November 2016

AP56-021

Archibus Oracle Database Migration to Oracle 12c

Core Funded

Planning: July 2017

Delivery: February 2018

Plan

- project to commence in July 2017

Dependencies

- should be run as a stand-alone project whilst no other Archibus related activity is being undertaken. Dependant on planning with regards the various Archibus related projects

- will require a large commitment from Estates departments throughout all stages of the project

- will require a significant input from IS Applications Development Technology team and the supplier Schneider throughout the project

AP67-033

Estates Financial Management Purchase to Payment

Planning: November 2016

Delivery: July 2018

Plan

- The project sponsor has directed that the project start should be delayed until the Estates Helpdesk has gone live.  As a result this is now rescheduled to commence in January.  In the interim, preparatory work is being undertaken to review roles and responsibilities for the project governance board and project team

- The project sponsor has confirmed that the project can now commence, but noting some potential resource conflicts due the final stages of the Estates Helpdesk project (EST080)

Dependencies

- will require a large commitment from multiple departments namely; Estates, Finance and Procurement representatives throughout all stages of the project

- will require a significant input from IS Applications Development teams

- may require additional external technical support for any Webcentral based developments

AP67-066

Archibus Upgrade

Sponsor Funded

Planning: January 2017

Delivery: July 2017

Plan

- Due to the delay in implementing the Estates helpdesk project, this project will be rescheduled to commence in February 2017

- requirement for the HelpDesk project to be operational

- confirmed that Archibus 23.0 will be available accrding to the scheduled project start date

Dependencies

- will require a large commitment from Estates departments throughout all stages of the project

- will require input from IS Applications Development Technology team and the supplier Mass throughout the project

AP67-048

Compliance Management Integration

Sponsor Funded

Planning: March 2017

Delivery: March 2018

Plan

- project to commence in March 2017

- a number of considerations will require to be made with regards this project, namely;

• the release date of the next version of Archibus 23.0 will be required to determine possible additional functionality to link the Compliance Module with the On-Demand application.
• the strategy undertaken by the Technical Services team with regards compliance maintenance

Dependencies

- will require a large commitment from Estates Techical Services department throughout all stages of the project

- will require input from IS Applications Development Technology team and the supplier Mass throughout the project

AP67-049

BIM Strategic Review

Sponsor Funded

Planning: October 2016

Delivery: February 2017

Plan

- Discussions with Estates Building Services and Estates Development are on-going to determine if this project should commence.  currently being rescheduled to commence in January 2017

- Further meeting held in relation to BIM with representatives from Estates Development, Estates Technical Services and IS Applications and the construction company Balfour Beatty to get an understanding on how they are implementing BIM

- Currently on-going discussions with Estates representatives on how best to take this forward

Dependencies

- will require a large commitment from Estates Building Services and Estates Development department throughout all stages of the project

- will require input from a business analyst

AP67-050

BIM Implementation

Sponsor Funded

Planning: February 2017

Delivery: October 2017

Plan

- Whilst the project is scheduled to commence in February 2017, it is unlikely due to the delay in commencing the initial BIM Strategic Review.  In the interim, preparatory work is being undertaken to review roles and responsibilities for the project team along with an overview of business analysis requirements

Dependencies

- will require the BIM Strategic Review project to have been completed

- will require a large commitment from Estates Development department throughout all stages of the project

- may require external consultancy to assist in implementing

- will require input from IS Applications Development Technology team and the supplier Mass throughout the project

AP67-051

Asset Management

Sponsor Funded

Planning: March 2017

Delivery: August 2017

Plan

- project to commence in March 2017

- confirmed that Archibus 23.0 will be available accrding to the scheduled project start date

- discussions are on-going to determine if the timeline of this project can be advanced without compromising the Estates Helpdesk project

Dependencies

- will require a large commitment from Estates Technical Services department throughout all stages of the project

- will require input from IS Applications Development Technology team and the supplier Mass throughout the project

AP67-052

Capital Budgeting

Sponsor Funded

Planning: January 2017

Delivery: August 2017

Plan

- project to commence in January 2017

Dependencies

- project requirements and schedule will be dictated by the defined requirements regarding the work being undertaken by Faithful and Gould

- will require a large commitment from Estates departments throughout all stages of the project

- will require input from IS Applications Development teams and the supplier Mass throughout the project

AP67-069

Perspective Upgrade

Sponsor Funded

Planning November 2016

Delivery: April 2017

Plan

- project will commence in December 2016 after the appointment of a project manager

- project sponsor has confirmed the project can now commence in November, planning will be scheduled to be completed with December, with the actual upgrade then commencing in January 2017

-   Initial project review meeting on 28/10/16 - 20161028_meeting_minutes.pdf

Dependencies

- will require a large commitment from Estate Security department throughout all stages of the project

- will require input from IS Applications Development Technology and the supplier throughout the project

EST080 (AP45-016)

Estates Department Help Desk

Funded

Milestones

22-Dec-2016           Full Acceptance & User Acceptance Testing

02-Dec-2016           User Training Completed

25-Jan-2017           Deploy to Live

23-Feb-2016           Deployment Signoff Review and Closure 

 RAG Status

Amber

Report by Chris Lawford for November 2016

Achievements in Last Period

• Helpdesk operations UAT completed successfully.
• Integration Testing completed.
• Load Testing completed.
• Training conducted for all ATLs, Trade people, Supervisors.
• Additional Tomcat instance installed in LIVE.
• GO LIVE date delayed to 25^th Jan 2017. Re-plan is in progress.

