IID Programme Report for January 2018

Projects

Deliverables (Main Components)

COM033 – Personalised Email for Students (Options and Implementation)

Discretionary

Milestones

Target Date	Title
22-Dec-2017	Closure

RAG

GREEN

Report by Don MacIver for January 2018

Achievements in Last Period

• Solution successfully deployed on 14th December 2017 
• Issues
  • None
• Resolved remaining JIRAs 
• Completed closure report and circulated to project team key stakeholders for review.
• Closure signed-off
• Meeting to review new follow-on project on 22nd January 2018

Next Steps 

• Submit closure report to WIS 

DTI038–Amend Personalised Email for Existing Students

Discretionary

Milestones

Target Date	Title
01-Feb-2018	Start-up

RAG

GREEN

Report by Don MacIver for January 2018

• Analyse an identify potential solutions for communicating and allowing the student to nominate the personalised student email address as their primary one
• identify the benefits and risks, costs and timeline, consequences,  impacts and communication plan for doing this
• Obtain approval from EUSA for the preferred option
• Communicate and implement the agreed option/solution using the technology and API developed in COM033

Achievements in Last Period

• Project Brief out for review.
• Issues
  • None
• Meeting to review project on 22nd January 2018

Next Steps 

• Agree Brief
• Submit initiation report to WIS 

DTI039– Define Integrated Identities Requirements

Discretionary

Milestones

Target Date	Title
15-Feb-2018	Start-up

RAG

GREEN

Report by Don MacIver for January 2018

This analysis project would have two deliverables:

1. An options appraisal
2. A decision on how to take Integrated Identities forward.

Achievements in Last Period

• Project Brief out for review.
• Issues
  • None

Next Steps 

• Agree Brief
• Submit initiation report to WIS 

DTI040– Implement Integrated Identities

Report by Don MacIver for January 2018

• Realignment of gold copy identity systems HR, Student , Visitor – previously they provide identifies to IDM now we need to think the other way round
• Impact on package systems HR, Student where we don’t have full control of how identities are generated
• Possible technical difficulties of implementation
• Impact of existing live records for staff with multiple identities
• Impact on legacy records for staff with multiple identities
• Imminent changes in HR thru Core Systems
• Scale of existing changes within Student Record

Key Role

Who

Programme Board

Key Responsibilities

Programme Owner

Dave Berry

Y

• Acts as senior responsible owner (SRO)
• Ultimately accountable for the success of the programme
• Shared ownership of the vision of the programme
• Responsible for leading and managing the programme
• Secures investment and jointly responsible for the programme budget
• Accountable for the programme governance arrangements
• Shared ownership of the business case
• Maintains alignment of the programme to the strategic direction of the University
• Jointly manages the interface with senior stakeholders

Project/ Programme Manager

Don MacIver

Y

• Day to day management of the programme
• Effective co-ordination of the projects and their interdependencies
• Maintaining overall integrity and coherence of the programme
• Responsible for defining the governance framework of the programme
• Manages the programme budget
• Chairs the programme board

Portfolio Owner

Alison Armstrong

Y

• Jointly manages the interface with key senior stakeholders
• Jointly responsible for the programme budget

Senior Supplier

Iain Fiddes (TBC)

Y

• Accountable for overall IS resource commitment to the programme by ensuring project plans, proposals and specifications are feasible and realistic
• Committing supplier resources and ensuring any divergence from budgeted supplier costs is appropriately managed
• Ensuring the quality of the project deliverables and the overall technical integrity of the project
• Ensuring that the project deliverables are reliable, appropriately integrated and can be maintained efficiently

Service Owner

Alex Carter

Y

• Ensuring solution is technically viable and consistent with policies associated with usage.
• Shared ownership of the vision of the programme

Senior User

Patrick Kilduff  (TBC)

Y

• Ensuring user needs are understood and accurately specified
• Committing user resources
• Communicating between the user community and the project team
• Ensuring that the solution meets user expectations, satisfies user needs and contributes towards realising the business benefits

Steering Group

TBC

N

• This will be convened at a later date if required however IDM-UG to cover requirement initially.