June 2016

AP67-xxx

Archibus Oracle Database Migration to Oracle 12c

Core Funded

Planning: February 2017

Delivery tbc

Plan

- project to commence in February 2017

- initial planning phase scheduled to be completed in February 2017

- delivery date to be confirmed

Dependencies

- should be run as a stand-alone project whilst no other Archibus related activity is being undertaken. Dependant on planning with regards the Archibus Upgrade

- will require a large commitment from Estates departments throughout all stages of the project

- will require a significant input from IS Applications Development Technology team and the supplier Schneider throughout the project

AP45-015

Struxureware BEMS Server Migration

Sponsor Funded

Planning: August  2016

Delivery: tbc

Plan

- project to commence in August 2016

- initial planning phase scheduled to be completed in August 2016

- delivery date to be confirmed

Dependencies

- will require a large commitment from Estates and Buildings Energy department throughout all stages of the project

- will require a significant input from IS Applications Development Technology team and the supplier Schneider throughout the project

AP56-063

Archibus Upgrade

Sponsor Funded

Planning: October 2016

Delivery: tbc

Plan

- project to commence in October 2016

- requirement for the HelpDesk project to be operational

- consideration of the release date of the next version of Archibus 23.0 will be required

Dependencies

- will require a large commitment from Estates departments throughout all stages of the project

- will require input from IS Applications Development Technology team and the supplier Mass throughout the project

AP67-048

Compliance Management Integration

Sponsor Funded

Planning: tbc

Delivery: tbc

Plan

- project to commence in

- a number of considerations will require to be made with regards this project, namely;

• the release date of the next version of Archibus 23.0 will be required to determine possible additional functionality to link the Compliance Module with the On-Demand application.
• the strategy undertaken by the Technical Services team with regards compliance maintenance

Dependencies

- will require a large commitment from Estates Techical Services department throughout all stages of the project

- will require input from IS Applications Development Technology team and the supplier Mass throughout the project

AP67-049

BIM Strategic Review

Sponsor Funded

Planning: September 2016

Delivery: tbc

Plan

- project to commence in September 2016

Dependencies

- will require a large commitment from Estates Development department throughout all stages of the project

- may require input from a business analyst

AP67-050

BIM Implementation

Sponsor Funded

Planning: February 2017

Delivery: tbc

Plan

- project to commence in February 2017

Dependencies

- will require the BIM Strategic Review project to have been completed

- will require a large commitment from Estates Development department throughout all stages of the project

- may require external consultancy to assist in implementing

- will require input from IS Applications Development Technology team and the supplier Mass throughout the project

AP67-051

Asset Management

Sponsor Funded

Planning: tbc

Delivery tbc

Plan

- project to commence in

- the release date of the next version of Achibus 23.0 will be required to detremine possible additional functionality

Dependencies

- will require a large commitment from Estates Technical Services department throughout all stages of the project

- will require input from IS Applications Development Technology team and the supplier Mass throughout the project

AP67-052

Capital Budgeting

Sponsor Funded

Planning: tbc

Delivery tbc

Plan

- project to commence in September 2016

Dependencies

- will require a large commitment from Estates departments throughout all stages of the project

- will require input from IS Applications Development teams and the supplier Mass throughout the project

AP67-xxx

Perspective Upgrade

Sponsor Funded

Planning tbc

Delivery tbc

Plan

- project to commence in September 2016

Dependencies

- will require a large commitment from Estate Security department throughout all stages of the project

- will require input from IS Applications Development Technology and the supplier throughout the project

EST080 (AP45-016)

