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Report for December 2018

Report Date
December 2018
Report compiled by Muriel Mewissen (IS Apps Programme Manager) for Jim McGeorge (USG), Kate Brook (D&A), Jenny Shaw (D&A), Stefan Kaempf (IS Applications), Ian Sutherland (SRA), Jim Galbraith (GaSP) and other interested business area owners.
 

Section One: Programme Commentary, RAG and Resources Update

Commentary

During December, only small amount of effort was spent on projects this month. The priority for USG011 Legal Services SharePoint Site was  raised to high. This will help ensuring that the SharePoint resources remains allocated to this project and allow completion of the work. The planning for USG012 ThankQ Upgrade is underway and expected to complete next month.

The overall USG Other Programme status is GREEN.

Please note that the project RAG status is following the guidelines available on the Project RAG status guidance page.

 

Forward Look - December 2018

 

Resources to end December 2018

*** Effort Data Extract N/A for December ***

The budget for session 2018/19 is now confirmed as 210 days:

  • 106 days for USG portfolio projects
  • 104 days for the USG portfolio management

 

Section Two: Projects Not Started

Project Info Programme Manager's Commentary
AP89-930 Clearing 2019 To be started in March 2019.

 

Section Three: Projects in Progress

 

Project Info

 Project Managers Commentary

USG011 Legal Services SharePoint Site

 

Category: Discretionary

Milestones

Target Date Title
21-Dec-2018 UAT Complete
28-Feb-2019 Migration
29-Mar-2019 Go Live
12-Apr-2019 Closure Report
RAG Status

GREEN

Report by Geoff Cropley for December 2018

Achievements

  • Delivery milestone has been missed again as the result of SharePoint resource contention from higher priority projects.   A re-planning exercise has been completed identifying revised delivery and closure milestones.

  • The USG Others Programme Owner requested for the priority of this project to be raised at the December programme meeting on  18 Dec 2018. While the business has a workaround for this, the delay in delivering the new system has created a lot of pain and extra effort which the business has now escalated to the programme owner. It is more urgent that the new process be put in place.  While they accept the latest milestone dates, they do not want these to slip any further.

  • As the result of these changes the project priority has been changed from NORMAL to HIGH.

  • There is no impact to budget at this time.  Funding for the project is sourced from Sharepoint Service Management. There are three days available in the project to complete project closure activities.  SharePoint resources will not be booking time to Asta.

Issues

  • None

Next steps

  • Complete bug fixing and minor changes
  • Schedule a further round of UAT

USG012 ThankQ Upgrade

 

Category: Discretionary

Milestones

Target Date Title
25-Jan-2019 Planning sign off
RAG Status

GREEN

Report by Chris Konczak for December 2018

Achievements in Last Period

  • Decision to simplify project scope to implement necessary upgrades to infrastructure and operating system / database to allow ThankQ software to continue in operation until new procurement takes place.

Issues

  • Planning delayed while project scope finalised

  • New end of planning date proposed 25/01/2019

Next steps

  • Updates required for WIS approval
  • Continue with brief writeup

 

Section Four: Closed or Withdrawn Projects

Project Info Project Manager's Commentary
USG010 Clearing 2018 This project was started in March 2018 and was closed on the 21 September 2018. The Completion Report is available to view.
Programme Status
Has formal escalation taken place?
No
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Programme Info

Not available.

Documentation

Not available.