August 2015

System Monitoring Solution - Pilot

INF107 having completed, the next project will split into a Pilot phase to validate the technical solution and the process changes recommended, before procurement/implementation.

We had hoped to start this in 2014/15 but due to other priorities and resource constraints, will start in Q4 2015 once we have discussed with colleagues in ITI.

Staff and students have been operating more and more on a 24x7x365 basis. Service availability is key to ensure this. While our infrastructure is robust, issues to arise and as we do not have personnel on hand to the same timeframe, an automated facility is required.

To start Q1 2016

We have taken on the above products as part of our core workflow for project (and support) delivery in recent times. As such they are essential to our ability to successfully deliver change within the University. Failure to keep the products up to date and in a supportable position exposes us to the risk of serious issues with the software that may affect their ability to run and operate in our environment.

To start Q1 2016

Decommission Obsolete Infrastructure

Category: Core Funding

Milestones

RAG Status

GREEN

Report by David Watters for August 2015

Achievements this Period

• Continuing work on Password Manager - now almost complete
• Clarified position round Boombox & media servers
• Handover meetings with new Project Sponsor

Issues

• Uncertainty for some staff with regards to what applications need to be migrated
• Corresponding lack of detail on what is on CF servers
• Need to update later milestones in line with migration projects in other programmes

Next Steps

• Reassure colleagues on details of CF applications
• Establish details of what is on servers to be decommissioned & communicate again with service owners
• Add details of server contents to Wiki pages

INF108 (AP45-034)

Automated Server Builds

Category: Discretionary

Milestones

RAG Status

GREEN

Report by Colin Watt for August 2015

Achievements in Last Period

• Recommendations report agreed by Senior Supplier and Project Sponsor.
• Closure survey sent out and closure report drafted.

Issues

• Availability and input from ITI Unix delayed collaboration and completion on the recommendations deliverable. PM has made it clear that the report is collated from the meetings and roadmap already produced by the project team and ITI Unix. Project Sponsor and Senior Supplier have requested project closed and issues can be picked up outside the project. PM expects to have closure completed w/c 07/09/15.

Next Steps

• Complete Project closure.

INF110 (AP56-004)

Install Oracle 12c

Category: Compliance

Milestones

RAG Status

GREEN

Report by David Watters for August 2015

Achievements this Period

• Meetings with colleagues in technical teams to pin down project scope
• Follow on meetings to consider estimations and details of brief
• Training courses for Oracle 12c pinpointed

Issues

• Submission of project brief delayed because of workload conflicts for PM

Next Steps

• Complete project brief and plans
• Submit brief to WIS
• Training to commence
• Server build to be started by ITI Unix  

INF111 (AP56-006)

New SQL Server Database Tier Replacement

Category: Compliance

Milestones

RAG Status

GREEN

Report by Karen Stirling for August 2015

• Project Stakeholders being identified
• Project brief drafted and issued out for review by key stakeholders including Project Sponsor, feedback being collated and updates incorporated
• Project review with Dev Tech for estimates
• Initial chat with Garry Scobie from ITI Enterprise Services to discuss potential resource requirements and engagement with Microsoft Professional Services
• Request issued to Joyce Anderson for SQL License costs
• Lead Dev Tech resource identified for project
• Arrange scoping call with Microsoft Professional Services to establish consultancy costs, this is scheduled for 3rd Spet
• Initial Analysis to identify applications held on SQL Server 2008 and collate database requirements

Issues

• Due to scoping call not until 3rd September it was agreed with Programme Manager and project Sponsor to extend the project brief milestone to allow any further costs e.g. MIcrosoft Consultancy costs to be included for visibility within the brief this is move to 4th September.

Next Steps

• Planning and Resource allocation
• Identify further stakeholders
• Review consultancy work required and request resource
• Project Brief approval

The project status is GREEN  

INF112 (AP56-007)

Build and Configure new ColdFusion Version [15/16]

Category: Compliance

Milestones

RAG Status

GREEN

Report by Gillian Henderson for August 2015

Achievements in Last Period

• Licenses investigated and ordered
• Dev Team completed investigate of essential Config changes for CF11.
• TAD written and signed off at Systems Design Review.
• Summary document prepared, stating support positions of current and future releases of Coldfusion.
• Identified suitable application to migrate to validate CF11 Infrastructure, iSkills.
• Build of Dev CF11 Environment started
• iSkills plan setup to deploy via Bamboo.

Issues

• The duration of the dev setup tasks for CF11 have taken longer than anticipated. This is due to resources booked on the project (Mark Dobbing and Peter Jackson)working on other projects alongsode this work and waiting on ITI to complete some activities. Information gathered on remaining tasks and bookings will be secured to carry out this work. The build milestone is still achievable unless further issues are encountered.

Next Steps

• Complete build of Dev CF11 Environment.
• Complete Migration of Application to validate CF11 - iSkills
• Review CF11 config and create remaining Instances on CF11 (currently only IS instance exists)
• Create Build Implementation plan for CF11 Install
• Create Implementation record for iSkills migration
• Sign off Build
• Carry out prep, including requesting VM's for test environment