Report for February 2018

AP78-104

MyEd Small Improvements

DTI011

User Centred Portal Pilot

Discretionary

Milestones (Current to be reviewed on replan)

Target Date	Previous Date	Title	Stage	Complete
19-Dec-2017	No date available	Proof-of-Concept Demonstrator 1	Build	No
TBC	29-Sep-2017	External DTI020: Notifications Backbone Delivered	Build	No
09-Feb-2018	No date available	Functional Requirements with Service Excellence and User Experience	Analyse	No
28-Feb-2018	No date available	Deployment sign-off of Proof-of-Concept Demonstrator 2	Accept	No
30-Mar-2018	No date available	Deliver MyEd Pilot with Service Excellence (Live, selected users)	Deliver	No
30-Apr-2018	No date available	Deployment Sign-off of MyEd Pilot with Service Excellence	Accept	No
31-Jul-2018	No date available	Deliver UCP Front-End Framework Pilot 1 (Live, selected users)	Deliver	No
31-Aug-2018	No date available	Deployment Sign-off of UCP Front-End Framework Pilot 1	Accept	No
31-Oct-2018	No date available	Deliver UCP Front-End Framework Pilot 2 (Live, selected users)	Deliver	No
30-Nov-2018	No date available	Deployment sign-off of UCP Front-End Framework Pilot 2	Accept	No
14-Dec-2018	No date available	Closure	Close	No

RAG Status : AMBER

Report by Ranald Swanson for February 2018

Achievements in Last Period

• Technical Architecture design improved

• UCP Re-scope paper drafted and  reviewed by Project Sponsor. Agreed, revised version to form basis of a Project Brief document to replace DTI011 as milestonesand budget changed so substantially. Specifically, new content removed from scope of project

• Unicon gap analysis/technical feedback document provided and reviewed by project team

• Risk/PICCL Logs up-to-date, as per project health-check recommendations

Issues

1. PICCL24 (https://www.projects.ed.ac.uk/unpublished/project/dti011/issues/24) for Milestones updated with rescoped plan.

2. PICLL25 (https://www.projects.ed.ac.uk/unpublished/project/dti011/issues/25) for database upgrad. Managed within project.

Next Steps

• Continue to develop the Service architecture document.

• UCP Plan as agreed with Sponsor to be submitted to Steering Group. On assumption, it will be approved,
• Initial content audit to be drafted
• Infrastructure planning to commence
• DTI011 to be suspended/closed, but with new project fitted to agreed scope to start consecutively

The project status is AMBER - At Amber as rescope plan to be approved by Steering Group. Scope reduced by Sponsor to remove new content, but infrastructure, content audit, UI redesign, content migration (refactor and rebuild) all still in scope..

DTI020

Notifications Service - Rollout, Integrations and Subscribers

Discretionary

Milestones (Under review)

RAG Status :

RED

Report by Karen Stirling for February 2018

Achievements in last period

• WP0:
  • Working Group meeting
  • Review of licence options and recommendation paper produced
  • Contribution agreements to be investigated
• WP1 :
  • UAT being completed by Service team - review any outstanding JIRAs that would impact rollout
• WP4 :
  • Code review of connecttext, developer advised is a relatively small amount of development 
  • Review of possible suppliers concluded they are similar in structure with the key differentiator being cost
  • Workshop held to walk through requirements for proof of concept
  • Workflow diagrams to be reviewed and then distributed for comments by project team
• Project update and options paper produced for Steering Group on 21/02/18 advising current position of each work package and approach going forward
• Meeting held with Head of USD to provide overview of Notifications Service and project

Issues

• Key roles of Service Owner / Business Owner remains to be confirmed, action assigned to LTW to advise if this can be supported with LTW or if this should be passed to IS Apps to support. Also consideration for this to be  owned by USD
• Impact of no notifications available from EUCLID and LEARN, the project team have produced an option paper issued UCP Steering Group to recommend basic deployment of the Backbone which will provide Group and Emergency notifications to allow the Service to commence to a smaller pilot group, other recommendations to investigate SMS in WP4, establishing requirements for WP2 / WP3 and agreement to place WP5 on hold
• Resource days aligned to WP5 - 26 days have been redistributed to other work packages within the project.
• Delay in confirmation of Service Ownership has impacted milestones, Project Sponsor and Project Manager have submitted an update paper to Steering group meeting to discuss ways forward
• Key project resource, Service Manager and Developer, are due to take leave during March therefore limited resource to progress project activity over the next 4 weeks.

Next steps

• WP0:
  • Investigate Contributor agreement
  • Assess progress
• WP1 :
  • Complete UAT
  • Preparation to rollout basic Backbone to small pilot group
  • Deployment Checklist, Implementation plan, PAGS group
  • Acceptance sign off
• WP3 Arrange walkthrough of Timetabling workflow and establish where notifications could potentially fit into the process

The project status is currently RED :

Project remains impacted by no resolution to agreement of role of Service and Business Service Owner and has been escalated within IS Apps. Until this is resolved the project team are unable to produce a revised plan in alignment with the options paper submitted to UCP Steering Group in February.

Report by Karen Stirling

This project was closed 24th October 2017

Completion report

 Raised by Karen Stirling

This project was withdrawn 13th October 2017

PICCL 1