Programme Report for January 2018
- Report Date
- January 2018
Morna Findlay (IS Apps Programme Manager) for Craig Hennessy (Programme Owner)
Section One: Programme Commentary, RAG and Resources Update
Commentary
The programme manager considers that overall the programme is RED:
- The GDPR risk has been realised for eRecruitment: work is urgently required and it is not clear how and whether this can be undertaken in time.
- HRS094 - RED - lack of software development resources and higher estimate than budget.
This is RED with the note that the utilisation rate is low (32% year to date) due to:
- HRS094 HESA work that is being initiated now (32d currently planned).
- GDPR Updates for eRecruitment work identified, which will start as soon as possible when initiation is agreed (60d).
- An increase in contingency held within the HRS Programme (6d contingency for HRS094).
- If the above 3 items are removed from the budget the utilisation rate is running at 173% for the year to date.
Risk - Erecruitment Licencing An extension to the current contract has been negotiated till December 2018. HRS will negotiate with Core seeking agreement that the contract can be further extended without the need for an upgrade to SaaS ( as per Core's new business model), however as a safeguard, a proposal to plan for an upgrade project has been submitted to annual planning. There is a risk that that eRecruitment upgrade may need to be brought forward to start in this year; there is no budget currently available.
IS and HR are working together with suppliers (CORE and ORACLE) and the DPO to analyse what steps might be taken under support, or may require another solution.
Forward Look for January 2018
Resources to end January 2018
The mid-year review identified a need for further HR funding, and the balance row has been agreed to be 68d rather than the 43d reflected below, with the total budget agreed as 120d rather than the 95d below (see yellow cells). However, the need identified for HRS094 is likely to be higher than the 38d currently allocated, leaving an estimated gap of 22d. The balance row allocation is 60d for HR GDPR Updates to eRecruitment (a small 50d project with 20% contingency) and 8d for HRS094. The current estimated gap of 22d coulAd potentially be covered from USG portfolio contingency.
Section Two: Projects Not Started
| Project Info | Programme Manager's Commentary |
GDPR Updates for eRecruitmentCompliance Planning: February 2018 Delivery: May 2018 RAG StatusRED |
PlanThe risk that we may require updates to eRecruitment for GDPR has now become an issue and a project is needed to address this. The DPO has advised that we must make updates to comply with the legislation, however, it is normally not possible to make changes to a 3rd party vendor solution without invalidating the vendor warranty. There is an urgent need to determine whether, and how, we could meet the requirements given the current status of the application. This would determine what options there may be, and how we could undertake these. The changes to the associated BI Universes are required and simple in comparison. DependenciesSupport from CORE HR to make changes to the eRecruitment application, or guidance on how we may make such changes without invalidating the warranty and support. Guidance from Software Development and DPO about how we can meet the legislative requirement without invalidating the warranty. |
Section Three: Projects in Progress
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Project Info |
Project Managers Commentary | ||||||||||||||
|
HRS094 (AP78-073) HESA Staff Return 17/18
RAG Status : RED |
Project Report by Anne Mathison Achievements
Issues
Next Steps
ISSUE : OPEN : RED status due to a) lack of available software development resource to complete this work and b) project budget is likely to be insufficient to meet for the 2017/18 part of the HESA return. The budget is to be agreed as part of the Brief, which is due for completion in mid February and funding (of 22d) could be allocated from the current USG portfolio contingency. |
Section Four: Closed or Withdrawn Projects
| Project Info | Project Managers Commentary |
|
Category: Compliance |
Report by Susan Duff This project was closed on 14-Jul-17. Please see the Closure Report for further information. |
|
Category: Compliance |
Report by Morna Findlay This project was withdrawn on 18-Dec-17. |
|
HRS092 (AP67-034) HESA Staff Return 16/17 Category: Compliance |
Report by Anne Mathison This project was closed on 04-Dec-2017. Please see the Closure Report for further information. |
| Attachment | Size |
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 hrs_resources_jan_18.png | 31.38 KB |
| hrs_resources_jan_18_2.png | 31.26 KB |
