for initial research work to be carried out.

Issues

• None.

Next steps

• Further Project Milestones to be agreed in liaison with Technical Leads.
• List of Stakeholders to be agreed.
• Technical Meetings to be arranged.
• Risk Register to be created.
• Agreed procedure for budget expenditure to be shared with Project Team.
• Consider requirements for the recruiting and induction of student staff.

Budget

Budget             Spend to end of October 2018              Spend to date

£12,600                                    £0                                                          £0