January 2017

AP56-021

Archibus Oracle Database Migration to Oracle 12c

Core Funded

Planning: t.b.c.

Delivery: t.b.c.

Plan

- project now delayed to be undertaken within 2018-19

- After discussions with both Development Technology and Production Management, it has been agreed that the plan to upgrade to Oracle 12 can be delayed  until 2018-19, providing a minor patch is applied to upgrade to Oracle 11.0.2.4.  It is envisaged that this will be completed as part of the forthcoming Archibus software upgrade project AP67-066.

Dependencies

- should be run as a stand-alone project whilst no other Archibus related activity is being undertaken. Dependant on planning with regards the various Archibus related projects

- will require a large commitment from Estates departments throughout all stages of the project

- will require a significant input from IS Applications Development Technology team and the supplier Schneider throughout the project

AP67-066

Archibus Upgrade

Sponsor Funded

Planning: April 2017

Delivery: July 2017

Plan

- Due to the delay in implementing the Estates helpdesk project, this project has been rescheduled to commence in March 2017

- requirement for the HelpDesk project to be operational

- confirmed that Archibus 23.0 will be available according to the scheduled project start date

- No change after mid-year review in January 2017

Dependencies

- will require a large commitment from Estates departments throughout all stages of the project

- will require input from IS Applications Development Technology team and the supplier Mass throughout the project

AP67-049

BIM Strategic Review

Sponsor Funded

Planning: t.b.c.

Delivery: t.b.c.

Plan

- Discussions with Estates Building Services and Estates Development are on-going to determine if this project should commence.  currently being rescheduled to commence in March 2017

- As part of the mid-year review - awaiting decision from Estates to determine if the project will commence in 2016-17 or be deferred to 2017-18

Dependencies

- will require a large commitment from Estates Building Services and Estates Development department throughout all stages of the project

- will require input from a business analyst

AP67-050

BIM Implementation

Sponsor Funded

Planning: t.b.c.

Delivery:  t.b.c.

Plan

- As this project is dependant on the outcomes of the BIM Strategic Review and given the amount of business activity, this project has now been deferred to 2018-19

Dependencies

- will require the BIM Strategic Review project to have been completed

- will require a large commitment from Estates Development department throughout all stages of the project

- may require external consultancy to assist in implementing

- will require input from IS Applications Development Technology team and the supplier Mass throughout the project

AP67-051

Asset Management

Sponsor Funded

Planning: March 2017

Delivery: August 2017

Plan

- project to commence in March 2017

- confirmed that Archibus 23.0 will be available according to the scheduled project start date

- As a result of discussions with the business, the scope of this project will be mainly focused around the development of a solution to capture asset data and subsequently upload into Archibus

- No change after mid-year review in January 2017

Dependencies

- will require a large commitment from Estates Technical Services department throughout all stages of the project

- will require input from IS Applications Development Technology team and the supplier Mass throughout the project

AP67-052

Capital Budgeting

Sponsor Funded

Planning: t.b.c.

Delivery: t.b.c.

Plan

- - As part of the mid-year review - awaiting decision from Estates to determine if the project will commence in 2016-17.

Dependencies

- project requirements and schedule will be dictated by the defined requirements regarding the work being undertaken by Faithful and Gould

- will require a large commitment from Estates departments throughout all stages of the project

- will require input from IS Applications Development teams and the supplier Mass throughout the project

EST080 (AP45-016)

Estates Department Help Desk

Funded

Milestones

   RAG Status

GREEN

Report by Chris Lawford for January 2016

Achievements in Last Period

• Acceptance sign-off complete
• Training complete
• Legacy UAT complete
• Migration SOE complete
• Estates Helpdesk system LIVE.

Issues

• Monthly billing process not signed off.
• Some smaller items still to be delivered as part of project wrap-up. 
• Delays in delivery of EST092 Operational Reports.

Next Steps

• Complete Monthly billing UAT, and implement
• Project completion and Lessons learnt. 

The project is reporting GREEN.  

EST092 (secured) (AP56-061)

Estates Operational Reports

Funded

Milestones

RAG Status

Amber

Report by Nikki Hackett Reed for January 2017

Achievements this period

• With regards the reports scheduled to be delivered
  • OP02 - The business have confirmed that the version presented earlier to the project team can now go live
  • OP03 -  This is now under UAT after being received from the supplier
  • OP33 - This is now under UAT after being received from the supplier

Issues

• Issues have been encountered with all reports
  • OP02 - Having reviewed the delivered report, the business requested additional scope changes with regard the both the selection criteria and the layout format.  Whilst this work had commenced, it has been subsequently agreed that the original version should now go live and enable further evaluation prior to requesting any further changes.  Some minor work is required to revert back
  • OP03 - Having encountered UAT issues it was discovered that the wrong files had been uploaded to the Test environment 
  • OP33 - Due to resource conflicts in Estates, UAT has been delayed, commencing on 9th February

Next Steps

• Complete UAT
• Implement reports in the Live environment
• Deployment sign-off and closure

EST093 (AP56-060)

Estates Strategic Reporting

10-Mar-2017           Project Resumption Review

RAG Status

Suspended

Report by Chris Lawford for December 2016

Achievements in Last Period

• Decision has been taken to suspend the project, with a review date set for early March. See https://www.projects.ed.ac.uk/unpublished/project/est093/issues/6 for further info.

