Project Info
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Project Managers Commentary
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FIN118 (AP56-016)
eFinancials upgrade
Funding: TBC
RAG Status : GREEN
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Report By Lee-Ann Simpson for December 2018
Achievements in Last Period
- eFinancials monitored for stability across December;
- Lessons Learned session held with final version out for review with the key stakeholders.
Issues
- Various FPM issues experienced in the weeks following Go-Live which continued into December and resulted in additional support time being spent on the project.
- Project Manager/ Apps Man and Dev Tech spending significantly more time post Go-Live than anticipated due to the errors being identified by the business. Most errors were resolved in a timely fashion by the project team.
Next Steps
- DSOR to be signed off (meeting scheduled for 11th January);
- Final version of the Lessons learned to be circulated (to be returned by the project team on 16th January) ;
- Decommissioning to be undertaken (Initial discussion - 9th January 20019);
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FIN119 (AP67-024)
eInvoicing
Core Funded
Agreed at WIS 12-Oct-2018, as stated in this report these will need to be reviewed again in the very near future:
RAG Status : AMBER
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- Report By Richard Bailey for December 2018
For reference: SG = Scottish Government, SGS = Scottish Government Solution
Achievements this Period
- Work continuing against work packages / development of the API / XML Handler
Issues
Next Steps
- The Milestones need to be re-reviewed / realigned to address time lost to other Highest Priority Projects during November (notably FIN118 eFinancials Upgrade and Migration and MLE004 Lecture Room Recordings). It is not expected that delivery / closure milestones are greatly affected
- Submit a PICCL to WIS to realign the Project milestones once works / test scheduled are firmed up again
- Continue work packages / development of the API / XML Handler
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FIN123 (AP56-016)
Annual Finance Document Revitalisation 17/18
Core Funded
RAG Status : Amber
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Report By Lee-Ann Simpson for December 2018
Achievements
- Final changes deployed to LIVE v5;
- User Acceptance Testing to be undertaken in v5 completed and signed off;
- Closure report created and shared with stakeholders for sign off.
Issues
- No issues as delay due to FIN118 deployment.
Next Steps
- Project to be closed.
- Remaining work which was unable to be completed within FIN123 to be carried forward to the next revitalisation project (FIN126).
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FIN125
Media Production for Annual Report and Accounts
Sponsor Funded
Milestones
RAG Status: GREEN
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Report By Tim Gray for December 2018
Achievements in Last Period
Issues
Next Steps
- Finance has requested that the project remain open so that 4 unused days can be utilised for creating more content. Some more days may be added to the project.
- Agree on the next content with Finance
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FIN127
Finance General Data Protection Regulation (GDPR)
Core Funded
Milestones
RAG Status : AMBER
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Report by Ben Armstrong for December 2018
Achievements
- DPIA completed in DPIA workshop with Finance team and Data Protection Officer
- Drafted project brief and high level plan
- Viewed demo of suppliers' GDPR patch for eFinancials
Issues
- No agreement yet on project estimate - to be agreed with sponsor and team - cost RAG marked as AMBER
- GDPR patch for eFinancials not fit for purpose, as it stands - feedback has been provided with supplier and awaiting confirmation - scope RAG marked as AMBER
- Further time required to complete Planning due to reflection time on DPIA to feed into the project brief and plan - to be incorporated - time RAG marked as AMBER
Next Steps
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Confirm quality of GDPR patch for eFinancials with Finance and supplier
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Sign off project brief, plan and estimate to confirm and sign off end of planning stage
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