Report for March 2019

Report Date
March 2019

Report compiled by Andy Stewart  (IS Apps Programme Manager) for Candice Schmid (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update

During February

  • Active Projects
    • The new Fire Management System project continues according to plan 
  • eOPAS Historic Data 
    • The work has now been completed and signed-off by Occupational Health
  • In Year Projects
    • With reference to the three potential in-year projects  
      • Cardinus Upgrade - requirement to determine if project manager and developer available 
      • eOPAS Upgrade - unable to specify start date as supplier has not released date of upgrade to version 6.1
      • CHPS Upgrade incorporating an interface with eOPAS - project manger and developer have been assigned to the project and this will start w/c 8th April 
  • The overall programme budget is currently 304 days, which includes 50 days for the planned eOPAS upgrade.  However, due to the delay in the supplier release date, there is a risk that the project will not be able to commence this year

 

Forward Look

Resource Position 

 

Section Two: Projects Not Started

 

Project Info Programme Manager's Commentary

AP89-005

Training Records

Funded

Planning: t.b.c.

Delivery: t.b.c.

 

Plan

 Whilst this project has been declared as part of the annual planning process  for 2018-19, it has been decided to defer this project to 2019-20.

Dependencies:

will require input from IS Applications Development Technology, Development  and IS Applications Production Management

AP89-006

Health and Safety Minor Enhancements

Funded

Planning: t.b.c.

Delivery: t.b.c.

Plan

 Whilst this project has been declared as part of the annual planning process  for 2018-19, it has been decided to defer this project to 2019-20.

Dependencies:

- will require considerable input from the Health and safety teams

- will require input from IS Applications Development Technology , Development and IS Applications Production Management

 Section Three: Projects in Progress

 

Project Info Project Managers Commentary

HAS005 (AP89-003)

Fire Management System Procurement 

Category: Compliance 

 

Milestone Due Date
Final Procurement Question Set (Business) Determined 29-Mar-2019
Prior Information Notice (PIN) Completed / Procurement Approach Determined   29-Mar-2019
Business Requirements Defined 29-Mar-2019
Exit Point - No Interest Received From Third Party Suppliers 29-Mar-2019
Final Procurement Question Set (IS) Determined 29-Mar-2019
Third Party ITT Published / Response to Procurement Window Open 01-Apr-2019
Third Party ITT Response to Procurement Window Closed 21-Jun-2019
Third Party Solution Evaluation Completed / Supplier Chosen 23-Aug-2019
Exit Point - No Supplier Chosen 23-Aug-2019
End of Supplier Holding Period 06-Sep-2019
End of Procurement Phase 13-Sep-2019
Agree T's & C's / Sign Contract With Chosen Supplier 04-Oct-2019
Solution Implementation Planning Completed 15-Nov-2019
Solution Configuration / Implementation Completed 10-Jan-2020
Solution Acceptance / Sign Off 07-Feb-2020
Solution Deployment / Go Live 11-Feb-2020
Project Closure 28-Feb-2020

 

RAG Status: Green

Report by Richard Bailey for March 2019

Achievements this Period

  • A  Project Stakeholder / Business engagement meeting was held 19-Mar-2019, attendees were invited to be involved in the Procurement / question marking   
  • The draft Business / functional procurement question sets for the ITT,  are almost completed, working closely with Procurement
  • The procurement strategy will be Open

 

Issues

  • None

 

Next Steps

  • The draft Business / functional procurement question sets for the ITT just need final revision / weightings applied, they then need to be combined with the accessibility and IS question sets and final weightings applied
  • Issue the ITT

 

 Section Four: Closed or Withdrawn Projects

 

Project Info Project Managers Commentary
HAS002 (AP67-020)

OPAS Upgrade & Migration

Project Closure Report

Closure Milestone

  • WIS approved 18-Jan-2019

HAS004

COSHH Updates

Project closure report

Project closure approval

Programme Info

Documentation