Report for Nov 2018

Project Info

Project Managers Commentary

STU252 - Worktribe BI Suite Universe - Research Management BI MI Enhancements

Category: Discretionary

Milestones

30-Nov 2018 End of Suspension review

RAG Status

BLUE (Suspended)

Report by Jamie Thin  for October 2018

Achievements this period

• None - project suspended
  • RIS business area are evaluating other BI Tools and reporting options

Issues

• No new issues

Next steps

• project expected to be withdrawn , after review during Nov

Milestones

TBC - once project status reviewed in Nov 2018

STU253 - PGR Opportunity Finder

Category: Discretionary

Milestones

RAG Status

AMBER

Report by Geoff Cropley for October 2018

Achievements this period

A revised design and proof of concept using alternative products is underway.  Delivery is subject to developer changes to the search display application expected at the end of November. 

Development Services resource have confirmed that in the event that changes are required to the search widget, these could be accommodated during November.

With the data challanges with Pure profiles and the inconsistencies across Schools EdWeb profiles,  the search results currently returned are profiles showing academic areas of expertise rather than Pd.D specifics.  Until data quality and API capability are proven search results are an overestimated guess of academics that may or may not be willing to supervise. These results are not be suitable for a prospective student journey. Until there is a fit for purpose staff database there would be not appetite to deploy the search tool at this time.

Student Recruitment  are not in a position to drive data and standards development across the schools and are very much on the periphery of being able to influence change in this area.  Profile guidance is owned by the schools and this differs widely across the schools.  This coupled with the fact that different process for dealing with Ph.D enquiries makes it difficult to agree, across the university any consistent process or guidance at this time. 

To keep the momentum going the project would like to understand what developments have taken place in this space within Service Excellence Programme.  

This project also has synergies  with emerging developments in EDWeb and its wider adoption and a view of that roadmap needs to be factored into the development of this service. 

Issues

• None

Next steps

• Complete the proof of concept build using alternative search products
• Engage with Service Excellence to understand developments in this space

STU257 Privacy Impact Assessment Tool

Category: Compliance

Milestones

Currently re-planning -as procurement process has been unexpectedly elongated.  Revised milestones below now require to be approved

RAG Status

AMBER

  Report by Andy Stewart for November 2018

  Achievements in Last Period 

• Procurement 
  • Procurement recommendation approved
  • Procurement award and unsuccessful letters issued - no challenges received  
  • Terms and Conditions reviewed with discussions on-going to agree final terms
    • Reviewed by procurement and project manager 
    • Reviewed by UoE legal representative 
• Initial implementation plan prepared 

  Issues

• The period to agree terms and conditions has had to be extended to resolve 
  • the incorporation of UoE tender documentation 
  • payment terms 
  • service level agreement 
• It has not been possible to review Implementation Plan due the contract not being signed 
• Requirement to re-plan the project to accommodate the elongated time to complete the procurement process

Next Steps

• EQIA - to be completed
• Contract to be signed-off
• Implementation planned to be agreed
• Project to be replanned

Additional time has been required to confirm the terms and conditions with the preferred supplier which will require the project to be re-planned after the contract has been signed. This is not impacting on the business at this time

STU258 - Careers - Student Alumni Community Networking Platform

Category - Discretionary

Milestones

RAG Status

BLUE (Closed)

Report by Richard Bailey for Nov 2018

Achievements

• Project closed on 16-Nov-2018
• Closure report published 

Issues

• None

Next steps

• None

Milestones

STU260 CAM  Degree Finders - Options Appraisal 

Category:  Compliance

Milestones:

30-Nov 2018 End of Planning

RAG Status:

GREEN

 Report by Jamie Thin for Oct 2018

Achievements this period

• IS estimation meeting held to scope out and size the work to strengthen security of UG & PG Degree finder applications

Issues

• Dependency on STU264 - the urgent small enhancements to the UG & PG degree finder should be delivered first via STU264, then the security work can be delivered after STU264 goes LIVE
• Dependency on SEP SAS PCIM analysis & SRA analysis - the future PCIM / SRA Website solution may not provide a complete end-to-end solution for CAM for all marketing data associated to Programmes.  
  • STU260 should attempt to understand the potential size of any gap , so that Service owner (CAM) can make a bid for additional funding / submit business case to SEP for another future project
  • initial response with answers to STU260 questions received from Emma Rowson (SEP)

Next Steps

• Agree how to deliver the  security strengthening work for both the UG & PG applications
  • initial estimates are that the work is relatively small , so it is recommended that it is delivered as a work package within STU260 rather then spinning up a separate project to do the security work
  • make bookings with the S/W dev team to start after STU264 has gone live

STU263 - Options Appraisal for Replacement of INFORMATION REQUEST PLANNING MONITORING

TOOL 

Category:  Compliance

Milestones

Rag Status:

 GREEN

Report by Ken Miller for November 2018

Achievements

• Final updates to the BRD to be completed and sign off achieved.
• Resource to complete options appraisals engaged and majority of responses received.  SharePoint response still outstanding.
• Final G-Cloud responses received.
• Initial options appraisal commenced but not yet ready for review.

Issues

• Initial draft appraisal paper won't be available for review until early December.

Next Steps

• Meeting held with project sponsor to review project and options.
• SharePoint response received and incorporated into options paper along with G-cloud responses.
• Initial options appraisal document completed for initial review.
• Feedback received and incorporated into the options paper.

STU264 CAM UG & PG Degree Finders Small Enhancements

Category - Discretionary

Milestones

Rag Status:

GREEN

Report by Chris Konczak for November2018

Achievements

• No progress as per plan during November. Developer is scheduled to commence in December

Issues

• None

Next Steps

• Estimation for the three additional JIRAs
• Development to commence in December