Digital Transformation - User Centred Portal and Notifications
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Report for June 2018

Report Date
June 2018

Report compiled by Karen Stirling, IS Apps Programme Manager for Lisa Dawson (Programme Owner)

 

Section One: Programme Commentary, RAG and Resources Update

Section Two: Projects Not Started

Section Three: Projects In Progress

Section Four: Closed or Withdrawn Projects 

Section One: Programme Commentary, RAG and Resources Update

Commentary

Both key projects are progressing well however resource constraints within Notifications Service are being felt due to changes in roles

  • Service Manager has transferred over to new interim role as Service Operations Manager for MyEd and Notifications Service and a backfill resource has still to be advertised
  • Project Manager has been assigned to a Priority 1 ITI Project Windows 10 Rollout and has limited availability to progress activities as they would like, exploring options to support project are being reviewed
  • Resource budget unlikely to be spent before end of financial year and will be required into 18/19

The programme remains at AMBER to highlight these constraints.

Overall Programme RAG: AMBER

 

Forward Look and RAG

 

 

Resource Position

 

 

 

Section Two: Projects Not Started

Project Info Project Manager's Commentary

 

NONE

 

N/A

 

Section Three: Projects in Progress

Project Info Project Manager's Commentary

DTI011

User Centred Portal Pilot

Discretionary

Milestones

27/07/2018 Closure

 

RAG Status :

BLUE

 
Report by Ranald Swanson for June 2018

Achievements in Last Period

N/A

Issues

  • Project is suspended awaiting formal closure

Next Steps

  • Project closure to be approved

This project status is BLUE

DTI020

Notifications Service - Rollout, Integrations and Subscribers

Discretionary

Milestones (Under review)

13-Jul-2018

     Work Package 1 - Pilot Rollout Evaluation complete

20-Jul-2018

     Work Package 1 – Pilot Deployment Review Sign Off

Under review

     Work Package 0 - Apereo Source Code Complete

Under review

     Work Package 4 - New Subscriber Notifications commence

Under review

     Work Package 2 - Notifications for Alma and Card Services complete

Under review

     Work Package 3 - Notifications for Timetable Changes

Under review

     WP1 Full Rollout of Service completed

Under review

     Closure

 

RAG Status :

AMBER

 

 
Report by Karen Stirling for June 2018

Achievements in last period

  • WP1 :
    • Service Governance documentation updated
    • Successful deployment of Notification UI / API and Notification and Emergency portlets at the end May, no impact on MyEd
    • Pilot commenced for LTW WGI and project team together with employe@ed group for student interns
    • Pilot for LTW WGI and project team completed at end of June
    • Pilot for employ@ed continues until end of July
    • Pilot evaluation will commence to gather feedback
  • WP0 : Meetings to explore keys areas to develop in advance of any further integrations in readiness to open source
  • WP3 : Meeting held with Exam Scheduling team to demo service and establish if there are options to integrate, positive outcome they are keen to integrate and have notifications on exam diet information, not changes to locations etc
  • WP4: Review completed of workflow changes to be documented and estimation / resource development
  • Engagement with IAD to demo and discuss Notifications Service
  • Service sustainability work underway to build user numbers and possible integration to move from Alpha / Beta to Full Service transition
  • Preparation for demo to DT Governance Board, however this is now being rescheduled

Issues

  • Project team are re-planning work packages for further integration to aid live rollout of the service looking towards January 2018 launch of service
  • WP0 - Issue slide pack for Steering Group to discuss LTW and IS Apps collaboration and appetite for open source within ISG
  • WP1 : Due to limited SSP resource and EUCLID trigger lower priority work to complete post graduate award this will no longer be taken forward within the project scope 
  • Due to Project Manager now allocated to priority Windows 10 project they have limited time available to complete estimate effort for WP3 and WP4, looking at options where additional support can be provided to progress tasks for project
  • Interim Service Manager role has still to be fulfilled, currently job being advertised - this needs to be in place as soon as possible, preference end of July

Next steps

  • WP0:
    • Resource to review refactoring activity and technical design to update code in preparation to open source
    • Estimate effort
  • WP1 : 
    • Pilot for employ.ed cohort to continue to end of July
    • Pilot evaluation activity
  • WP3 :
    • Update workflows
    • Estimate effort and resource allocation for development work
  • WP3 :
    • Update workflows
    • Estimate effort and resource allocation for development work

The project status is currently AMBER :

Project manager reallocated to priority project therefore resource impact to replan and estimate  work packages to take the service forward. Revised milestones to be agreed.

 

DTI044 - UCP uPortal5, Content Migration and UI Redesign

Discretionary

Milestones

27-Jul-2018 Production uPortal5 Installed (D5.03)
03-Aug-2018 MyEd Progressive Framework Design (MyEd Deployed to Dev) Created (D3.01) (Review Date)
03-Aug-2018 Content Migration Strategy (Process and Technical) Documented (D6.05)
03-Aug-2018 Initial User Access UI Agreed (D7.05)
03-Aug-2018 Iteration 1 August 2018 Checkpoint (D9.01)
07-Sep-2018 MyEd v4.3 New Content Freeze (D8.04) (Review Date)
07-Sep-2018 Iteration 2 September 2018 Checkpoint (D9.02)
05-Oct-2018 Iteration 3 October 2018 Checkpoint (D9.03)
02-Nov-2018 Iteration 4 November 2018 Checkpoint (D9.04)
09-Nov-2018 MyEd Progressive Framework Design (Final) Created (D3.04) (Review Date)
09-Nov-2018 All MyEd 4.3 Content Actioned (D8.7) (Review Date)
07-Dec-2018 All UoE Users Transferred to MyEd Progressive (D10.04) (Release to Live)
07-Dec-2018 MyEd v4.3 Decommission (D10.05) (Review Date)
07-Dec-2018 Iteration 5 December 2018 Checkpoint (D9.05)
18-Jan-2019 Iteration 6 January 2019 Checkpoint (Deployment Review)
22-Feb-2019 Project Closure (D11.01)

RAG Status: AMBER

 

 
 
Report by Ranald Swanson for June 2018

Achievements in Last Period

  • Dev server built - further configuration required

  • Technical Architecture design improved

  • UX review completed and UX July workshops planned

  • UX/UI designs progressed with Graphic designer, UI lead and MyEd interns .
  • Risk/PICCL and Milestone Logs up-to-date

Issues

Next Steps

  • Progress UX and UI design

  • Dev deployment of uPortal5, front-end and db

  • uPortal5 instance build/deployment plan to be documented

  • Initial deployment to Dev for project team review

The project status is AMBER as reviews of channels ongoing, and may identify greater workload. Until August checkpoint milestone, Time likely to remain at AMBER.

 

 

 

 

 

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary
WEB009 MyEd Upgrade

Report by Karen Stirling

This project was closed 24th October 2017

Completion report
DTI012

 Raised by Karen Stirling

This project was withdrawn 13th October 2017

PICCL 1

AP78-104 MyEd Small Improvements  

Raised by Karen Stirling

This proposal was withdrawn 20th April 2018

PRICCL

 

Notes from Programme Meeting

Note Action Status
     
AttachmentSize
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Image icon dt_ucp_forward_look_june_2018.jpg81.66 KB
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Programme Info

Programme
Digital Transformation - User Centred Portal and Notifications
Programme Manager
Tim Gray
Programme Owner
Lisa Dawson
Status
Closed
Management Office
ISG PMO

Session 25/26

Documentation

Not available.