Report for December 2019

Project Info

Programme Managers Commentary

FIN131 (AP90-002) Pension Scheme Changes 

The Pension Scheme changes project are potentially delayed until next year (2020/21)

• Formal signoff is required first
• Clarity is required from Payroll on scope for the project. 
  • If the project is sizeable there will be risks in relation to Finance / Payroll staff availability due to Core deployment commitments.  

FIN130 (AP90-001) Essential Updates to Finance Systems for Security

Project Info

Project Managers Commentary

FIN119 (AP67-024)

eInvoicing

Core Funded

Milestones:

RAG Status : RED

Report By Emma McNab for November 2019

Achievements this Period

• Work to progress closure 
• Review of remaining JIRA 

Issues

• Though Finance Staff Resource has been maintained throughout, this risk remains AMBER until the Project is closed as Finance staff potentially have increased commitments to the CORE Programme.

• The availability of the Project Manager and the  wider project team has resulted in an estimated 8 week slippage to closure. 

Next Steps

• Finalise Draft Closure Report
• Agree Project Sign Off / Closure

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FIN126

Core Funded

Essential Finance System Compliance Updates and Document Revitalisation

Milestones:

Proposed milestones are:

RAG Status: RED

Report By Ken Miller for December 2019

Achievements in Last Period:

Work Stream (A)

• End-to-end Dual run of VAT return via For:sight for last quarters VAT return successfully carried out.  
• Progress of PoC phase of project through to sign off.
• Review meeting agreed that purchase of the live solution would be outside the scope of tis project. 

Work Stream (B)

• Carry out review of post go live issues and review lesson's learned.

Issues:

• (A) There remains a small manual element to the MTD process which may make it non MTD compliant.  In particular the figures for boxes 2 and 9 of the VAT return will need to be manually submitted with the assistance of the For:sight tool.  This risk has raised with the UoE Tax Office and they have agreed that they are the owner of this risk.

Next Steps:

Work Stream (A)

• Project closure tasks including addressing outstanding jira's.

Work Stream (A & B)

• Project Closure

FIN127

Finance General Data Protection Regulation (GDPR)

Core Funded

Milestones

RAG Status : RED

Report By Emma McNab for November 2019

Achievements in Last Period:

• Analysis ongoing to confirm system owners and Finance responsibility with regards GDPR data compliance.

Issues

• The revised number of systems that fall within the scope of the project means that once confirmed the project timescales will have to be re-estimated.
• As a result of increased number of projects in scope it is proposed that projects identified to be replaced by the Core system will not be analysed with regards their GDPR requirements.
• The Business Analyst has resigned and there is no available resource at this time to replace.  Resource issues have been escalated to Deputy CIO. 
• The Project Manager is overallocated and unable to provide the required level of resource to the project.  
• The wider Project Teams availability is poor given wider priorities in Finance.

Next Steps

• Finalise projects that should be in scope of project.

• Revised project scope for sign off by the Project Sponsor.

• For systems not in scope but containing Finance data, contact system owners to confirm responsibility for GDPR compliance.

• Re-planning meeting  required to review confirmed scope and to confirm revised schedule and tasks to be carried out under this project.

FIN128

FPM Upgrade

Core Funded

Milestones

 RAG Status : GREEN

Report By Kevin Hone for November 2019

Achievements in Last Period:

• User Acceptance Testing is complete.
• Preparations have been made for project implementation.
• Agreement reached across the project team on a go-live date of the 10th December.

Issues:

• Go-CAB had approved of a go-live on the 12th December but due to non-availability of internal and 3rd party staff, the date has provisionally been revised.
• Lack of resource due to strike action means that a final confirmation date for implementation will not be until the first week of December.

Next Steps:

• Confirm deployment and then move to DSOR and project closure.

FIN132

HR and Payroll Annual Maintenance 19/20

Core Funded

Milestones

RAG Status : GREEN

Report By Anne Mathison for December 2019

Achievements

• Started Security Patches work
• Completed in HRDEV Security patches - IS Apps
• Completed in HRDEV Rapid Clone patch - IS Apps
• Completed HRDEV Phase 1 RUP12 patches - IS Apps
• Progressed & Completed HRDEV Security patches testing - HR, Payroll
• Progressed & Completed HRDEV Rapid Clone patch testing - HR, Payroll
• Progressed & Completed HRDEV Phase 1 RUP12 patches testing - HR, Payroll

Issues

• None

Next Steps

• Complete in HRTEST Security patches - IS Apps
• Complete in HRTEST Rapid Clone patch - IS Apps
• Complete HRTEST Phase 1 RUP12 patches - IS Apps
• Progress & Complete HRTEST Security patches testing, Rapid Clone patch testing + Phase 1 RUP12 patches testing - HR, Payroll

Project RAG status of GREEN

FIN118 (AP56-016)

eFinancials upgrade

Closure Report

FIN123 (AP56-016)

Annual Finance Document Revitalisation 17/18

FIN125

Media Production for Annual Report and Accounts    

FIN133

Corporate Planner Upgrade