Issues

• Response time issues experienced during Load Testing. Under investigation.
• Discovery of additional changes required to legacy/ data migrations.
• Delays in getting background UAT executed & signed-off.
• Delays in delivery of EST092 Reports.

Next Steps

• Complete Background UAT
• Complete RT Performance investigations
• Complete Legacy / Regression testing.
• Complete Acceptance Sign-off.
• Complete execution of Training.
• Complete go-live migration planning.

The project is reporting AMBER, subject to new timescale / budget / scope PICCL 40 approval being submitted and approved by WIS.

EST092 (secured) (AP56-061)

Estates Operational Reports

Funded

Milestones

Rag Status

Green

Report by Nikki Hackett Reed for November 2016

Achievements this period

OP02: Search Work Requests

Build continues internally

• form validates
• API requires refining
• look and feel almost there
• set up and configuration of Python in oAuth oustanding

Infrastructure

• Development completed
• API being forced off
• Test not configured

Showcase undertaken to the Business for initial feedback

OP03/OP33

The development of these reports have been commissioned to Mass to develop and have been delivered

OP03 - Reactive and Planned Maintenance Response Times

OP33 - eIT Costs by Team

Issues

During the month there has been the requirement to;

•  Increase the budget by 20 days to cover the additional effort associated with the new technology build for OP02
• Extend the project duration to enable additional time to deliver the reports for the Estates Helpdesk go-live

Next Steps

OP02 Integration and UAT

OP03/OP33 Integration and UAT

Acceptance sign off

EST093 (AP56-060)

Estates Strategic Reporting

Funded

Rag Status

Suspended

Report by Chris Lawford for October 2016

Achievements in Last Period

• Maureen Masson appointed as Project Sponsor.

Issues

• Project is dependent upon the output of COM029 (EDW build).
• The scope of COM029 doesn’t deliver a working set of DEV, TEST, LIVE EDW environments; therefore there will be a follow-on project (as yet undefined) which will deliver further EST093 pre-requisites.
• The technical and development skills required for the project have been identified as a critical success factor.
• As COM029 is not scheduled to deliver the DEV environment until early March 2017, the project sponsor has approved that the project be suspended until March when there will be a clearer understanding of the Enterprise Data Warehouse (EDW) development strategy
• Delay in a submitting a project Scope / Milestones / budget adjustment due to unavailability of key stakeholders.
• PM Resource constraint with EST080, leading to additional delays.

Next Steps

• Suspend project and re-align project milestones and budgets
• maintain contact with CPM029 project team
• Plan design, development phases.
• Commence design.

The project will now be suspended

EST094 (secured) (AP45-015)

Struxureware

Funded

Milestones to be approved

Rag Status

Green

Report by Anne Mathison for November 2016

Achievements:

• The Test environment has been successfully build and subsequently configured with the assistance of the supplier
• The Technical Architecture Design Document (TAD) has been completed
• The System Design phase has been completed approved by the project team
• User Acceptance Testing has commenced prior to initial Disaster Recovery tests being initiated

Issues

• During the first Disaster Recovery test, an issue has been encountered whereby it is currently not possible to establish a connection to the server at the secondary site.  Arrangements have been made to investigate the issue with the supplier on Friday 9th December

Next Steps

• Investigate connectivity issue at secondary site
• Continue User Acceptance testing including system roll-back to primary site
• review current project milestones once issues resolved

The project is reporting Green as it is anticipated that the current delivery date can still be achieved

EST095 (AP56-062)

Energy Systems Update

Funded

Milestones

Rag Status

Green

Report by Andrew Stewart for November 2016

Achievements:

• Project initiation has commenced
• The project website has been created and is now accessible to the project team
• Project planning phase has commenced

Issues

• The project manager, due to other commitments, has not been able to complete the project brief as originally intended

Next Steps

• Complete project planning phase

• ESTP02
• IS Applications Consultancy
• Funded

Report by Andrew Stewart for October 2016

Achievements in Last Period

• Archibus Product Suite
  • Continued investigations regarding entire Archibus product suite

• Asset Management
  • On-going discussions with the Building Services team regarding PPM requirements
  • Commenced investigations regarding utilisation of the Archibus Asset Management including the potential of access to the latest version in advance of the planned upgrade

• Building Information Management (BIM)
  • Two meetings have been held with Balfour Beatty and representatives from Estates Development and the Building Services Team to get a building constructors overview of how BIM is being utilised within the industry 
• Time Recording
  • ASTA upgrade rolled our to the Small Projects and minor Works team representatives
• Estates Planning
  • Commenced planning overview with regards Estates personnel to resource planned projects
• IS Apps Consultancy
  • Systems overview with Estates MIS Programme manager

Issues

• Unable to access ASTA as a result of the upgrade

Next Steps

• Archibus Product Suite
  • Complete investigations regarding entire Archibus product suite  
• Estates Planning
  • Complete planning overview with regards Estates personnel to resource planned projects
  • Prepare SLA for Estates with IS Applications  
  • Commence mid-year review
• IS Apps Consultancy
  • Requirement to plan out 2016-17 requirements with Estates  
  • Continue planning with Estates MIS Programme Manager

• Asset Management
  • Develop strategy with the Building Services team regarding implementation of Asset management project

• Time Recording
  • Review progress regarding pilot project