Report for June 2019

Project Info

Programme Managers Commentary

N/A

Project Info

Project Managers Commentary

FIN119 (AP67-024)

eInvoicing

Core Funded

Agreed at WIS - 26-Apr-2019, these will need reviewing again in light of continued bug fixes / acceptance testing:

RAG Status : RED

Report By Richard Bailey for June 2019

For reference:  SG = Scottish Government,  SGS = Scottish Government Solution

Achievements this Period

• The Project remains escalated to the Senior Supplier and Head of Development Services
• Acceptance testing has continued and at the point of writing this report the 'show stopping' bugs that had been identified at that time were addressed and were back with Finance for testing / sign off, however an issue has seen the application stop working again (see Issues below)
• A draft proposal to complete the project has been proposed which takes the Project into the 2019/20 financial year, which once agreed will see the Project milestones reset and its status should be able to reduce back to Amber
• FIN119 continues to work closely and successfully with MLE005 for Developer Resource

Issues

• Issue #15:  Unresolved bugs impacting ability to deliver the eInvoicing Application and complete acceptance testing

  • A number of bugs / questions (Jira) still are open against the application and are undergoing acceptance testing by Finance.  Most have been addressed and are being retested, however it has been discovered that the /etc/fstab file (which was modified by ITI 27-Jun-2019) is actually controlled by puppet.  So the modification that the Developer made that is believed fixed the original problem with invoices progressing through the aInvoicing application has been overwritten.  The Developer is on annual leave w/c 07-Jul-2019, this has been escalated to the Senior Supplier to secure assistance to resolve this issue.  If resolution is not timely then the proposal planned for live is at risk of slippage.  This sees the Project remain RED

• Issue #16:  Resource Conflict to Complete Must Have Works to Enable Completion of Acceptance Testing and Deployment

  • This Issue has been raised in order to track potential conflict / ongoing negotiation with MLE005.  The Project Managers for FIN119 and MLE005 continue to work closely together in order to resource / maintain both Projects.

• Risk #5:  Securing Software Development Resource - RED

  • Directly related to the Issues #15 and #16 above.

• Risk #12:  Application is not available for acceptance / testing  RED

  • Directly related to the Issues #15 above.

• Risk #14:  Additional Requirements / Issues After User Acceptance Testing, That If Not Put In Place Could Have Implications on Application Support - RED

  • Until acceptance testing is completed / signed off this risk remains RED

• Risk #15:  Accuracy of Making Estimates Against Unknowns RED

  • Risk raised due to ability to make development estimations for a number of reasons tracked within this risk.  Again this risk remains open until acceptance testing is completed / signed off.

• Risk #7:  Project Slippage Sees its Deadline Move Closer Towards the Regulatory Deadline - AMBER

  • Unresolved bugs impacting ability to deliver the eInvoicing Application and complete acceptance testing. At this stage the project still has time and is working closely with the SG, but this needs to be monitored moving forwards if resolution is not reached soon.

• Risk 13:  PO's can be issued by multiple systems to Suppliers by the University - AMBER

  • There are five University systems which generate order numbers (SciQuest, eFinancials, EBIS, ALMA and Saffron).  The three systems that have been highlighted during this project are the systems other than eFin/SciQuest (EBIS, ALMA and SAFFRON) as these three systems generate order numbers which do not interface to eFinancials and as such would not be recognised by the eInvoicing solution.  Due to the fact that it has come to light that potentially Suppliers could send in Invoices from systems that are not compatible with eInvoicing it has led to a possible scenario that these situations now need to be considered. Risk #14, above, has been raised to handle this.  

• Risk #10:  Availability of Finance Staff Resource - AMBER

  • Though Finance Staff Resource has been maintained throughout this risk remains AMBER while Acceptance Testing is still required / continues to go on.

