Organisation
Work/Task Breakdown
| Planning | Planning | Project Services |
| Sign Off | IS Applications | |
| Sign Off | Digital Learning Applications and Media | |
| Analysis | Review Release notes and Forums | Development Services |
| Review Release notes and Forums | Digital Learning Applications and Media | |
| Business Requirements Document (BRD) | Digital Learning Applications and Media | |
| BRD Review | Software Development | |
| Review feasibility of enabling Moodle Mobile | Digital Learning Applications and Media | |
| Sign off | IS Applications | |
| Sign off | Digital Learning Applications and Media | |
| Design | System Design Specifcation and Implementation Plan | Software Development |
| Assessment of Plugins | Digital Learning Applications and Media / Software Development | |
| Review Implementation Plan | Digital Learning Applications and Media | |
| Technical Architecture Document - TAD | Development Technology | |
| Review TAD | Technology Management | |
| Moodle and PHP compatibility review and plan | Development Technology | |
| Check Moodle Data Feed (Grouper, Student accounts) | Digital Learning Applications and Media, Student Systems | |
| Theme Build (prior to DEV upgrade) | Digital Learning Applications and Media | |
| Sign off | IS Applications | |
| Sign off | Digital Learning Applications and Media | |
| Build | Refresh Dev Data from Live | Development Technology |
| Update Moodle in DEV | Development Technology / (Software Development in background) | |
| Install Moodle plugins in DEV | Software Development | |
| Check Moodle In DEV including Moodle Mobile Config | Software Development | |
| Check Moodle In DEV including Moodle Analytics | Digital Learning Applications and Media | |
| UAT Documentation including Benchmark Tests | Digital Learning Applications and Media | |
| Decision point on Moodle version | Digital Learning Applications and Media | |
| JIRA DEV snagging support - including fixing issues with plugins | Software Development/Development Technology | |
| Remove plugins from 'telsmi' extract as part of UAT | Software Development | |
| Copy files from DEV to TEST | Development Technology | |
| Review Disaster Recovery Plan | Technology Management | |
| Sign Off | IS Applications | |
| Sign Off | Digital Learning Applications and Media | |
| Integration | Refresh TEST data from Live and Upgrade Moodle | Development Technology |
| Upgrade Moodle in TEST | Development Technology / (Software Development in background) | |
| Install Moodle plugins in TEST | Software Development | |
| Complete Benchmark Tests | Development Technology | |
| Apply the Theme, including bundle of improvements ready for release | Digital Learning Applications and Media | |
| Check Moodle In TEST | Digital Learning Applications and Media | |
| Sign Off | IS Applications | |
| Sign Off | Digital Learning Applications and Media | |
| Acceptance | Capacity check after benchmark tests | Development Technology |
| UAT | Digital Learning Applications and Media / Moodle User Community | |
| JIRA TEST / UAT Support |
Applications Management/Technology Management Software Development/Development Technology |
|
| Remove plugins from 'telsmi' extract as part of UAT | Software Development | |
| JIRAs | Software Development/Development Technology | |
| Fix issues with plugins in TEST | Software Development | |
| JIRAs | Digital Learning Applications and Media | |
| Load Testing | Development Technology | |
| Deployment Checklist | Application Management/Technology Management | |
| Handover to production | All Teams | |
| Sign Off | IS Applications | |
| Sign Off | Digital Learning Applications and Media | |
| Deployment | User guide updates and additions | Digital Learning Applications and Media |
| Deploy to LIVE | Development Technology / (Software Development in background) | |
| Review Deploy to LIVE | Digital Learning Applications and Media | |
| Remove plugins from 'telsmi' extract as part of UAT | Software Development | |
|
PHP upgrade infrastructure deployment |
Software Development | |
| Sign Off | IS Applications | |
| Sign Off | Digital Learning Applications and Media | |
| Closure | Closure Sign Off | IS Applications |
| Closure Sign Off | Digital Learning Applications and Media |
Resources, Skills and Costs
Main resources involved in this project will be from Development Technology, Software Development and Applications Management. A small amount of input may be required from Technology Management. A number of resources from the Business Area Digital Learning Applications and Media will be part of the project team, including Mark Findlay who is Business Lead for the Project.
Agreed Budget for Project is 50 days
Project Governance
Regular Project meetings(short meetings weekly preferred)
Escalations to Stakeholders(Project Sponsor, Senior User) where appropriate
Sharepoint or Jira site to log and track issues?
Teams chat setup?
Project Stakeholders
| Name | Business area | Role |
| Ana Heyn | Applications Management, IS Applications | Applications Management Team Manager |
| Andrew Gleeson | Applications Management, IS Applications | Applications Management Lead (Project Team Member) |
| Chris Cord | Technology Management, IS Applications | Technology Management Representative, IS Applications (Project Team Member) |
| Geir Granum | Software Development, IS Applications | Software Development Lead (Project Team Member) |
| Mark Findlay | Digital Learning Applications and Media, Learning Teaching and Web, IS | Business Lead (Project Team Member) |
| Nik Pardoe | Development Technology, IS Applications | Development Technology Lead (Project Team Member) |
| Callum Kerr | Digital Learning Applications and Media, Learning Teaching and Web, IS | Theme Designer (Project Team Member) |
| Karen Howie | Digital Learning Applications and Media, Learning Teaching and Web, IS | Project Sponsor |
| Wesley Kerr | Digital Learning Applications & Media, Learning Teaching and Web, IS | Learning Services Senior Advisor - Service Manager, IS Learning Teaching and Web (Project Team Member) |
| Mark Downey | Project Services, IS Applications | Project Manager |
| Colin Watt | Project Services, IS Applications | Programme Manager |
Project Estimations
(Please attach/link from Estimation Log)