Programme Report for February 2018

Report Date

February 2018

Completed by Sheila Fraser on behalf of Morna Findlay (IS Apps Programme Manager) for Craig Hennessy (Programme Owner)

Section One: Programme Commentary, RAG and Resources Update 

Commentary

The programme manager considers that overall the programme is RED:

• The GDPR risk has been realised for eRecruitment: work is urgently required and it is not clear how and whether this can be undertaken in time. HRS096 has been initiated to undertake this work; late timing of starting a project that was not in the plan and lack of clarity on how this will be delivered mean the project delivery is currently RED.
• HRS094 - RED - lack of software development resources to estimate and deliver, and expected higher estimate than budget.

This is RED with the note that the utilisation rate is low (34% year to date) due to:

1. HRS094 HESA work that is being initiated now (56d estimated to complete in this year).
2. HRS096 GDPR Updates for eRecruitment project initiated with estimate of 40d.
3. If the 28d contingency is allocated to HRS094 and the work completes this will bring the utilisation rate back to around 100%.

Risk - Erecruitment Licencing  An extension to the current contract has been negotiated till December 2018.   HRS will negotiate with Core seeking agreement that the contract can be further extended without the need for an upgrade to SaaS  ( as per Core's new business model), however as a safeguard, a proposal to  plan for an upgrade project has been submitted to annual planning. There is a risk that that eRecruitment upgrade may need to be brought forward to start in this year; there is no budget currently available.

IS and HR are working together with suppliers (CORE and ORACLE) and the DPO to analyse what steps might be taken under support, or may require another solution.

Forward Look for February 2018

Resources to end February 2018

The balance row allocation is 28d - this is being held to cover expected increases in HRS094.

 Section Two: Projects Not Started

All projects in the HRS Programme are currently in progress.

Section Three: Projects in Progress

Project Info	Project Managers Commentary
HRS094 HESA Staff Return 17/18 Date Milestone To be agreed Planning - Brief 31-Mar-2018 Initial Build 13-Apr-2018 Initial Acceptance 27-Jul-2018 First Deployment 28-Sep-2018 Submit HESA Return 12-Oct-2018 Commit 09-Nov-2018 Final Submission 07-Dec-2018 Closure RAG Status RED	Project Report by Anne Mathison for February 2018 Achievements Brief completed bar the project estimate Brief milestone to be delayed to Mid March Issues There are no resources available with the experience to accommodate this project The project budget will be insufficient to meet for the 2017/18 part of the HESA return. The budget is to be agreed as part of the Brief. This has been delayed due to lack of agreed estimate, software development resource. Although the estimate has not been agreed there are contingency days held at programme level to accommodate this Next Steps Complete project plan Complete Brief Complete contractor software developer request Initiate Systems Design with information gathered to date Guestimate of project estimation ISSUE : OPEN : RED status due to a) lack of available software development resource to complete this work and b) project budget is likely to be insufficient to meet for the 2017/18 part of the HESA return. The budget was to be agreed as part of the Brief, which was due for completion in mid February and funding (of 22d) could be allocated from the current USG portfolio contingency.
HRS096 GDPR Updates for eRecruitment Target Date Title 02-Apr-2018 End of Planning RAG Status RED	Achievements this Period Project initiated and Morna Findlay appointed as Project Manager Issues It is not clear how and whether the work needed can be undertaken in time, due to the late confirmation of this project being required as an in-year project that was not planned. PM has been unavailable due to strike action and so little progress has been made. Next Steps Complete project brief and plan project ISSUE: OPEN: RED status due to a) clarity required on what is required, how to deliver it and whether it can be completed in time, and b) PM strike action

Section Four: Closed or Withdrawn Projects

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