Report for October 2018

NONE

N/A

DTI020 - Notifications Service - Rollout, Integrations and Subscribers

Discretionary

Milestones

RAG Status :

AMBER

Report by Karen Stirling for October 2018

Achievements in last period

• WP1 - CMVM Manual notifications preloaded in Service and in 2 cases already delivered and closed, sent to Y1 & Y2 undergraduate students commencing 01/11 and closing 12/11. issued out to 500 students approx. with them receiving 2 x notification per student e.g. 1,000 notifications generated, visible in MyEd, upon login. This is an on boarding exercise.

• WP3 Exam Scheduler -

  • Cut of LIVE data taken into TEST environment, after Dec diet published to provide bulk data for testing

  • UAT scheduled

  • Divinity agreed to be pilot group based on exam codes

• WP0 Apereo Open Source – Unicon engaged with reviewing code.  

Issues

• WP0 : confirm dates when code handed over and discuss how engagement and budget going forward
• A new risk to be added : Roll-out of any exam scheduler or library pilot to all users depends on MyEd upgrade to get new Notifications portlet in use
• Project funding increased funding by £23K to now stand at £120K following DT Portfolio review - this is to reflect budget to allow Service Manager role to remain at 1FTE
• Interim Service Manager role has still to be fulfilled, Contractor Service Manager closes 2/11/18. Enough responses received for sift and interview to commence 8th Nov.
• WP2 Library and Cards - Service team still to provide process maps to allow review and agreement of triggers points
• WP3 Exam Scheduler - Availability of exam scheduler team until w/b 5/11 for testing, also concerns that testing will not be completed in time for deployment currently planned for 15/11. A review of all outstanding activity underway to set expectations of an achievable milestone.

Next steps

• WP0:
  • Working with Unicon to be in a position to share code.
  • Complete final development activity
  • Close work package
• WP1 : 
  • Review CMVM pilot and assess if other can be set up
• WP3 :
  • Review activity in readiness for deployment
  • UAT commences/completes
  • Load testing (of query on exam scheduler view) commences
  • TAD and deployment plan and checklist to be updated
  • Go-Cab submission (for go-cab 13/11 review)
• WP2 : Review workflows and agree final requirements
• Service Manager contract short-listing and interviews
• Notifications Communication Plan to be updated

The project status is currently AMBER : this is due to potential delays in UAT and readiness to deploy WP3 Exam Scheduler to planned milestone. On-going activity to resource Service Manager to support project activity.

DTI044 - UCP uPortal5, Content Migration and UI Redesign

Discretionary

Milestones

RAG Status: AMBER

Report by Ranald Swanson for October 2018

Achievements in Last Period

• Infrastructure and Framework

• UI/UX

  • Prototype front-end developed and validated with student users in DEV

  • Card sort for functionality group completed with >500 responses (analysis ongoing)

• Content Migration – Channel Owner Engagement

• Risk/PICCL and Milestone Logs up-to-date

Next Steps (to mid October) 

• JIRA stories estimation for Sprints
• Create UI front-end in DEV for project team review, and student UX validation
• Test DEV migration of content types (web proxy, CMS, etc)
• Engagement with channel owners for testing and migration timescales
• Configure TEST infrastructure and DB
• Request LIVE infrastructure

Risks and Issues

• https://secure.projects.ed.ac.uk/unpublished/project/dti044/risks/6 - At RED. Timescale for migration very tight and testing of portlet types may disclose technical issues