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September 2013

Report Date
September 2013

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

 

 Section One: Programme Commentary, RAG and Resources Update

The Development Tools was withdrawn to balance the programme budget, allowing the completion of the carry over projects. We will review the estimates and the requirements for the withdrawn Development Tools Upgrade in October to see if there is a possibility for bringing back this proposal into 13/14.

The main risk to the programme is the increased estimate for ITS103 (from 50 to almost 150 days), which cannot complete even with the withdrawal of AP34-041 Business Data Recovery project, which itself now is at severe risk.

Programme Owner will work with Programme Manager to resolve budget issues and clarify the situation of started, pending and withddrawn projects by end of October.

 

 

 

 

 

 

 

 Section Two: Projects Not Started

Project InfoProgramme Manager's Commentary
AP34-041 Business Data Recovery and Storage Implementation

 

https://www.projects.ed.ac.uk/planning/project/140

This proposal will implement the findings of the review of data recovery and storage requirements for IS Applications as part of a wider review by ITI. The review will have outlined the requirements for storage of business data for disaster recovery/backup, archival and replication purposes. The necessary technical infrastructure will have been provisioned during 12/13 period as a result of the review and this proposal will bring the Applications service under the revised process and facilities.

Tony Weir will be developing the brief for the end of October.

Small project.

 

Status isRED as the budget required to complete ITS103 would mean we have no budget for further work this year.

 

 

  
  

Section Three: Projects in Progress

 

Project InfoProject Managers Commentary

ITS095  (AP12-031)

Upgrade of Oracle SOA Suite

 

Category:Discretionary

Milestones

 

02-Oct-2013Complete LIVE Environment
09-Oct-2013DSOR on Environments , includes DR environments.
10-Oct-2013Project Closure

RAG Status

AMBER

Report completed by Stevie Conlon for September 2013
 
 
 
 
Achievements This Period
  • DR was re-arranged for the 8th October.
  • LIVE environment deployments of TEST suite and Fault Handling Suite have completed , closing off the LIVE enviroment milestone.
  • DR completed successfully using Veeam software.  

Issues

No issues  

Next steps

  • Ensure hand over between Dev Tech and Tech Man completes.
  • Compete DSOR and Closure milestones.

 

The project is marked as Amber as DR solution to be documented and signed off by Tech Man.

 

ITS101  (AP23-009)

SAN Migration

Category: Compliance

Milestones

08-Oct-2013Hosting Servers LIVE at KB
18-Oct-2013Accommodation Services Migration Completed
25-Oct-2013DSOR
31-Oct-2013Closure

                                     

RAG Status

GREEN

Report completed by Karen Stirling for September 2013

Achievements in Last Period

  • Installation of new drivers for new storage disks for Accommodation Services picked up as part of monthly maintenance patching 10 - 12 September.
  • Hosting Servers Test Servers migration successfully on 12th Sept / 19th Sept
  • Following further review of Accommodation Services server identified that databases were held on local disks with only some 20Gb worth of data files and backups held on SAN disk.
  • A review of servers undertaken with Iain Dobson from Accommodation Services, it was agreed for only SQL backups to be moved to new SAN compellant this would be achieved by modifying SQL Maintenance Schedule to the new drive (N) and remaining data files to copied across to new drives <less than 20Gb this can be completed by Tech Management via Change record.
  • Service Management raised Service Alerts for Live migrations for Hosting Server KB-IIS-1
  • Hosting Servers migration completed on 1st Oct for Live Failover server.
  • Completion Report draft ready for review  

Issues

  • Agreement with Project Sponsor to remove TRISTAN  from scope confirmed by Production Management PICCL subsequently submitted to WIS
  • PICCL raised detailing revised milestones dates for Accommodation Services, DSOR and Closure, and submitted to WIS for approval.
  • Due to permission issue on folder within Hosting LIVE Failover Server resulted in migration being rescheduled, PICCL raised to move date 1st Oct with LIVE server being moved to 8th Oct.
  • Change record 80968 raised for Tech Management to modify SQL Maintenance Plan for Accommodation Services ACCM-DB-AT1 / ACCM-DB-KB1, resource still to be allocated on ASTA and task to be completed  

Next Steps

  • Hosting Servers migration to commence on 8th Oct for Live Primary server
  • Copy over remaining data files on ACCM-DB- AT1 and ACCM-DB- KB1
  • DSOR
  • Completion Report and Closure approval

 

ITS103 (AP34-038)

Core Technology Updates.

Category : C

 

Milestones

 

Target dateTitle
20-Aug-2013Start Date
18-Oct-2013End of Planning Milestone
08-Nov-2013Delivery
15-Nov-2013Closure

 

 

RAG Status

RED

 

Report completed by Stevie Conlon for September 2013
 
Achievements This Period
  • Discussions  have taken place between PM, project sponsor and DBAs.
  • Discussions with Applications owners as regards dates for DEV, TEST and GO-LIVE are ongoing.  

Issues

  • Initial estimates have proven much higher than expected and scope is still to be pinned down. 145 days is estimate for this 'small' project.
  • Project sponsor and program manager to source days for additional budget to allow project to continue. Status Red accordingly  

Next steps

  • Determine scope and final budget.
  • Complete Brief and Planning Milestone.

INF104 Application Infrastructure Upgrade Project

Category: Complience  

Milestones

Target dateTitle
26-Aug-2013Start Date
18-Oct-2013Planning
22-Nov-2013Assessment Complete
29-Nov-2013Strategy Document Review
06-Dec-2013Delivery (Strategy Document Complete)
20-Dec-2013Closure

 

 

 

RAG Status

GREEN

Report completed by Adam Wadee for September 2013

 

Achievements in Last Period

  • Several meetings have taken place to agree the scope and objectives of the project.  The aim of the project is to evaluate the current applications infrastructure and provide recommendations on the strategy for application tier implementations moving forward, to ensure services operate on a more up to date, supportable infrastructure.  The project will not implement the migrations - these will be done by future projects in 14/15. 
  • The project brief has been drafted, but requires sign off from key stakeholder groups in IS.
  • The evaluation will take place over October and November 2013 to allow business areas to plan for application migrations as part of the 14/15 Annual Planning exercise.  

Issues

  • Planning milestone revised.  

Next Steps

  • Further meetings with key stakeholders to agree the project scope and estimates.
  • Project Brief sign off.

 

 

 

 

 

Section Four: Closed or Withdrawn Projects

 

 

Project InfoProject Managers Commentary

AP34-039

Development Tool Upgrades

Withdrawn on 30/8/13.

https://www.projects.ed.ac.uk/planning/project/141

This was due to impact on programme budget from carry over 12/13 projects.

However, we hope to be able to bring the project pack into the 13/14 programme if budget, priority and new estimates allow.

 

The Division has built up reliance on a number of key products over the years to assist in project and service delivery.

This project would apply relevant upgrades to the following products:

JIRA

Greenhopper

Bamboo

 

 

 

ITS100

Implement New Database Tier

Report by David Watters

This project was closed on 13th September 2013

Please see the Completion Report for further information.

 

 

 

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Programme Info

Programme
ISG - IS Applications Infrastructure (INF)
Programme Manager
Maurice Franceschi
Programme Owner
Stefan Kaempf
Status
Open
Management Office
ISG PMO

Session 25/26

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