Estates Department Help Desk

Funded

Milestones

 RAG Status

Green

Report by Andrew Stewart for June 2016

• Achievements

  • The certificates issue impacting on the mobile client was resolved after escalation within IS
  • Monthly billing and archiving
    • Additional requirements regarding PAT tests and archiving have been specified, reviewed and estimated, with development has been scheduled to commence w/c 11th July
    • Additional reports to be changed have been specified and reviewed and are currently being estimated, with development scheduled to commence w/c 1st August after the developer returns from holiday
  • Supplier Support
    • The revised project plan has been reviewed with two representatives from our supplier
    • Arrangements are being put in place to ensure weekly supplier presence from w/c 8th August to the go-live in September - purchase order still to be forwarded
  • System Performance Testing
    • Monitoring software has been attached to both the application server and the database server
    • initial single user tests have not highlighted any issues
    • Confirmed with supplier there is no systematic method to mirror load to mobile devices
    • planned to have system monitored during initial scenario testing exercise scheduled for w/c 11th July
  • Preparation for go-live
    • the first user guide relating to the fault reporter has been completed and circulated for review
    • progress continues with regards clarifying business fault reporters
    • meeting with business lead to formulate schedule and content for all scheduled user training
  • System Issues
    • The changes impacted by the recent EBIS On-Line ColdFusion project have been re-implemented
    • The issue with the stock card on EBIS OnLine has been resolved
  • SmartClient
    • The workshop to review the functionality of the SmartClient was held and favourably received by the Space Planners
    • Have clarified that it is now possible to publish .svg drawings for the mobile client - although this has still to be fully tested to ensure drawings are being saved to the correct location on the live environment

Issues

• Due to the elongated time of the project, there will be the requirement to increase the overall project budget and will be discussed with the project sponsor on return from holiday
• SmartClient
  • During the workshop it was determined that certain data views were failing due to historic configuration changes implemented for the Space Planners.  This is currently being reviewed to determine if the configuration changes are still required to determine whether the SmartClient views have to be adjusted to accommodate these changes or if they can be removed if no longer required

Next Steps

• Complete monthly billing and archiving requirements
• Continue System Performance Testing incorporating
  • review of system whilst scenario testing is being undertaken during w/c 11th July
  • commence load testing of fault reports, planned over the w/c 11th and 18th July
  • Complete final single sign-on testing via EASE
• Document user training content

• Continue the work associated with
  • clarification of business fault reporters
  • user guides
  • mobile application roll-out to the trades staff mobile phones
  • basic system set-up data

Due to the requirement to re-adjust the current project budget, the project has been assigned an Amber status.

EST083 (AP45-013)

Estates and Buildings Financial Management Process Review - Phase 2

Compliance

Milestones

Project to be suspended/put on hold

RAG Status

Green

Report by Ben Armstrong for June 2016

• Discussed communication plan with Project Sponsor

  Issues

• Peer testing not yet complete - resources to be booked in Development Services

   Next Steps

• Demo of prototype to key project stakeholders
• Meet with nominated Estates colleagues to discuss planning for follow-up project

EST087 (AP56-062)

Energy Systems Consolidation

Funded

Milestones

RAG status

Amber

Report by Andrew Stewart for June 2016

Achievement in Last Period

• Investigations into existing and potential solutions have been concluded by the external consultant
• The first draft version of the strategic report has been produced and circulated to the Energy department
• Meeting held to review the report was held with the project team and the external consultant
• Further meeting with the Energy team scheduled for 21/07/16 to compile feedback
• Meeting with project team and external consultant arranged for 08/08/16

 Issues

• Due to a combination of holidays and additional time to review the Strategic Report the project closure has been re-scheduled to August.

Next Steps

• The Energy team will meet to provide feedback with regards to the first draft of the strategic report
• The project sponsor shall also seek feedback from Head of Estates Operations
• Provide feedback to external consultant to enable final version of the Strategic Report to be completed and circulated
• Approve Strategic Report
• Close project by middle of August

Due to the project closure being delayed to August, the project has been assigned a RAG status of Amber.

EST088

Capital Budgeting

Funded

Milestones

RAG status

Green

Report by Andrew Stewart for June 2016

Achievements in Last Period

• Attended further presentation of Primavera
• Decision made to implement ASTA to enable time recording for the Small Projects and Minor Works team
• Collated project task definitions
• As the project direction has now changed to follow the recommendations outlined by PWC,, the project completion report completed and circulated for approval

Issues

• None

Next Steps

• Confirm project completion report
• Close project
• The time recording activity for the Small Projects and Minor Works team will be managed outside of this project

EST091 (AP56-014)

EBIS OnLine ColdFusion Upgrade

Compliance

Milestones

12-Jul-16                 Project Close

Rag Status

Amber  

Report by Chris Lawford for June 2016  

Achievements in Last Period

• Environment build completed, UAT Completed, Acceptance sign-off completed.
• The project priority was increased to level 1 to help get it over the line.  
• EBIS On-line successfully deployed to live 28/06.

