Report for Apr 2019

Project Info

Project Managers Commentary

STU252 - Worktribe BI Suite Universe - Research Management BI MI Enhancements

Category: Discretionary

Milestones

10-May 2019 Withdrawal

RAG Status

YELLOW (Suspended)

Report by Jamie Thin  for April 2019

Achievements in Last Period

• All stakeholders have now signed off withdrawal / closure, incl Anne Graham for IS Apps Application Management
• IS Apps Dev tech have done a code review to confirm which  legacy code should be disabled / decommissioned in DEV, TEST and LIVE to  tidy environment and not leave behind legacy code

Issues

• Open - IS Apps Dev tech have made recommendations to IS Apps Application Management team to tidy up DEV, TEST, LIVE - this will be taken forward as a business-as-usual task for Apps management

Next Steps 

• Formally withdraw project

Milestones

Closure Milestone - now expected to be Fri 10-May

STU257 Privacy Impact Assessment Tool

Category: Compliance

Milestones

RAG Status

GREEN

  Report by Andy Stewart for April 2019

Achievements this period

• Implementation Workshops completed for 
  • Business Users 
  • Technical Users (SMTP and SSO) 
• System Configuration 
  • Process flow of assessment templates has been documented 
  • Draft Assessment templates have been created for the both the Staff and Research based DPIA templates 
  • Evaluation of testing is now underway 
• First draft of user instructions has been prepared and is currently being reviewed in line with Assessment templates 
• System process flow regarding assigning assessment templates and authorising such templates has been defined 
• Data Champion Workshop
  • 20 data champions have signed up to a workshop on 24th May to evaluate the Assessment templates and associated process flow 
• The project has been re-planned and estimated to complete the remaining project activities 

Issues

• No issues to report 

Next steps

• EQIA - to be completed
• System Configuration 
  • Complete Assessment templates for Staff and Research 
  • Complete initial user testing in preparation for the Data Champions workshop
  • Complete technical implementation for SSO and SMTP
• User Guides 
  • Complete user guide 
• ​​​​​​Prepare roll-out plan ​

STU260 CAM  Degree Finders - Options Appraisal 

Category:  Compliance

Milestones:

12-Apr 2019 End of Planning

RAG Status:

RED

 Report by Jamie Thin for April 2019

Achievements this period

• The design work on the security strengthening package has started

Issues

• Dependency on STU264 - the urgent small enhancements to the UG & PG degree finder should be delivered first via STU264, then the security work can be delivered after STU264 goes LIVE
  • STU264 is due to go live by 15-May
• Options appraisal work package - stalled due to resource conflict on PM's time with competing project -  SEP Work & Study away project (SAS004 / SAS016)
• Options appraisal work package : -Dependency on SEP SAS PCIM analysis & SRA analysis - the future PCIM / SRA Website solution may not provide a complete end-to-end solution for CAM for all marketing data associated to Programmes.  
  • STU260 should attempt to understand the potential size of any gap , so that Service owner (CAM) can make a bid for additional funding / submit business case to SEP for another future project
  • initial response with answers to STU260 questions received from Emma Rowson (SEP), fuller details will be available after  Feb 2019 once initial PCIM analysis complete.

Next Steps

• Get resources booked  to deliver the  security strengthening dev work for both the UG & PG applications
  • initial estimates are that the work is relatively small , so it is recommended that it is delivered as a work package within STU260 rather then spinning up a separate project to do the security work
  • make IS dev tech bookings to match S/W dev team bookings

STU263 - Options Appraisal for Replacement of INFORMATION REQUEST PLANNING MONITORING

TOOL 

Category:  Compliance

Milestones

Rag Status:

 BLUE (Closed)

Report by Ken Miller for April 2019

Achievements this period

• Project closed on 03/04/19

Issues

• none

Next steps

• none , n/a

STU264 CAM UG & PG Degree Finders Small Enhancements

Category - Discretionary

Milestones

Rag Status:

AMBER

Report by Chris Konczak for April 2019

Achievements in Last Period

• All development JIRAS now completed
• UAT completed on all JIRAs. 2 have been returned for rework. One was the EdWeb integration requirement which is being deployed by the EdWeb team on 09/05/2019, the other is a permissions issue.
• Deployment date for all CAM JIRAs agreed to take place on 14/05/2019

Issues

• Budget waiting approval from project sponsor. This is currently 27 days over the agreed budget caused by additional scope added into the project.
• Milestones altered, delivery and closure delayed due to earlier lack of resource.

Next Steps

• Submit milestone and budget change to WIS for approval
• UAT sign off on the two remaining JIRAs.
• Deploy to LIVE on 14/05/2019
• DSOR signoff to be achieved
• Begin write-up of the closure report

STU265 - G-Cloud replacement of FOI Request planning tool

Category:  Compliance

Milestones

To Be Agreed as part of End of Planning

Rag Status: 

AMBER

Report by Ken Miller for April 2019

Achievements this period

• Project brief on-going but not yet completed for approval.
• Initial two solution demonstrations held.
• Access gained to trial environments and Records Management carrying out evaluation exercise.
• Disability Information Officer contacted regarding accessibility testing.

Issues

• A Go/No Go milestone to be included prior to Planning sign off to confirm budget available for 2019/20.

Next steps

• Project Brief raised and approved.
• Final Product demonstration held.
• On-going evaluation of proposed solutions.
• Engage with replacement procurement contact as a result of previous contact leaving the university.

CLOSED Projects

STU253 - PGR Opportunity Finder

Category: Discretionary

Milestones

Target Date	Previous Date	Title	Stage	Complete
28-Feb-2019		Project Closure	Close	Yes

RAG Status

BLUE (Closed)

Report by Geoff Cropley 

• Project closed on 28-Feb 2019
• Closure report

STU258 - Careers - Student Alumni Community Networking Platform

Category - Discretionary

Milestones

RAG Status

BLUE (Closed)

Report by Richard Bailey 

• Project closed on 16-Nov-2018
• Closure report published