Next Steps

• Resolve the current issue with the eInvoicing application to allow the completion of acceptance testing, working closely with MLE005 and the Resource Manager to maintain Developer access
• Look to gaian agreement against the Project Proposal, to define revised milestones and agree a new date to Go live, in coordination with the SG
• PICCL milestones / change once acceptance testing is completed / the dates are agreed 
• Deploy / go live with the first Supplier (XMA Ltd) 
• Agree date to on-board further Suppliers

FIN125

Media Production for Annual Report and Accounts                                              

Sponsor Funded

Milestones

RAG Status: GREEN

Report By Tim Gray for June 2019

• Filming and post-production for SRS lecture completed
  • The USR Benchmark Standards & ISO 26000 with Brian Martin

Issues

• None

Next Steps

• No more production planned for 2018/19.
• Make decision, whether to close this project or add days for content production

FIN126

Core Funded

Essential Finance System Compliance Updates and Document Revitalisation

Milestones:

Proposed milestones are:

RAG Status: AMBER

Report By Ken Miller for June 2019

Achievements in Last Period

• Completed POC instance completed in prep for MTD UAT.
• MTD UAT delayed due to Intrastat deadline at Finance.  UAT is now underway.
• On-going work between Finance and Arkk to confirm all input file structures are acceptable to the PoC environment.
• DPIA requirements raised with the Data Protection Officer (DPO).
• Work stream (B) completed initial requirements capture and analysis.
• Meetings held with Finance to confirm present position regarding both project work streams.

Issues

• It has been reported that we may require a new legal contact.  This needs confirmed so that impact on the project can be minimised.
• Work stream (B) requires milestones updated to reflect revised schedule.

Next Steps

Work Stream (A)

• Complete and sign off UAT.
• Dual run of For:sight output against present process to be undertaken for the last quarter.
• DPIA to be addressed once UAT has been signed off.

Work Stream (B)

• Completion of analysis of requirements capture.
• Forward requirements on to Advanced for their review.
• Set up TestRail for initial "As is" and post development UAT.
• Advanced consultant on site 17/18 July to carry out development work. 

FIN127

Finance General Data Protection Regulation (GDPR)

Core Funded

Milestones

RAG Status : AMBER

Report By Ken Miller for June 2019

Achievements in Last Period

• Review of Finance artefacts  completed with regards identification of GDPR data.
• Internal review of 2018/19 timescales freed contingency for use by FIN119

Issues

• Simone Martin has been identified within Finance to backfill for John Bannaghan.
• In response to the re-planning meeting it is expected that project milestones will require re-estimating.

Next Steps

• Confirm scope of implementation of GDPR patch.

• Completion of GDPR compliance analysis phase.

• Re-planning meeting  based upon GDPR compliance analysis results to confirm revised schedule and scope of project to be carried into 2019/20.

FIN128

FPM Upgrade

Core Funded

Milestones

 RAG Status : AMBER

Report By Leon Toland for June 2019

Achievements in Last Period:

• Release and deployment of FPM v2.4.0.17 in Dev
• Initial Finance-team UAT testing activities in Dev environment
• Deployment of FPM v2.4.0.17 in Test environment
• Dev Technology team assessment of resolution level of FPM penetration testing issues (found during FIN118) in Dev environment.

Issues:

• Potential availability of sufficient Finance UAT resources to support FPM acceptance testing (in Test), whilst FIN119 is the FIN programme priority in 18/19

Next Steps:

• Finance-team UAT testing activities in Test environment
• Production deployment of FPM v2.4.0.17 and Paperclip v4.0.1.12

FIN129 - PCI DSS Audit

Core Funded

 RAG Status : GREEN

Report By Kevin Hone for June 2019

Achievements in Last Period:

• A further workshop was held to review collated details to date.
• A Wiki page for the Card Payment Gateway has been created and begun to be populated with technical information.
• Questions relating to the Card Payment Gateway have now been answered.

Issues:

• None.

Next Steps:

• A meeting is to be arranged with the ITI Communications and Infrastructure Section Manager (David Graham) to conclude work on VOIP and to seek answers to the corresponding audit questions.
• The Wiki page is to be completed with further information and detail on the answered Payment Gateway questions.
• Questions relating to the Security Policy are to be shared/discussed with Alistair Fenemore for population.
• Closure of project with future recommendations to be documented, where necessary.

FIN118 (AP56-016)

eFinancials upgrade

Closure Report

FIN123 (AP56-016)

Annual Finance Document Revitalisation 17/18