Issues

• The impact on GASP, a key customer for the space subject area needs to be understood. A stop gap solution may be required.
• The scope of COM029 doesn’t deliver a working set of DEV, TEST, LIVE EDW environments; therefore there will be a follow-on project (as yet undefined) which will deliver further EST093 pre-requisites.
• The technical and development skills required for the project have been identified as a critical success factor.

Next Steps

• Conduct project review early March.

The project will report GREEN until such time as a project re-boot is initiated.

EST094 (secured) (AP45-015)

Struxureware

Funded

Milestones to be approved

RAG Status

Green

Report by Anne Mathison for January 2017

Achievements:

• Completed signoff of UAT and TEST DR Milestone (9-Jan)
• Build and Configured LIVE
• Start Live Acceptance (including LIVE DR) process
• Completed LIVE Acceptance Testing including DR

Issues

• No issues

Next Steps

• Complete signoff of LIVE Acceptance and LIVE DR Milestone
• Support LIVE
• Complete Deployment Sign-Off review
• Complete Closure report

The project is reporting Green as project is still on schedule to close in February

EST095 (AP56-062)

Energy Systems Update

Funded

Milestones

Target Date	Title
10-Feb-2017	Planning
03-Mar-2017	Design
04-Apr-2017	Sign-Off Optima Visualier Installation
12-May-2017	Dynamat DATA BIRD Radio System Upgrade - Acceptance Sign-Off
19-May-2017	Dynamat DATA BIRD Radio System Upgrade - Deploy to Live
02-Jun-2017	Dynamat DATA BIRD Radio System Update - Deployment Sign-Off
09-Jun-2017	Dynamat DATA BIRD Modbus System Implementation - Acceptance Sign-Off
16-Jun-2017	Dynamat DATA BIRD Modbus System Implementation - Deploy to Live
26-Jun-2017	Dynamat DATA BIRD Modbus System Implementation - Deployment Sign-Off
10-Jul-2017	Closure

Rag Status

Green

Report by Andrew Stewart for January 2017

Achievements in Last Period

• As part of the project planning phase, the project brief has been completed, circulated and is awaiting final sign-off from the business
• The project estimate has been approved within the IS Application representatives of the project team

Issues

• None

Next Steps

• Confirm approval of the project planning phase
• Commence the design phase of the project
• Confirm dates with third party suppliers to undertake system update and pilot implementation

EST096 (AP67-069)

Perspective Upgrade

Funded

Milestones

RAG Status

Green

Report by Chris Orrell for January 2016

Achievements in Last Period

• Project Brief prepared, approved by Key Stakeholders and WIS on 27 January
• The supplier, Resolver, has agreed to perform the upgrade remotely on behalf of the University at no extra cost as part of the current maintenance contract. This should significantly reduce project risk.
• High level plan prepared and initial resource requests have been agreed to initiate this plan.

Issues

• An initial review of the documentation suggests our reporting maybe on SQL server 2008, though this version is supported by Resolver. This situation to be confirmed which is likely to mean that for any future upgrades this server also has to be upgraded. The risk being that this may have to be done sooner as part of this project.

Next Steps

• Schedule first milestone review meeting for approval of TAD.
• Prepare detailed project plan, schedule meetings and testing / training of Estates personnel.

EST097 (AP67-033)

Estates Financial Management Purchase to Payment

Core Funded (initially)

Milestones

RAG Status

Green

Report by Andrew Stewart for January 2017

Achievements in Last Period

• Project has now commenced and is now being planned
• Project website has been created
• Discussions are on-going with the project sponsor regards the project stakeholders with regards both the project board and project team
• Commenced the Business Analysis strategy document outlining the approach to be taken within the project

Issues

• None

Next Steps

• Project Sponsor to prepare project vision statement
• Continue the project planning phase with a view to
  • preparation of an outline project plan and estimate
  • confirmation of the members for both the project board and project team
• Commence the project risk register
• Commence Change and Communications strategies

• ESTP02
• IS Applications Consultancy
• Funded

Report by Andrew Stewart for January 2017

Achievements in Last Period

• Archibus Product Suite
  • No further progress regarding the continued investigations regarding entire Archibus product suite
• Asset Management
  • On-going discussions with the Building Services team regarding PPM requirements
  • Confirmed strategy regarding Asset management requirements with the Building Services Team 
• Building Information Management (BIM)
  • Awaiting decision from Estates on how to move this project forward
• Estates Planning
  • Continued planning overview with regards Estates personnel to resource planned projects
• IS Apps Consultancy
  • Systems overview with Estates MIS Programme manager

Issues

• None

Next Steps

• Archibus Product Suite
  • Complete investigations regarding entire Archibus product suite  
• Estates Planning
  • Complete planning overview with regards Estates personnel to resource planned projects
  • Prepare SLA for Estates with IS Applications  
• IS Apps Consultancy
  • Requirement to plan out 2016-17 requirements with Estates  
• Time Recording
  • Review progress regarding pilot project