Report for July 2018

FIN118 (AP56-016)

eFinancials upgrade

Core funded

RAG Status : GREEN

Report By Lee-Ann Simpson for July 

Achievements in Last Period

• Project handed over to new Project Manager (Lee-Ann Simpson).
• PEN Testing has been reviewed with fixes applied for some off the identified issues. 
• Review meeting for PEN Testing scheduled.
• Work began on eExpenses upgrade.
• Decision to close FIN118 was reversed which subsequent work had to be undertaken to continue with FIN118 and close FIN124 as a result.
• Confirmed Java support for August with development services.
• UAT Testing underway.

Issues 

• Resource conflict received for development staff which impacted the eExpenses upgrade.
• eExpenses DEV site unavailable and had to be rebuilt which has impacted upon the eExpenses upgrade.

Next Steps 

• Complete 2^nd round of PEN Testing once issues have all been resolved.
• Confirm and then action the DR Test plan.
• Continue with all outstanding tasks to allow for ‘Readiness/Approval to Go-Live’ Milestone to be achieved (Scheduled: 26^th October 2018).

FIN119 (AP67-024)

eInvoicing

RAG Status : GREEN

Report By Richard Bailey for July

For reference:  SG = Scottish Government,  SGS = Scottish Government Solution

Achievements this Period

• SR document agreed, signed off and submitted to SG
• Works ongoing to agree the SDD and ACF documents to provide to the SG
• The SG have been re-engaged with

Issues

• None

Next Steps

• Development resource due to start working on this Project w/c: 06/08/2018
• Submit the SDD and ACF documentation to the SG
• Hold a workshop with the Business, targeted 10/08/2018
• Plan the project work packages / realign the expected deliverables, being mindful of both University and SG enforced change freezes, risk #11 2018 Change Freezes - SG Deployment Freeze and UoE Special CAB Period tracks this
• Once work package planning is complete submit a PICCL to WIS to provide an update on milestones, risks and any proposed remedial actions
• Start work packages / development

FIN123 (AP56-016)

Annual Finance Document Revitalisation 17/18

RAG Status : AMBER: Issue: Unable to complete requested changes due to A/L and consultant availability which has caused the overall milestones and subsequent time scales to slip.

Report By Lee-Ann Simpson for July

Achievements

• Consultant was back on site and completed most of the remaining changes requested – Remaining requirements to be completed in August.
• UAT began with approx. 80% completion rate throughout July.
• Project re-planned to allow dates to slip into August for project completion.

Issues 

• Unable to complete requested changes due to A/L and consultant availability;

Next Steps 

• Consultant booked back in to complete the remaining requirements into Test;
• User Acceptance Testing to be undertaken in v4.1 once completed;
• All changes to implemented into Live once acceptance has been completed and signed off.
• Once v4.1 has been completed and is working correctly, all changes need to be applied v5 Test environment before repeating the acceptance testing prior to deployment into Live.
• Closure report to be completed;
• Project to be closed.

FIN116 (AP67-022)

eTime - guaranteed hours

Category: Discretionary

Project Manager - Richard Bailey

Project closed 15th September 2017

Completion Report

FIN117 (AP56-054)

Finance BI Improvement

Category: Discretionary

Project Manager - Richard Bailey

Project closed 4th August 2017

Completion Report

FIN108 (AP56-042)

Essential enhancements (FIS)

Category: Discretionary

Project Manager - Emma McNab

Project Closed 6th October 2017

Completion Report

FIN 120 (AP67-025)

Fraud protection for Accounts Payable

Category: Discretionary

Project Manager - Emma McNab

Project Closed 12th January 2018 

Completion Report

FIN121

eTime 17/18 (eSignature)

Category: Core

Project Manager - Emma McNab

Project Withdrawn 9th July 2018 

FIN122

Decommissioning ABS Expense System 

Project Manager - Emma McNab

Project Withdrawn 2nd February 2018