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Programme Report for May 2018

Report Date
May 2018

Completed by Morna Findlay (IS Apps Programme Manager) for Craig Hennessy (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update 

 

Commentary

The programme manager considers that overall the programme is RED:

  • The programme budget has been increased by 44d to fund the additional effort required to deliver HRS094 (HESA)
  • HRS096: The GDPR risk has been realised for eRecruitment: work is urgently required and it is not clear how and whether this can be undertaken in time. HRS096 has been initiated to undertake this work; late timing of starting a project that was not in the plan, lack of availability in project services, and lack of clarity on how this will be delivered mean the project delivery is currently RED.  There is also a risk that the Business lead has limited availability to input to the project, due to conflicts with other work.

The utilisation rate  for the year is low (73% year to date) due to:

  1. Delayed start to HRS094 HESA work: (102d now estimated to complete in this year).
  2. HRS096 GDPR Updates for eRecruitment project initiated with estimate of 40d. Once planning is complete,  it may be that this estimate will increase.

 

RED and AMBER Programme Risks

 

The Core Systems Programme does not deliver soon enough to maintain support for eRecruitment           RED Alasdair Paterson
CORE plan new technical strategy RED Craig Hennessy
5 year e- recruitment licence must be extended AMBER               Craig Hennessy
GDPR compliance requirements AMBER Craig Hennessy
Browser changes may impact erecruitment users AMBER Stefan Kaempf
Planned Payroll upgrade of Oracle may impact HR propgramme of work AMBER Craig Hennessy

 

Risks around Erecruitment   An extension to the current contract has been negotiated till December 2018.   HRS will negotiate with Core seeking agreement that the contract can be further extended without the need for an upgrade to SaaS  ( as per Core's new business model) and an agreement was expected to be reached in April.  As a safeguard, a proposal to  plan for an upgrade project has been submitted to annual planning.   However there is a risk that that eRecruitment upgrade may need to be brought forward to start in this year; there is no budget currently available. A decision has not been announced as of May 2018

 

Forward Look for May  2018

 

  

  

 

Resources to end May 2018

 

 

 

 

 Section Two: Projects Not Started

All projects in the HRS Programme are currently in progress.

Section Three: Projects in Progress

Project Info

 Project Managers Commentary

HRS094 HESA Staff Return 17/18

Date Milestone
28-Sep-2018 Submit HESA Return
12-Oct-2018 Commit
09-Nov-2018 Final Submission
07-Dec-2018 Closure

RAG Status

GREEN

Project Report by Anne Mathison for May 2018

Achievements

  • Software Developer completed familiarisation of  the HESA website, HESA extract work, APEX requirements and JIRAs
  • Completed the initial HESA extract build work
  • Completed initial acceptance
  • HR requested work to date to move to Live for first deployment
  • Completed work passed through to Test and Live for HR testing - 31-May

Issues

  • No issues

Next Steps

  • HR testing the HESA return
  • Any issues raised to be sorted
  • Work to complete on
    • the APEX governor,
    • staff ids
    • and more testing
  • If opportunity, the Archive work for 17/18 will be drafted
  • If contract not extended then handover to be planned to project lead

GREEN RAG status

    

HRS096 GDPR Updates for eRecruitment

Proposed revised end of planning date:

29-June-2018 End of Planning

RAG Status

RED

 Project  report has been prepared by J Thin up to 11-05 and C Orrell for the rest of May

Achievements this Period

JT:

  • Resource conflict for PM escalated
  • New resource plan agreed
  • Handover from Jamie Thin to Chris Orrell

CO:

  • Discussed ideas for project approach with Senior Supplier.
  • Raised for discussion and agreement whether or not the new reports should be delivered as a tactical solution or as part of the Enterprise Data Warehouse.

Issues

JT:

  • Planning milestone missed due to impact of  industrial action  - project to be re-planned.
  • Previous PM had resource conflict with Priority 1 Service Excellence project ( SAS005 Exam Timetabling) - following resource review within Project Services - another new PM (Chris Orrell) has become available and will pick-up HRS096

CO:

  • Two fundamental decisions regarding approach require agreement. Firstly whether anonymisation should be full or pseudo. Secondly whether the new anonymised data marts should be delivered as a tactical solution or as part of the Enterprise Data Warehouse. The difference in required budget for the two approaches could be significant and is one factor to consider.
  • Revised end of planning date of 29th June not approved by WIS.
  • Project Sponsor on leave for two week and this will impact planning.

Next Steps

  • Submit revised milestones to WIS.
  • Agree project approach.  
  • Complete project brief and plan project.

 

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

APEX Tomcat 7 End of Life

Category: Compliance

Report by Morna Findlay

This project was withdrawn on 18-Dec-17.

HRS092 (AP67-034) HESA Staff Return 16/17

Category: Compliance

Report by Anne Mathison

This project was closed on 04-Dec-2017.

Please see the Closure Report for further information.
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Programme Info

Programme
Human Resources (HRS)
Programme Manager
Susan Ridder-Patrick
Programme Owner
Deborah Kilgallon
Status
Open
Management Office
ISG PMO

Session 24/25

Documentation