Issues

• Prior to go live, there were some last minute issues with Samba shares for Autocad and Archibus client users. As a result, the documentation around this area has been improved. 
• Since go-live a couple of issues have occurred:- - Issues with Serengeti integration, relating to scanned invoices. This has been fixed. - Production Mgmt are picking up some intermittent response issues when polling the application. Under investigation.
• With the last minute push to get over the line, the project has moved outside the 10% budget allowance. Estimate is to come in at 58 days (budget 49 days).  A PICCL will be raised to cover this off. The project is reporting amber because of this.

Next Steps

• Complete the retro-fit of EST080 changes back into TEST.
• Deployment Sign-off.
• Close project.

EST092 (secured) (AP56-061)

Estates Operational Reports

Funded

Milestones

22-Aug-16               Reporting Platform Available 23-Sep-16               Proof-of-concept Sign-off 04-Nov-16               Tranche 1 Sign-off 09-Dec-16               Tranche 2 Sign-off 23-Dec-16               Project Closed

Rag Status

Amber

Report by Chris Lawford for June 2016

Achievements in Last Period

• Detailed business analysis in progress.
• Draft scope document in progress.

Issues

• Change of sponsor. Sponsor has stepped down from current post, and a replacement has not yet been named. The project scope should be agreed at sponsor level. The project is reporting amber because of this.
• Slippage in milestones and an additional 5 days of analysis required, due to business resource constraints and complexity of analysis.

Next Steps

• Meeting scheduled for 13/07/16 to clarify Project Sponsor role
• Complete Analysis & design phase.
• Complete Scoping exercise.

The project has been assigned an Amber status as the new Project Sponsor has still to be confirmed.

EST093 (AP56-060)

Estates Strategic Reporting

Funded

Milestones

15-Jul-16                 Business Analysis & Design Complete 31-Jul-16                 Business Gate Review 03-Mar-17               Delivery Complete 17-Mar-17               Project Close

Rag Status

Amber

Report by Chris Lawford for June 2016

Achievements in Last Period

• Project business scoping in progress.
• Detail business analysis in progress.

Issues

• Change of Sponsor. Current sponsor has stepped down from current post, and a replacement is being sought. NB. We require a sponsor to approve the business scope of the project. This is the reason the scope is being flagged as amber.
• Project is dependent upon the outputs of-outcomes from project COM025 (BI/MI architecture), and the emerging project COM028 (EDW build).
• The technical and development skills required for the project have been identified as a critical success factor. Discussions are on-going with the head of development services.

Next Steps

• Meeting scheduled for 13/07/16 to clarify Project Sponsor role
• Complete business scoping.
• Complete detailed business analysis.
• Conduct business review.

The project has been assigned an Amber status as the new Project Sponsor has still to be confirmed.

• ESTP02
• IS Applications Consultancy
• Funded

Report by Andrew Stewart for June 2016

Achievements in Last Period

• Asset Management
  • Review of high-level functional requirements prepared by the Technical Services team
  • Teleconference call with Mitie representative who manage Sellafield regarding Asset Management strategy
• Optima
  • Upgrade re-applied and current being monitored

Issues

• None

Next Steps

• Estates Strategy
  • Continue to work with Estates department to enhance top down Estates strategy by incorporating vision statements and RAG status
  • Prepare SLA for Estates with iS Applications
• IS Apps Consultancy
  • Requirement to plan out 2016-17 requirements with Estates
• Asset Register
  • Workshop to be set up with Mass to enable a full understanding of the functionality available with regards the current version, version 22 which has been released amd version 23 which is scheduled to be released around November 2016
• ElComponets Upgrade
  • Complete upgrade to both Test and Live environments

AP45-017: Building Information Modelling Strategic Review

EST089 (AP56-065) Perspective Upgrade

Withdrawn on 22nd April 2016

Withdrawal Report

AP56-063 Archibus Upgrade